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Receptionist
1 week ago
JOB POSTING
POSITION TITLE:
Receptionist***
DEPARTMENT:Finance***
SUPERVISOR:Finance Managers***
TERMS:
Full-Time, Permanent
REFERENCE #:
PURPOSE OF POSITION:
This position is the first line of client contact and is responsible for responding to inquiries and operating the main switchboard for the organization in a professional, client focused and timely manner.
DUTIES AND RESPONSIBILITIES:
-
Supports and assists the entire Administration Department by receiving calls, organizing and completing day-to-day receptionist duties to ensure professional quality client centred service. (95%)*
- Receives and responds to in person and telephone enquiries.
- Routes calls, greets visitors, and directs clients to appropriate service providers, meeting rooms and office locations.
- Provides general information, as requested.
- Maintains, updates and distributes staff directories on a monthly basis.
- Maintains the answering machine, call Pilot, internet and phone system, including liaising with external service providers.
- Coordinates membership mail outs, including stuffing envelopes, sealing envelopes and running mail through postage machine.
- Collects and distributes parcels and/or courier items.
- Completes filing in a timely manner, as required.
- Maintains confidentiality on all matters relating to the affairs of TteS.
- Performs all duties and responsibilities in accordance with TteS policies, standards, and procedures.
2. 5% All Other related duties as required and directed.
Professional Certification, Education and Experience:
Minimum highschool diploma and a combination of one (1) year clerical/administrative support experience, education and/or training or an equivalent combination of education and experience.
Skills and Abilities:
- Exceptional interpersonal and communication skills with ability to use tact and diplomacy. Excellent customer services skills Cooperative attitude and sense of teamwork
- Excellent filing and organizational skills.
- Flexible, committed, and enthusiastic.
- Ability to work in a multicultural setting.
HOURS OF WORK:
Normal Day shifts - 7 hours. Non-normal shifts may be required.
PAY GRADE:
Starting at $20.08-$22.18/hour depending on education and experience
Tk'emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.
Deadline for the Job posting is March 14, 2024 by 2:00pm
Submit Job Application Form, cover letter, resume, and references
or at our Human Resources office # Chief Alex Thomas Way.
Office Hours are Monday to Friday 8:00 am to 4:00 pm &
closed for lunch from 12:00 pm to 1:00 pm
**We require each applicant to fill out
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