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Scheduling and Attendance Coordinator- Bayview

3 months ago

Richmond Hill, Ontario, Canada Extendicare Canada Full time

SCHEDULING AND ATTENDANCE COORDINATOR


At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential.

As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff.

If you're passionate about leading a team that is committed to quality care and driven by innovation and growth, join us

This position is for our Bayview Home, located in North York, Ontario.


Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a LTC facility.

This role will ensure all unfilled shifts are covered to ensure smooth operations and quality of resident care at the facility.

In addition, the role may provide administrative support for the Operations Manager and/or Clinical Leadership.

What you'll be doing:

  • Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
  • Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination.
  • Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
  • Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
  • Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB.
  • Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
  • Investigate Health and Safety incidents and administer incident reports.
  • Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.

What you bring:

  • Postsecondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.
  • Experience working with seniors in a longterm care setting or general healthcare industry experience is an asset.
  • Ability to work in a fastpaced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.
  • Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloudbased software preferred.
  • Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
  • Knowledge and experience with office and computer equipment.

What you'll get:

***- Continuous mentorship, support for life-long learning and growth opportunities

  • Opportunities for advancement and career growth within the organization
  • A rewarding and meaningful work experience where you can enrich your life and the lives of others
  • Employee Family Assistance Program
  • Robust benefits package

Karen Bolesa, Office Manager, Bayview Extendicare
***Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 operated senior care and living centres, as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors' population in Canada. Our qualified and highly trained workforce of 23,700 individuals are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada.

_In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Extendicare's Policies on Accommodation, a request for accommodation will be accepted as part of Extendicare's hiring process._
**#ExtendicareGTA