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Receptionist

3 months ago

Kamloops, Canada Tk’emlúps te Secwepemc Full time

**JOB POSTING**

**POSITION TITLE**:Receptionist***

**DEPARTMENT**:Finance***

**SUPERVISOR**:Finance Managers***

**TERMS: Full-Time, Permanent**

**REFERENCE #: 2024-025**

**PURPOSE OF POSITION**:
This position is the first line of client contact and is responsible for responding to inquiries and operating the main switchboard for the organization in a professional, client focused and timely manner.

**DUTIES AND RESPONSIBILITIES**:

- **Supports and assists the entire Administration Department by receiving calls, organizing and completing day-to-day receptionist duties to ensure professional quality client centred service. **(95%)**
- Receives and responds to in person and telephone enquiries.
- Routes calls, greets visitors, and directs clients to appropriate service providers, meeting rooms and office locations.
- Provides general information, as requested.
- Maintains, updates and distributes staff directories on a monthly basis.
- Maintains the answering machine, call Pilot, internet and phone system, including liaising with external service providers.
- Coordinates membership mail outs, including stuffing envelopes, sealing envelopes and running mail through postage machine.
- Collects and distributes parcels and/or courier items.
- Completes filing in a timely manner, as required.
- Maintains confidentiality on all matters relating to the affairs of TteS.
- Performs all duties and responsibilities in accordance with TteS policies, standards, and procedures.

**2. 5% All Other related duties as required and directed.**

**Professional Certification, Education and Experience**:
Minimum highschool diploma and a combination of one (1) year clerical/administrative support experience, education and/or training or an equivalent combination of education and experience.

**Skills and Abilities**:

- Exceptional interpersonal and communication skills with ability to use tact and diplomacy. Excellent customer services skills Cooperative attitude and sense of teamwork
- Excellent filing and organizational skills.
- Flexible, committed, and enthusiastic.
- Ability to work in a multi-cultural setting.

**HOURS OF WORK**:Normal Day shifts - 7 hours. Non-normal shifts may be required.

**PAY GRADE**: Starting at $20.08-$22.18/hour depending on education and experience

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.

**Deadline for the Job posting is March 14, 2024 by 2:00pm**

**Submit Job Application Form, cover letter, resume, and references**

**or at our Human Resources office #200 - 330 Chief Alex Thomas Way.**

**Office Hours are Monday to Friday 8:00 am to 4:00 pm &**

**closed for lunch from 12:00 pm to 1:00 pm**

**We require each applicant to fill out