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Appointments Secretary
2 weeks ago
Union/Affiliation:
C.U.P.E. Local 3338
- Pay range:
$1,759.88 to $1,994.54 bi-weekly
- SFU Department Descr:
Beedie School of Business
- Position Grade:
7
- # of openings:
1
- Biweekly Hours:
70
Provides administrative and senior secretarial support in the Beedie School of Business, including the Dean, two Associate Deans, the Associate Director, Academic Affairs, and other senior leadership.
In this role, the Appointments Secretary is responsible for coordinating, editing, and proofreading confidential administrative material; gathering and distributing confidential materials; arranging meetings; composing and distributing agendas and documentation; transcribing minutes; supporting recruitment and hiring of tenure track faculty and lecturers; maintaining confidential employee files; arranging travel for visiting scholars, faculty recruitment and administrators; processing expense claims; organizing special events; and maintaining a complex database and filing system using the Teaching, Research and Collaboration System (TRACS).
Qualifications:
- Excellent knowledge of records management systems and concepts.
- Excellent knowledge of university policies and procedures.
- Good knowledge of standard office practices, methods, and equipment.
- 60 wpm keyboarding skill with a high degree of accuracy.
- Excellent communication (verbal, written, interpersonal and presentation) skills.
- Excellent organizational, analytical reasoning and problemsolving skills.
- Excellent attention to detail and proofreading skills.
- Good researching skills.
- Ability to analyze and assess complex situations and determine solutions.
- Ability to work with frequent interruptions and meet deadlines.
- Ability to work independently, establish priorities, and accomplish objectives.
- Ability to record and transcribe minutes with accuracy.
- Ability to exercise tact, diplomacy, mature judgement and initiative.
- Ability to assign and check the work of others.
- Ability to handle confidential information with discretion.
- Ability to perform arithmetic calculations with a high degree of accuracy.
- Ability to coordinate multiple projects and meet deadlines.
- Ability to lift office materials/supplies
- Ability to work flexible or additional hours as required.
- Ability to arrange suitable transportation and work at other SFU campus locations (e.g., Vancouver, Surrey).
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