Executive Assistant

7 days ago


Saskatoon, Saskatchewan, Canada McWilliam & Powell Marketing Experts Full time

Overview
McWilliam & Powell / Marketing Experts seek an executive assistant to help ownership execute client tasks.

The executive assistant is committed to serving small business owners/entrepreneurs and supporting McWilliam & Powell's ownership team.

The assistant will perform designated responsibilities and administrative support for the owner to ensure the smooth day-to-day workflow of the office and client projects.


We are looking for an individual who can do remote work and do so at a high level, carrying out all duties professionally, courteously and efficiently while maintaining absolute confidentiality.

A graphic artist's skills would be a great asset to have.

McWilliam & Powell Values

  • Faith
  • Family
  • Stewardship
  • Growth
  • Adventure

McWilliam & Powell Purpose
Helping owners develop a clear path to grow their business.

Goal


Hire an admin or assistant to aid in growing McWilliam & Powell / Marketing Experts by helping our clients attract and keep customers without burning out.

We need an administrator/assistant to help facilitate the smooth flow of clients and McWilliam & Powell projects.

Skills

  • Must be proficient with the Zoom platform and MS Office products, in particular Word, & Excel, and PowerPoint.
  • Must be proficient with Google Suite products, particularly Google Slides, Google Docs, Gdrive, Gmail, and Google Calendar.
  • Must be proficient with meta business suites, particularly Facebook and Instagram.
  • Proficient with MailChimp, Hubspot, Wix, and backend WordPress would be an asset.
  • A graphic artist's skills would be a huge asset.

Desirable Attributes & Experience

  • Humble
  • Willing to learn


Hungry
  • A driven individual


Smart
  • Emotionally intelligent
  • Family
conscious

  • Servant's heart
  • Ability to do remote work
  • High level of initiative, judgment and discretion
  • Ability to maintain absolute confidentiality in all matters
  • Excellent command of the English language, including writing, editing and proofreading skills
  • Organizational skills with the ability to prioritize, multitask and meet tight deadlines
  • Strong interpersonal skills
  • Extreme attention to detail
  • Familiarity with the marketing discipline would be an asset
  • Ability to problem solve and work well in a fastpaced environment
  • Desired: a valid SK license and access to a vehicle

Responsibilities

  • Screening, handling and responding to incoming/outgoing communications promptly
  • Following up on tasks, projects and files to ensure progress is on track
  • Taking notes on sales calls
  • Coordinating meetings and all associated logístical tasks
  • Setting up monthly webinars
  • Posting on social media
  • Designing executive documents
  • Designing presentations
  • Preparing weekly and monthly reports for the ownership and clients
  • Filing expense reports
  • Researching material where appropriate to assist in drafting reports and correspondence, like conducting basic market research
  • Communicating and talking with vendors
  • Assisting in developing and using time management strategies and tools to maximize the owner's time and effectiveness
  • Working on projects as directed
  • Developing and maintaining an electronic and paper record management system

Working Environment & Conditions

  • Core office hours are Monday-Friday, 8:00 AM 4:00 PM. Flexibility in schedule may be required from time to time to accommodate office requirements;
  • This is a 34 month fulltime contract with an option for 1218 months.

Deadline to apply:
The position will remain open until filled.

Please submit a résumé and cover letter.
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