Financial and Administrative Assistant

1 week ago

Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

Financial and Administrative Assistant:

Primary Purpose:

To provide comprehensive administrative support to the
ASPA president, vice presidents, and executive, member services officer, various committees and front-line support to the membership and general public.


Typical Duties:

  • Effectively represents
    ASPA's interests in all contacts.
  • Provide administrative support for the President, Vice Presidents, Member Services Officer,
    ASPA Executive, and committees as required.
  • Book meetings and events, space, food and equipment, which may include video/audio conferencing, booking of travel and accommodations, expense reconciliation and processing.
  • Prepare agendas and meeting minutes, ensuring all meeting material is prepared and distributed in advance reflecting the purpose and scope of the meeting/event, track action items and timelines and ensure accountable parties are aware of the action items and timelines.
  • Draft and distribute administrative letters, memos and correspondence
  • Provide accounting/bookkeeping assistance to the
    ASPA Treasurer.
  • Maintain and update the
    ASPA website and send out communications to the membership and executive as requested.
  • Coordinate the
    ASPA annual general meeting (AGM) by gathering and preparing all necessary information, advising the president and executive of timelines they need to meet, and communicating the information to the
    ASPA membership in compliance with the
    ASPA's constitution and bylaws.
  • Assist the member services officer in the coordination of member related activities.
  • Compile membership statistics from reports received from various sources including
  • Tracking monthly
    ASPA dues and calculate
    ASPA annual salary.
  • Provide Statistics Canada with the gender breakdown of the membership.
  • Maintaining a record of job postings as directed.
  • Create and maintain information and records management systems.
  • Maintain the Executive and
    ASPA Committee list.
  • Maintain historical records for the union.
  • Inform the Executive of conferences and other professional development opportunities.
  • Purchase office and meeting room supplies as required or requested.
  • General maintenance of the office and meeting room
  • Other duties as required.

Qualifications

Education:
A recognized post-secondary business/administrative program diploma is preferred. A combination of education and experience may be considered. A business administration certificate or an undergraduate degree in a related field would be considered an asset.

Experience:

A minimum of five years' experience is preferred providing administrative support within a fast-paced office environment and in diverse and inclusive environments.

Knowledge of the University of Saskatchewan processes and information systems would be an asset.

Skills:

Demonstrated ability to manage and prioritize multiple tasks and maintain attention to detail and accuracy; effectively work both independently and as part of a team; effective interpersonal, communication and organizational skills; demonstrated ability to function in a high volume setting with numerous and conflicting deadlines; ability to handle interactions with tact, discretion, confidentially and cultural sensitivity; self-motivated and creative, with the ability to follow direction and exercise initiative when required; highly motivated and self-directed; excellent problem solving analysis and problem solving skills; and a general knowledge of basic office procedures.

Strong computer skills with Microsoft Office, specifically with Outlook, Word, Excel, and PowerPoint, and knowledge and proficiency with SharePoint, and a basic knowledge of working on and updating web pages.

Confidence in ability to learn and use new technology is essential. Ability to recognize and recommend change in policies and procedures which result in the improved delivery of administrative services.


This position is not within the scope of any union but salary and benefits follow the
ASPA Collective Agreement for the
ASPA equivalent position as far as practicable.


Department:

ASPA

Status:
Term - 13 months (maternity leave cover)

Employment Group:
Exempt

Shift:
Mon-Fri 8:00 - 4:30

Full Time Equivalent (FTE): 1

Salary:
The salary range, based on 1.0 FTE, is $45, ,044.00 per annum. The starting salary will be commensurate with education and experience.

Salary Phase/Band:
Phase 1

Posted Date: 3/1/2024

Closing Date: 3/14/2024 at 6:00 pm CST

Number of Openings:1

Work Location:
On Campus

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada Raymond James Financial, Inc. Full time

    Administrative Assistant At Raymond James, __we __develop, __we __collaborate, __we __decide, __we __deliver, and __we __improve together_.Raymond James Ltd. is Canada's leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs._ Team Administrative...

  • Financial and Administrative Assistant, Sens

    1 week ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Financial and Administrative Assistant, SENS:Primary Purpose: To provide financial and clerical support for the School of Environment and Sustainability (SENS).Nature of Work: Reporting to the School's Executive Assistant, this position works closely with the School's Finance Strategic Business Advisor and provides clerical support for the research programs...

