Real Estate Secretary

7 days ago


Mississauga, Ontario, Canada KINGSWAY REAL ESTATE INC Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years

Work setting:

  • Property and real estate law
  • New residential home building

Tasks:

  • Schedule and confirm appointments
  • Maintain filing system
  • Determine and establish office procedures and routines
  • Arrange travel, related itineraries and make reservations
  • Prepare financial statements and reports
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Prepare and key in correspondence and legal documents
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Use real estate software packages
  • Prepare real estate rentals, sales and listings data

Computer and technology knowledge:

  • MS Word
  • Electronic mail
  • MS Access
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows

Area of work experience:

  • Charts, tables, graphs and diagrams
  • Contracts
  • Correspondence
  • Financial statements
  • Invoices
  • Manuscripts, publications or theses
  • Reports and records
  • Statistics

Area of specialization:

  • Residential real estate
  • Commercial real estate

Security and safety:

  • Criminal record check

Transportation/travel information:

  • Valid driver's licence

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large caseload

Personal suitability:

  • Accurate
  • Client focus
  • Dependability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Reliability
  • Team player

Screening questions:

  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?

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