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Executive Assistant

3 months ago

Edmonton, Alberta, Canada Government of Alberta Full time
**Job Information**:
Job Requisition ID: 44628

Ministry: Arts, Culture and Status of Women (Arts, Culture et Condition féminine)

Location (Lieu): Edmonton

Full or Part-Time (Temps plein ou partiel): Full Time (À temps plein)

Hours of Work: 40 hours per week

Regular/Temporary (Poste régulier ou temporaire): Regular (Régulier)

Scope: Open Competition (Concours public)

Closing Date: August 14, 2023

Classification: Subsidiary 01B 4000 Administrative Support 5

**About Us**:
The Government of Alberta is committed to diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion, and innovation are valued and supported.

The Francophone Secretariat liaises with Alberta's Francophonie and coordinates the cross-government implementation of the French Policy. It also raises awareness of the long-standing and continuing contribution of Alberta's Francophonie to the social, cultural and economic development of Alberta. This is done by delivering awareness training sessions for members of the Alberta Public Service and supporting organizations, communities and individuals in the development of their capacity to participate in, and contribute to, government-sponsored initiatives promoting French language and cultures. Through extensive internal and external collaboration, the secretariat coordinates a cohesive and strategic approach to the ongoing development and enhancement of government services in French while also supporting other ministries in promoting Government of Alberta initiatives to French-speaking Albertans.

Le gouvernement de l'Alberta s'est engagé à se doter d'une fonction publique diversifiée et inclusive qui reflète la population desservie, afin de mieux répondre aux besoins de la population albertaine. Songez à vous joindre à une équipe où la diversité, l'inclusion et l'innovation sont valorisées et soutenues.

Pour de plus amples renseignements sur la diversité et l'inclusion, veuillez consulter le site suivant:
Le Secrétariat francophone assure la liaison entre le gouvernement provincial et la francophonie albertaine, et il coordonne la mise en œuvre de la Politique en matière de francophonie à l'échelle du gouvernement. Il sensibilise également la population à la contribution de longue date et continue de la francophonie albertaine au développement social, culturel et économique de l'Alberta. Pour ce faire, il organise des séances de sensibilisation à l'intention des membres de la fonction publique de l'Alberta et aide les organismes, les communautés et les particuliers à développer leur capacité à participer et à contribuer aux initiatives parrainées par le gouvernement qui font la promotion de la langue et de la culture françaises. Grâce à une vaste collaboration interne et externe, le Secrétariat coordonne une approche cohérente et stratégique de la création et de l'amélioration continues des services gouvernementaux en français, tout en aidant d'autres ministères à promouvoir les initiatives du gouvernement auprès des Albertains francophones.

**Role (Rôle)**:
This position reports to the Executive Director of the Francophone Secretariat. Required is the daily administration and operation within the Departmental policies and procedures, approved budgets and negotiated agreements resulting in an efficient and cohesive delivery of the program's operations.

Responsibilities include, but are not limited to:

- Responsible for planning and ongoing review of procedures
- Act as assistant to Executive Director and Director in administrative matters and special projects
- Preparation of annual budgets for review by Executive Director
- Maintain records of monthly expenditures for the Branch
- Prepare correspondence in response to public inquiries
- Interacts with wide range of internal stakeholders - Ministers, MLAs, general public, corporate sector, other government departments, other governments (federal, municipal) to provide information as requested.
- Liaise with external stakeholders (i.e. francophone community groups and associations) to set up meetings, respond to a variety of inquiries
- Responsible for general office administration

Ce poste est placé sous l'autorité de la direction générale du Secrétariat francophone. La position est chargée de l'administration et du fonctionnement quotidiens dans le cadre des politiques et procédures du ministère, des budgets approuvés et des ententes négociées, afin d'assurer l'efficacité et la cohésion des opérations du programme.

Les responsabilités incluent, mais ne sont pas limitées à:

- Assurer la planification et l'examen permanent des procédures
- Assister le directeur général et le directeur pour les questions administratives et les projets spéciaux.
- Préparation des budgets annuels pour examen par la direction générale
- Tenir à jour les registres des dépenses men