  • Financial Administrator

    1 week ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Financial Administrator:Primary Purpose: This position is responsible for providing direction, due diligence and support to the College of Kinesiology and Huskie Athletics by administering smooth, efficient delivery of a variety of financial services. This position manages the day-to-day payroll requirements, cash handling and financial needs of faculty,...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada BMO Financial Group Full time

    475 2nd Ave S Saskatoon Saskatchewan,S7K 1P4As a Administrative Assistant with BMO Nesbitt Burns you will provide a variety of general office support services and clerical tasks to support to one or more business groups and facilitate group operations. Collaborates with internal and external stakeholders to facilitate delivery of business objectives in...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Administrative Assistant:Position: The position is.6 FTE and part of University of Saskatchewan Employee's Union, CUPE 1975 (Phase 2). The position start date is negotiable, but incumbent will be expected to start by September 1, 2023. The position is a one-year term with possibility of extension.Organizational Profile: The Urban Public Health Network (UPHN)...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada Canadian Imperial Bank of Commerce Full time

    We're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what's right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Administrative Assistant:Primary Purpose: To provide a wide variety of high quality, confidential administrative support to the Administration and Provost's portfolio.Nature of Work: Reporting to the Manager, Administrative Network, the administrative assistant is part of a collaborative and agile administrative team that provides support to the...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Administrative Assistant:Primary Purpose: To provide a wide variety of high quality, confidential administrative support to individuals and units in the President's Office portfolio.Nature of Work: Reporting to the President's Chief of Staff, the Administrative Assistant is part of a collaborative and agile administrative team that provides support to the...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Administrative Assistant:Primary Purpose: The administrative assistant provides confidential and high-level administrative support to the Governance Office (GO) and its staff. This position acts as a first point of contact for the Governance Office and deals with a broad spectrum of queries. This position also provides general administrative support to the...

  • Office Administrator

    1 month ago

    Saskatoon, Saskatchewan, Canada Financial Horizons Group Full time

    Office Administrator & Inforce Specialist at Financial Horizons - Entry Level PositionOffice reception for guests, carrier representatives and advisorsProvide excellent customer service through various channelsOrganize and manage incoming/outgoing mail and advisor informationHandle applications, contracts, and documentation scanningOrder and manage office...

  • Office Administrator

    3 weeks ago

    Saskatoon, Saskatchewan, Canada Financial Horizons Group Full time

    Office Administrator & Inforce Specialist at Financial Horizons - Entry Level PositionOffice reception for guests, carrier representatives and advisorsProvide excellent customer service through various channelsOrganize and manage incoming/outgoing mail and advisor informationHandle applications, contracts, and documentation scanningOrder and manage office...

  • Financial Advisor

    1 week ago

    Saskatoon, Saskatchewan, Canada Raymond James Financial, Inc. Full time

    Financial AdvisorM.Y. Private Wealth, an independent agency of Raymond James Ltd that provides wealth management services to high-net worth individuals and their families.This opportunity is for a Financial Advisor or team of advisors, with a current book of business, who would like to gain the freedom and multiple benefits of joining an independent IIROC...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Administrative Assistant:Primary Purpose: This position provides administrative support to a diverse group of patients, students, staff, and dentists within a clinical dentistry setting to support the delivery of patient care and the clinical student experience. The position is responsible for providing continuity of care and ensures timely, efficient, and...

  • Administrative Assistant IV

    1 week ago

    Saskatoon, Saskatchewan, Canada Gabriel Dumont Institute Full time

    The Gabriel Dumont Institute of Native Studies and Applied Research invites applications for the following position:Competition code: AA May 8Responsibilities:Collegial process support to the Program Head and Faculty members in preparation of duties related to the GDC/NSITEP Programs; Collegial process support to the Program Head for student recruitment...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada Grant Thornton Full time

    Who we areYou know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ...

  • Finance Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada Saskatoon Co-operative Association Ltd. Full time

    Posting #: 325Reporting to the Accountant responsibilities for this position include the following:Process and audit sales cashups. Process supplier invoices, statements, and prepare correspondence. Process and audit interdepartmental transfers. Completion of gross margin calculations. Reconciliation of general ledger accounts. Assist in budget process as...

  • Clerical (Administrative) Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Clerical (Administrative) Assistant:Primary Purpose: This position provides administrative support to a diverse group of patients, students, staff, and dentists within a clinical dentistry setting to support the delivery of patient care and the clinical student experience. The position is responsible for providing continuity of care and ensures timely,...

  • Receptionist/administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada Westcap Mgt. Ltd Full time

    POSITION:Receptionist/Administrative AssistantLOCATION:Saskatoon, SKTHE COMPANY:Westcap Mgt. Ltd. is Saskatchewan's premier private equity and venture capital Fund Manager, having completed over $1 billion in transactions throughout Western Canada. Westcap is proud to invest in local economies through its specialized family of funds which address capital...

  • Finance Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada Bridges Health Services Inc. Full time

    Reporting to the Finance Manager, the Administration/Finance Assistant will thrive in a fast-paced work environment, be able to manage multiple tasks, prioritize appropriately, and learn independently. Reliability, a strong work ethic, proficiency in Microsoft Office, attention to detail, basic knowledge of accounting principles and professional customer...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada West Coast Reduction Full time

    Based at our Saskatoon plant location, we are searching for an Administrative Assistant. This role is responsible for providing general administration support for the WCRL Saskatoon Division's Management team. The role is accountable for assisting the Purchasing Department in receiving all goods in the system, assisting the Sales Department with the finished...