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Office and Deals Administrator

3 months ago

Brampton, Ontario, Canada Sutton Group - Realty Experts Inc. Full time

Reception duties - answer telephones, confirm appointments, greet clients/ walk-ins, input messages using Quick Office Commander (internal paging system) 2.

Broker Load - input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Quick Office Commander (QOC) 3.

Offers - preparation of offers, amendments, waivers and other related forms/ documents 4.

Supplies - maintenance of photocopier and related supplies, maintenance of office supplies, Keys - responsible for the maintenance of Courtesy keys 8.

Other duties as assigned.

As well as:

  • Processing transactions into Broker Wolf program
  • Effectively communicate with agents about their transactions
  • Calculate commissions for real estate transactions
  • Invoicing lawyers and cooperating brokerages for commission
  • Corresponding with lawyers, coop brokerages, and lawyers about transactions
  • Finalize and pay out using Broker Wolf
  • Effectively manage and adhere to the systems in the deals department to assist with the growth of the company
  • Other duties as assigned

Qualifications:

  • Minimum high school education, with a preference to college level courses/ diploma
  • Working knowledge of MS Office Suite (Word and Excel)
  • Deal secretary experience minimum 1 year
  • Working knowledge of Publisher and PowerPoint
  • Ability to multitask and excellent communication skills are must
  • Excellent organisation & time management skills
  • Superior customer service skills, including excellent telephone manner

Job Types:
Full-time, Permanent

Work remotely:

  • No

Benefits:

  • Dental care
  • Extended health care
  • Paid time off

Flexible Language Requirement:

  • French not required

Education:

  • Secondary School (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:

  • Mandarin (preferred)

Work Location:
In person