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Executive Assistant

3 months ago

Kitchener, Ontario, Canada MAC LLP Full time

MAC LLP is a full-service public accounting firm in Waterloo Region that has been in business for over 30 years.

We deliver services to a wide range of clients including owner-managed businesses, not-for-profit organizations, charities, social housing, and individuals, and pride ourselves on our ability to do so in a way that is both professional and personable.


Key Responsibilities

  • Build relationships with clients and help clients with their issues directly
  • Responsible for the administration of monthly clientbased work including: engagement letters, document followups etc.
  • Review and prepare corporate and personal tax documents for clients
  • Maintain paperless filing system
  • Special Tax Engagement Support work with the tax department with respect to any engagements which relate to clients of the Partner
  • Managing special projects and additional support on an ad hoc basis
  • Utilizes standard software skills to produce reports, documents, calendar management and other administrative duties
  • Other duties as assigned

Key Requirements

  • Postsecondary education preferred
  • Minimum of five (5) years providing highlevel executive and administrative support or equivalent in project management strongly preferred
  • A proactive thinker and curious learner who stays wellinformed regarding upcoming internal and external priorities, relevant trends and the company's strategic vision
  • Proven ability to be adaptable, take initiative, follow direction and be agile while working independently
  • Must have excellent time management, prioritization and organizational skills, strong attention to detail, ability to work in a fastpaced environment with multiple competing demands
  • Superior interpersonal skills and customer service skills, with the ability to be flexible and work collaboratively with all levels of management and staff
  • Willingness to learn new skills
  • Proficient with Microsoft Word and Excel and working knowledge of CaseWare, Simply Accounting, QuickBooks and Taxprep a definite asset
  • Use of mature judgement, discretion, tact and diplomacy when dealing with internal and external parties and when handling confidential and sensitive information and situations
**Why Work for MAC LLP?