Executive Assistant

1 week ago

Saskatoon, Saskatchewan, Canada K+S Potash Canada Full time

K+S Potash Canada (KSPC) is part of the K+S Group, with headquarters in Saskatoon, Saskatchewan; a solution potash mine and production facility located near Moose Jaw and Regina, Saskatchewan; and a potash handling and storage facility operated in partnership with Pacific Coast Terminals in Port Moody, British Columbia. We acknowledge that our Saskatchewan offices and facilities are located on Treaty 4 and Treaty 6 land. These are the territories of the Cree, Salteaux and Sioux, and the homeland of the Métis people. Our Port Moody operation is located on the land of the Coast Salish peoples, including the Kwikwetlam, Tsleil-Waututh, Squamish and Musqueam First Nations. Our organization is committed to having long lasting and deeply rooted relationships with Indigenous people and communities, and is proud to provide job and business opportunities for local people and businesses.

Executive Assistant Your Responsibilities

Reporting to the Business Strategy and Governance Specialist , the Executive Assistant is responsible for all facets of support to the Business Leadership Group (BLG). This position supervises the KSPC centralized administration team and ensures the departmental administrative support needs are met with team alignment, communication, continuous improvement and working towards a common goal. Additional responsibilities include, but are not limited to:

Provides non-routine, project-based and administrative support to the BLG, handling high volume of competing requests that require professional discernment on appropriate urgency/prioritization to complete

Provides extensive calendar support requiring prioritization of multiple calendars with effective communication across various stakeholders throughout the company

Coordinates, schedules, and manages travel, meetings, speaking engagements and conferences for BLG

Independent coordination of multiple off-site meetings/events for the BLG

Prepares and processes documents, including non-routine correspondence, complex presentations, event planning contracts, and detailed reports

Independently writes communication on behalf of the BLG while also reviewing and editing documents for grammar, style, and formatting

Prepares reports and statistics based on information compiled from various sources on a regular basis

Represents business leadership and centralized administrative team to internal and external stakeholders regularly interacting to coordinate and anticipate senior leadership business needs

Coordination of other strategic projects as assigned

Supports the Manager, Business Strategy & Governance Services with project initiation and ownership to drive impact and value for broader Strategic goals

Planning and coordination of setting up the process and procedures of the centralized administration team

Proactively initiates and continuously improves administrative procedures within the centralized administrative team.

Documents and maintains group processes, procedures and programs relating to the centralized administrative team and supports employee onboarding.

Assessing ongoing performance of the centralized administration team

Managing office supplies and ensuring meeting spaces are ready and stocked

Display of collaborative leadership qualities coupled with a continuous learning approach to expand into people management of Administrative Assistants

Partnering with Manager, Business Strategy and Governance Services to learn/guide/support centralized admin team collaboration meetings.

Official back-up to centralized administration team and facility support in Saskatoon office

You

Our company values and recognizes the diversity of the workforce and encourages individuals with the equivalent combination of education and work experience. The ideal candidate will have:

Minimum 5-8 years' experience, including supporting senior managers and/or executive

Advanced working knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as Teams, Sharepoint and/or OneDrive for Office 365)

College Certificate or Diploma in Office Administration, Business Administration, or related field

Experience leading a team

Strong communication skills, verbal and written

Strong aptitude for learning new skills

Strong aptitude for challenging the status quo

Experience in organizational effectiveness programs is an asset

Experience with coaching methodologies is an asset

Continuous improvement training is an asset

Advanced working knowledge of Microsoft Office Suite (i.e., PowerPoint, Word, Excel, and shared collaborative tools such as Microsoft Teams, SharePoint and/or OneDrive for Office 365)

Comfort in learning new technologies as to become proficient in desktop systems/internal software necessary to successfully perform assigned tasks. May be asked to become "expert" and/or "trainer" in specified software platforms

Demonstrates understanding of company policies and procedures and their application/impact on company operations and success

Employment is subject to successfully completing KSPC's pre-employment checks which may include criminal record check, education verification, functional fitness evaluation and drug and alcohol testing.

Us

By living our common K+S values across all our locations in the world: We are optimistic about our future, collaborative in building it, and with our entrepreneurial spirit, we aim to dig deeper and reach higher. We remain agile in an ever-changing world. We are innovative, turning obstacles into opportunities – and we do it all in ways that are safe and sustainable, protecting future generations.

We are committed to being a company where every employee can contribute, grow and thrive, and where we reflect the diverse communities in which we live and work. We are working toward a truly inclusive environment, because we know that the amazing array of differences in our backgrounds, competencies, experiences, race, gender, age, beliefs, sexual orientation, identity and their intersections is key to the longevity, sustainability and growth of our organization. In a career with K+S Potash Canada (KSPC), you can look forward to: Good People and Great Culture Have the opportunity to be part of a team committed to building a new and diverse culture. At KSPC we are growing our operations, delivering exciting new opportunities, and investing heavily in the communities where we live and work. Challenge and Growth We support your growth potential (support of professional development) and recognition of performance. Valuable Compensation Our total target compensation is competitive and benchmarked to the market. We have a Pay for Performance philosophy that includes two components, fixed (base) pay and short term incentive (bonus) that rewards employees for their contributions towards corporate, team and individual successes. Supporting Benefits A comprehensive, employer paid, benefits program which includes Life, Disability, Health and Dental as well as competitive Retirement benefits, Employee and Family Assistance Program PLUS great extras such as, paid work time to help out in your Community (volunteer with a sports team or a charity of your choice) and company money to allocate to your favourite charity A Health Spending Account for extras, like more expensive glasses, and the Wellness Account covers recreational items, like your park camping fees, hunting or fishing license, and can help pay for your gym membership. #J-18808-Ljbffr

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