Administrative Assistant
1 week ago
Administrative Assistant:
Primary Purpose:
To provide a wide variety of high quality, confidential administrative support to individuals and units in the President's Office portfolio.
Nature of Work:
Reporting to the President's Chief of Staff, the Administrative Assistant is part of a collaborative and agile administrative team that provides support to the President's Office portfolio.
The incumbent's work encompasses a broad range of complex duties and processes that require great attention to detail.The incumbent will effectively manage a high volume of work in a fast-paced environment with frequent interruptions, competing priorities, and conflicting deadlines.
Continuous change is the norm, and the incumbent will anticipate, influence, adapt to, and help others through change.Typical Duties or Accountabilities:
Administrative Support
- Provides support and back up to other administrative positions and offices within the portfolio including the executive assistant to the president
- Acts as a first point of contact to field a broad spectrum of queries
- Assists with continuous improvement by identifying issues and participating in process evaluation and redesign
- Provides meeting and committee support as needed and appropriate, including overall coordination, scheduling, and minutetaking
- Enables the USask shared services models; this includes providing direct support to President's Office Resources SBAs and following established best practices with transactional work submitted via ConnectionPoint
- Submits financial and administrative requests to USask systems on behalf of individuals and units
- Maintains physical and electronic records
- Performs general office duties, including copying, printing, and ordering supplies
Team Member
- Shares information with the Chief of Staff as appropriate
- Coordinates work with other team members
- Provides rolebased and unitbased coverage and support as needed
- As part of a team, participates in event coordination
- Contributes to a positive, engaging, and supportive working environment
- Understands and supports the President's Office vision and shared beliefs
- Other duties as assigned
Education:
Completion of Grade 12 and an office administration diploma from a recognized post-secondary institution.
Experience:
A minimum of three years of related experience, preferably in an institutional setting. Experience with USask systems is a strong asset.
Department:
President's Office
Status:
Permanent
Employment Group:
ASPA - Jurisdiction Under Review
Full Time Equivalent (FTE): 1.0
Salary:
The salary range, based on 1.0 FTE, is $50, ,344.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable):Specialist Professional
Salary Phase/Band:
Phase 1
Posted Date: 2/12/2024
Closing Date: 2/26/2024 at 6:00 pm CST
Number of Openings:1
Work Location:
On Campus
Criminal Record Check:
Yes
Driver's License and Abstract Check:
Not Applicable
Education/Credential Verification:
Not Applicable
Vulnerable Sector Check:
Not Applicable
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