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Business Manager
3 months ago
POSITION PURPOSE SUMMARY:
The Business Manager will manage the business activities within York Housing & Support Services, review, approve, and analyze financial statements and financial results, ensure timely and accurate reporting, maintenance of all cash, and compliance with Salvation Army Accreditation Standards, legislative requirements and contractual funding agreements, etc.
ACCOUNTABILITIES:
1. General
- Ensure that all duties are completed in accordance with the principles, standards, policies, and procedures of The Salvation Army.
- In collaboration with the ED and management team, develop, implement & review policies and procedures
- Ensure consistent communication by participating in regular meetings, conference calls with the Ministry Unit team and Divisional Personnel.
- Serve as an active member on various boards and committees relevant to the position. (i.e., Ministry Board, Management Team, etc.)
- Participate as an active and responsible team member in all work groups through which position responsibilities are achieved.
- Attend and participate in or provide trainings and meetings as required by the Ministry Unit, Divisional and Territorial Headquarters.
- In cooperation with the management team, leads and participates in the planning, developing, and executing of the strategic plan
- Assist and support the organization and implementation of various fundraising events, i.e., Christmas appeal, food drives.
- Ensure confidentiality is maintained in accordance with The Salvation Army policy and applicable legislation.
2. Financial
- In cooperation with directors, managers, and leadership, develop all budgets for the Ministry Unit.
- Review and analyze financial statements ensuring that the operation remain within budgetary criteria.
- Review and analyze payroll expenditures for all programs
- Oversight and maintenance of weekly cash records for all aspects of York Housing & Support Services.
- Complete bank deposits, approval/coding of invoices and receipts, and filing of all related documentation.
- Responsible for issuing tax receipts to all donors and congregation members contributions in a timely manner as per Salvation Army policy.
- In cooperation with department leads, assist in the management of financial aspects of Christmas appeal and other fundraising.
- Oversee purchasing as required; and prepare requisitions for DHQ approvals, ensuring all necessary information is attached.
- Oversee Travel and Expense Management (TEM) and personal reimbursements for all York Housing & Support Services programs.
3. Administration
- Provide supervision, coaching, development & training for direct reports
- Collaborates with THQ DHQ Finance Departments for external / internal audits
- Monitor adherence to all relevant Salvation Army Minutes and GAAP. Advising Management members of deviations and chronic problems.
- Ensure that all financial and administrative responsibilities associated with the various programs are completed in a timely manner i.e., quarterly reports, annual reports, budgeting, income, and expenses.
- In collaboration with program leads, collect and enter statistics in SAMIS
- Maintain current fixed asset inventory; ensure that a yearly inventory is completed, maintains adequate insurance coverage.
- Maintain program vehicle records, maintenance, expenses.
- Maintain social media platforms and websites.
4. Health & Safety
- Work in compliance with OH&S Act and Regulations and abide by The Salvation Army's health and safety policies and procedures.
- Assist in the oversight of the Ministry Unit properties i.e., upkeep, inspections, insurance, repairs, service contracts, quotations, etc.
CRITICAL RELATIONSHIP MANAGEMENT
Governance Boards and Councils:
YHSS Community Advisory Council
Internal:
Corps Officers, volunteers, staff
External:
Community, donors
MANAGERIAL/TECHNICAL LEADERSHIP RESPONSIBILITY:
- This position reports directly to the Executive Director
- May provide support to Directors, Managers, Supervisors of programs
- Direct reports: Administrative Assistant
FINANCIAL AND MATERIALS MANAGEMENT:
- Ensure that ministry unit policies and procedures are followed for the safe/secure handling of all monetary donations received and appropriate documentation of gift cards and various vouchers is maintained.
- May be authorized to handle small amounts of cash or credit card for travelling.
WORKING CONDITIONS:
- Schedule may vary according to requirements of responsibilities some weekend and evening work may be required.
- This position is considered a management position for the purposes of the Employment Standards Act of Ontario and as such is not covered by various ESA rules, including but not limited to those related to hours of work, daily and weekly rest periods and overtime compensation. Salary is based on average minimum weekly hours of 40 per week and hours wo
