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Medical Secretary, Medical Imaging

3 months ago

Toronto, Ontario, Canada Sinai Health Full time

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care.

We provide excellent and compassionate care in hospital, community and home.

Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

At Sinai Health, we care, create possibilities and offer hope.

Sinai Health is looking for a skilled Medical Secretary who is aligned with our purpose to join our Medical Imaging team at our Mount Sinai Campus.


Responsibilities

  • Arrange Physician meetings, schedules, patient appointments, teleconferences and travel arrangements: Manages calendars and appointments.
  • Processes cheque requisitions and travel expenses.
  • Required multitasking using several electronic solutions related to preoperative procedures including filing/data entry as required.
  • Preparation of grants, manuscripts, slides/blocks and/or other documents as required.
  • Queries i.e. library and website searches, telephone and facsimile.
  • Maintain efficient filing system for all records required by section head.
  • Liaise with Nurses and Physicians to ensure accuracy of information and reports, and contact physician offices for missing information
  • Liaise with Physician, Nurse and Patients related to clinic schedule.
  • Process departmental patient consultations.
  • Monitor quality procedures and implement quality improvement measures that lead to improved efficiencies.
  • Resolve problems with patient reports, service complaints or legal issues.
  • Track missing information from internal and external sources.
  • Monitor performance indicators: daily statistics, error audit, program performance.
  • Patient data entry as required.
  • Communicates and works with Divisional Administrative Assistants and Secretaries in the Joint Department of Medical Imaging and other Hospitals.
  • Provides administrative support to the department of Medical Imaging which includes: Opening, screening, and prioritizing incoming mail, ordering of supplies for the department, photocopy a variety of materials; operate fax machine; sends materials via courier.
  • Other responsibilities as assigned by Supervisor/Manager or designate.


 Job Requirements
  • Successful completion of a Medical Secretary Diploma from a recognized program or equivalent recognized program.
  • Proficient with Microsoft (Word, Excel, PowerPoint, Access and Outlook).
  • Proficient in Radiology Information System (RIS), ABELMed and CERNER.
  • Proficient with medical terminology and transcription.
  • Demonstrated ability to communicate and read using English in order to effectively perform essential requirements of this position.
  • Effective time management skills to meet appropriate deadlines and ensure effective work flow.
  • Ability to work collaboratively as a team player as well as work independently when required.
  • Excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations.
  • Demonstrated ability to exercise initiative, judgement and problem solving skills.
  • Demonstrated excellent customer service skills.
  • Demonstrated satisfactory work performance and attendance history.