Executive Assistant

1 week ago

Concord, Ontario, Canada ET Transport Full time
At ET Transport, it is our mission to provide customers with reliable transportation solutions custom-tailored to their unique needs. ET Transport has two main terminals with warehousing facilities and two additional drop-yards.

Reporting directly to the Chief Operations Officer (COO), the Executive Assistant provides executive support in a one-on-one working relationship.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the COO.

The Executive Assistant must be creative and enjoy working within a medium, entrepreneurial environment that is mission-driven, results-oriented, collaborative and fast moving.


The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.


KEY RESPONSIBILITIES

  • Completes a broad variety of administrative tasks for the COO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is at times sensitive and confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travelrelated meetings.
  • Plans, coordinates and ensures the COO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating winwin situations for direct access to the COO's time and office.
  • Communicates directly, and on behalf of the COO, sponsors, and others, on matters related to COO's programmatic initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the COO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the COO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the COO updated.
  • Successfully completes critical aspects of deliverables with a handson approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the COO's ability to effectively lead the organization.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures.
  • Maintains discretion and confidentiality in relationships in all matters.
  • Other Executive Support duties as required.

QUALIFICATIONS, EXPERIENCE and KEY SKILLS

  • Bachelor's degree or equivalent.
  • Strong work tenure: 2 or more years of experience supporting a C level executive.
  • Is sensitive to the communication levels required by varied audiences, and is able to adapt accordingly.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with internal and external stakeholders.
  • Knowledge of, and experience in meeting, event, document and budget management.
  • Advanced proficiency levels with the Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook).
  • Adaptability to changing or evolving policies and priorities as well as the ability to meet tight deadlines.
  • Ability to work independently with mínimal direction.
  • Focused on quality assurance and detail oriented.
  • Ability to gather, understand, process and summarize information.
  • Capacity to collaborate effectively with others while promoting cooperation and partnerships between individuals and groups.
  • Ability to effectively communicate by articulating and conveying ideas/information clearly, and to listen effectively in order to respond appropriately to various requests.
-
Cross border Transportation experience is a plus

Equal Employment Opportunity
ET Transport strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by provincial or fe

  • Executive Assistant to Chief Executive Officer

    1 week ago

    Concord, Ontario, Canada Footage Tools Inc. Full time

    Company Overview: Footage Tools is a leading manufacturer of specialty infrastructure tools, dedicated to providing quality tools for our customers in the Energy (Natural Gas and Oil & Gas), Water, and Underground Construction sectors. As a leading manufacturer, we are committed to innovation, excellence, and customer satisfaction.Job Overview: We are...

  • Co-op Executive Assistant

    1 week ago

    Concord, Ontario, Canada Guillevin International Full time

    Co-op Executive AssistantStatut:Horaire, Temps partielEmplacement:Concord, OntarioDescription du poste**Job Description**:We are seeking a motivated and detail-oriented Co-op Executive Assistant to support our team. In this role, you will provide administrative support to our Vice President and ensure the smooth functioning of the office. You will be...

  • Account Executive

    1 week ago

    Concord, Ontario, Canada Wyse Meter Solutions Inc. Full time

    Wyse Meter Solutions Inc. provides turnkey submetering and utility expense management services to property managers, building owners and developers across Canada. Wyse is unique in its ability to provide energy consumption transparency and accountability to its customers.Reporting to the Vice President of Business Development & Strategy, the Account...

  • Used Car Sales Executive

    1 week ago

    Concord, Ontario, Canada Autopia Cars Inc Full time

    We are seeking a motivated and experienced Car Sales Executive to join our team. As a Car Sales Executive, you will be responsible for selling used vehicles to customers. This is an exciting opportunity to work in a fast-paced environment and contribute to the success of our dealership.Responsibilities: Provide exceptional customer service throughout the...

  • Assistant Store Manager

    1 week ago

    Concord, Ontario, Canada Bath & Body Works Full time

    REPORTING STRUCTURE:Position Title: Assistant Manager - Reports to: Store Manager - Supervises: Supervisors, Key Holders and sales associatesQUALIFICATIONS: Proven ability to drive sales results Strong communication and ability to foster a customer focused selling culture Able to provide in the moment coaching to associates Availability for varied weekly...

  • Assistant Manager

    1 week ago

    Concord, Ontario, Canada Cole Haan Full time

    Support Store Manager in the implementation of initiatives and achievement of goals and objectives, with a focus onOperations, Brand and Talent. Ensure consistent implementation of store responsibilities including day to day store operations.CORE ACCOUNTABILITIES: Achieve/Exceed personal and store sales goals and performance metrics through the...

  • Administrative Assistant

    1 week ago

    Concord, Ontario, Canada Chestnut Flooring Full time

    Job Type: Full-timePay: $22 - $24 / HourLocation: 8601 Jane St. Concord, ON. L4K 5N9Chestnut Flooring is looking for an Administrative Assistant responsible for a wide range of activities related to the business's operations. Responsibilities:Planning and managing calendar activities. Execute day to day tasks for business operations and to support sales and...

