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Accounts Payable Technician
7 days ago
Posting Number
- SS0348
- Position Information
Division - Finance & Facilities
Department - Finance
Supervisor Title - Manager, Finance Services
Location - Comox Valley(CV)
Posting Type - Internal/External Posting
Position Status - Temporary
If Others, please specify
Desired Start Date
- 03/27/2023
Position End Date (if temporary) - 09/08/2023
Weekly work schedule (please indicate the start and end times for each day of work) - 8:304:30 M-F
% - 100%
Pay Grade - H: $ $28.21
Position Summary - Reporting to the Manager of Financial Services, the Accounts Payable Technician is responsible for the accurate and timely processing of invoices, cheque requisitions, and expense reimbursements in accordance with College policies and procedures. Duties include the disbursement of payments, reconciling statements, and responding to vendor enquiries. The Accounts Payable Technician is aware of the Mission and Values of North Island College and incorporates and practices the values in the performance of his or her duties.
Position Competencies - Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills
Duties & Responsibilities
- Working as part of the Finance department the Accounts Payable Technician will:
- 1. Receive, review and verify incoming accounts payable mail including supplier invoices, credit notes, purchase requisitions, cheque requisitions, cash advances, petty cash, employee travel, PD and CD reimbursement forms, etc.
- 2. Enter accounts payable data into Colleague for all purchases using the appropriate procedures.
- 3.
paper cheques, EFT bank files, and international wire transfers, access the on-line bill payment software and input the payment details, and process the internal transfers.
- 5. For disputed/problems, void invoices, cancel cheques, and issue stop payments via online bank access.
- 6. Monitor and maintain blanket purchase orders and recurring payments.
- 7. Initiate vendor setup and maintain uptodate vendor records in financial database.
- 8. Reconcile vendor statements to Colleague data, identify, investigate and resolve discrepancies.
- 9. Reconcile Collegeissued VISA statements to Colleague data identify, investigate and resolve discrepancies
- 10. Reconcile specified general ledger accounts on a monthly basis and prepare accounts payable reports as required.
- 11. Maintain spreadsheet of North Island College Professional Development coordinate with Human Resources.
- 12. Maintain filing system of accounts payable documents and reports.
- 13. Perform monthend and yearend procedures.
- 14. Maintain uptodate procedure manuals that cover in detail all aspects of the duties of the position.
- 15. Perform other related duties as assigned by Supervisor.
Required Education & Experience - Completed Business Administration Diploma with accounting specialization or equivalent.
- Minimum two years of current Accounts Payable experience in an organization of substantial size, preferably in a public sector environment.
Required Knowledge Skills & Abilities
- 1. Experience working with a financial database; Colleague experience an asset.
- 2. Intermediate knowledge of MS Office suite, including Word and Excel.
- 3.
- 4. Excellent analytical and problem solving skills.
- 5. Ability to adapt to a changing work environment.
- 6. Ability to positively contribute in a team environment, as well as use initiative and work independently.
- 7. Strong organizational and time management skills.
- 8. Excellent oral and written communication skills.
- 9. Proven customer service skills and the ability to interact with people with tact and diplomacy.
Special Instructions to Applicant Posting Detail Information
Posting Open Date
- 03/07/2023
Posting Close Date
Open Until Filled
- Yes
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