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Office Manager
3 months ago
Our client is looking for an Office Manager to be the main administrative contact within the firm, managing all interactions with clients, executives and team members. Our client is seeking a long term fit; an Office Manager with a high degree of initiative, professionalism and client service skills. A team player with a great attitude, a positive outlook and the ability to support a busy, dynamic team.
Main responsibilities include:
- Supporting office management and administration for a busy, boutique accounting firm
- Provide executive administrative support to the firm's Managing Partner
- Preparation of client packages (annual packages for clients that include financial statements, engagement letters, etc.)
- Arranging pickup or courier of client packages
- Client communication (includes in-person, phone, and via email)
- Managing calendars, booking meetings and travel when necessary
- Acting as a staff liaison for events and various other activities as needed
- Preparing and sending client billings and invoices
- Preparing and performing bank deposits
- Responsible for Accounts Payable and Accounts Receivable
- Running employee billing system – ensuring data is entered in a timely manner, tracked, and billed accordingly
- Tracking and ordering office supplies
- Various other administrative tasks as required
Qualifications:
- Experience with administrative and clerical work
- Highly proficient in Microsoft Office suite
- Comfortable with bookkeeping and accounting specific software
- Excellent communication skills - both verbal and written
- Strong ability to multitask and prioritize, with exceptional organizational skills
- Friendly and upbeat demeanor with a great attitude, and willingness to help in all areas of the business
If you are interested in this opportunity, please send a copy of your resume to Caelly Campbell at
Klopp Richards & Associates would like to thank all applicants in advance for their interest in this opportunity.
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