Administrative Assistant

3 days ago

Kelowna, British Columbia, Canada Westcorp Full time

Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Westcorp Property Management Inc. in Kelowna. This is a part-time opportunity that requires a minimum of 15 hours per week, with flexible scheduling to accommodate your needs.

The successful candidate will provide administrative support to our leadership team, manage our reception area, and assist with various tasks such as finance, human resources, and office management. You will be responsible for maintaining accurate records, preparing reports, and coordinating meetings and events.

Key Responsibilities:

  • Manage telephone and walk-in traffic at our reception area
  • Maintain effective communication with all team members and assist the leadership team with administrative tasks and reporting
  • Act as executive assistant to the CEO, organizing calendar, agenda, and personal matters
  • Manage calendar for senior-level employees, schedule interviews with potential new employees and vendors, and organize training for team members
  • Code and reconcile credit card statements, pay invoices, and send reminders on receivables
  • Organize business meetings, including catering, clean up, and invitations
  • Use technology to upload payables and receivables into our system, reconcile corporate credit cards, and seek approvals for processing

Working at Westcorp:

Westcorp is a vertically integrated company that creates, invests in, and manages residential, commercial, and hotel properties. We are committed to equal employment opportunity and are an affirmative-action employer. We offer a comprehensive benefits package, employee assistance program, career plan, recognition programs, professional development learning, and an exceptional work environment.

Requirements:

  • Excellent verbal and written communication skills
  • Patience, adaptability, and a strong desire to create a cohesive work environment
  • Ability to keep information confidential
  • Excellent organizational skills, with the ability to multi-task and prioritize work
  • Positive, optimistic, and upbeat attitude
  • Ability to learn new things and help the team get the job done
  • Respectful and able to work with all types of people with different backgrounds and circumstances

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