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Administrative Assistant

3 months ago

Kelowna, British Columbia, Canada Interior Health Authority Full time

Interior Health is looking for an experienced, highly efficient and self -directed permanent full time Administrative Assistant to join the Nurse Practitioners Administration team based out of the Community Health & Services Centre (CHSC) in Kelowna, B.C.

What we offer:

  • Competitive salary and an attractive remuneration package
  • Career Growth
  • Employer paid training/education
  • Employer paid vacation (per collective agreement)
  • Medical Service Plan
  • Employer paid insurance premiums
  • Extended Health & Dental coverage
  • Contribution to Municipal Pension Plan
  • Balanced lifestyle
Salary Range:

Salary range for the position is $48,476 to $63,624.

Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.


Who are we looking for?

Along with your organization, attention to detail, knowledge and skills, we are looking for a candidate that can make a difference and takes pride in their career to work in our fast paced environment.

You will perform within an innovative culture that's focused on transformational change in the health care system.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required.

The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.



Some responsibilities include:

coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

SOME OTHER TYPICAL DUTIES AND RESPONSIBILITIES:

1. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.

2. Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.

3.

Provides general administrative support by:

  • opening and screening daily mail
  • acknowledging letters and composing correspondence for signature
  • providing supporting information where required
  • proofing mailings for spelling, grammar, and clear understanding
  • preparing and typing correspondence, memoranda, minutes, confidential reports, and other documents
  • responding to administrative requests and inquiries
  • protecting the security of confidential information by maintaining private files and typing private correspondence.
4. Coordinates and standardizes the implementation of technology (new and existing) within the Nurse Practitioner portfolio.

5. Assists with maintaining the department or program web page.

6.

Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.


7. Attends and acts as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly. Follows up on action items as required, prepares agendas, and circulates necessary materials for meetings.

8.

Supports the Director in completing the required documentation associated with Human Resources including on staff and change notices, payroll removal forms, payroll queries, and travel reimbursements.


9. Performs other related duties as assigned.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.


Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health & safety for all.

We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you.

Our focus is on giving people room to grow, to make an impact in the lives of others.

Make a difference. Love your work.