  • Administrative Assistant

    2 weeks ago

    Concord, Ontario, Canada Safeline Group of Companies Full time

    About the Company:Safeline Group of Companies is an organization in Ontario, specializing in comprehensive safety solutions and services. With more than 15 years of experience, we partner with businesses across sectors to promote safe work environments and protect valuable assets. Our customized services, including risk assessments, training, and compliance...

  • Assistant Store Manager MANGO, Vaughan Mills

    1 month ago

    Concord, Ontario, Canada Fox Group Canada Inc. Full time

    Salary: BRAND: MANGOPOSITION: ASSISTANT STORE MANAGER LOCATION: VAUGHAN MILLS Fox Group is a leading and fast-growing retailer with 9,000 employees globally, and partner of choice for several well-known retail banners in Israel, Europe, and Canada, is excited to announce the opening of MANGO stores in Canada.MANGO was founded in Barcelona, Spain, is an...

  • Assistant Store Manager MANGO, Vaughan Mills

    1 week ago

    Concord, Ontario, Canada Fox Group Canada Inc. Full time

    Salary: BRAND: MANGOPOSITION: ASSISTANT STORE MANAGER LOCATION: VAUGHAN MILLS Fox Group is a leading and fast-growing retailer with 9,000 employees globally, and partner of choice for several well-known retail banners in Israel, Europe, and Canada, is excited to announce the opening of MANGO stores in Canada.MANGO was founded in Barcelona, Spain, is an...

  • Assistant Store Manager MANGO, Vaughan Mills

    4 weeks ago

    Concord, Ontario, Canada Fox Group Canada Inc. Full time

    Salary: BRAND: MANGOPOSITION: ASSISTANT STORE MANAGER LOCATION: VAUGHAN MILLS Fox Group is a leading and fast-growing retailer with 9,000 employees globally, and partner of choice for several well-known retail banners in Israel, Europe, and Canada, is excited to announce the opening of MANGO stores in Canada.MANGO was founded in Barcelona, Spain, is an...

  • Administrative Assistant

    2 weeks ago

    Concord, Ontario, Canada ET Transport Full time

    ET Transport is seeking an energetic individual to fill a role in our Safety & Compliance Department. The appropriate person will be self-driven and able to function in a fast-paced environment. You will work closely with the Human Resources Manager, Equipment Manager, and Driver Manager to ensure ongoing compliance within the company.You will be responsible...

  • Bilingual Regional Sales Manager

    1 week ago

    Concord, Ontario, Canada Rentokil North America Full time

    Overview:Bilingual Regional Sales ManagerDo you have a passion for sales? Can you hunt down new business and 'win the sale'? Looking to build your career in an exciting industry and a growing world-class organization? Come see why so many of our team members recommend us to their friendsWho are we?Rentokil Canada Corporation is a part of a family of...

  • Fulfilment Associate and Embroidery Machine Operator

    1 week ago

    Concord, Ontario, Canada KIP. Full time

    Duties: To pack and fulfill orders in an efficient, timely manner To embroider initials onto apparel products (No experience needed, training to be provided) To assist with counting and organizing inventory as needed To assist with retail events as needed Time commitment: 24 days per weekA successful individual in this role will:Be a friendly, energetic...

  • Civil Project Coordinator

    1 week ago

    Concord, Ontario, Canada Varcon Construction Corp. Full time

    Objectives:Provide overall coordination and support for the project. Enforce company and project policies, maintain client interface, and ensure project is constructed in accordance with design, budget and schedule. Perform all functions and responsibilities in accordance with Varcon's values and beliefs.Essential Functions/Responsibilities:Project...

  • Junior Hardware Verification Specialist

    1 week ago

    Concord, Ontario, Canada SCIEX Full time

    Junior Hardware Verification Specialist : The Hardware Verification Specialist for the Systems Development, Integration and Verification (SDIV) team will create and execute specific verification test plans/protocols/reports in all phases of the product development life cycle process including post-launch. The individual will bring elements of the user and...

  • Marketing Associate

    1 week ago

    Concord, Ontario, Canada LX Hausys Canada, Inc. Full time

    Position Summary: The Marketing Associate will provide operational and administrative support for various marketing projects. The Marketing Associate is responsible for Fulfillment, Promotional Material, and Financial Marketing Support. In addition to providing assistance and support for the updating of LX Hausys' owned showrooms and the development and...

  • Store Manager

    1 week ago

    Concord, Ontario, Canada Bath & Body Works (Vaughan Mills) Full time

    REPORTING STRUCTURE:Position Title: Store Manager - Reports to: District Manager - Supervises: Sales Leadership Team & Store Team (store associates)QUALIFICATIONS: Proven ability to drive sales results through a strong level of business acumen Demonstrated success in talent development/management Strong communication skills and ability to foster a customer...

  • President

    1 week ago

    Concord, Ontario, Canada Zavida Coffee Roasters Full time

    For over four decades, Zavida has immersed itself in the world of coffee, beginning in the lush fields of Costa Rica where our founder cultivated a hands-on passion for the art of roasting. The union with Café Barista, a micro-roaster nestled in the heart of Quebec, underscores Zavidas unwavering commitment to crafting an exceptional cup of coffee. At...

  • Driver Helper/assistant-humber Area

    1 week ago

    Concord, Ontario, Canada UNITED PARCEL SERVICE Full time

    Primary Job Posting Location:Concord, Ontario CanadaExplore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion....