Executive Assistant/office Administrator

2 weeks ago

Vaughan, Ontario, Canada Luggage City Full time

Summary of Duties:

Primary Responsibilities**- Acting as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in a professional and timely manner.


  • Drafting and approving written communications, reports, presentations, and spreadsheets.
  • Managing the executive's professional and personal calendar and meeting requests, coordinating appointments and ensuring everything runs in a smooth, timely manner.
  • Ordering missing supplies and maintaining inventory, replacing materials and equipment as needed or instructed.
  • Understanding and keeping up to date with the business' organization structure, policies, goals, and objectives.

Daily
Tasks

  • Managing an executive's daily schedule, setting up professional and personal appointments.
  • Acting as a liaison and first point of contact with individuals and organizations.
  • Performing searches and providing information and recommendations.
  • Preparing presentations, documents, and other reports.
  • Receiving and entering purchase orders into RMS database, communication and followup with our retail stores and vendors as necessary.
  • Other tasks as assigned

Qualifications:

Required Skills and Qualifications

  • Exceptional organizational and time management skills:
  • Prioritizing and planning work activities as to use time efficiently while handling a high volume, diverse workload; multitasking; being able to work in a dynamic, fast-paced environment.
  • High levels of initiative, flexibility, and responsiveness:
  • Great attention to detail and high levels of thoroughness.
  • Outstanding interpersonal and communication skills:
  • Analytical and problemsolving skills:
  • Identifying issues and resolving problems in a timely manner using creativity and good judgment.
  • Advanced knowledge for Excel | Microsoft Office

Administrative skills:

  • Able to operate basic office equipment, such as copiers and printers.
  • High levels of honesty, discretion, and integrity:
  • Being trustworthy enough to handle sensitive/confidential information
  • Exceptionally resourceful, selfsufficient, punctual, and reliable.
  • Access to a personal vehicle and have a valid driver's license is an asset
  • Chinese is an asset as we have accounts in China
Work Remotely

  • No

Job Types:
Full-time, Permanent

Salary:
From $20.00 per hour

Benefits:

  • Flexible schedule
  • Onsite parking
  • Paid time off
  • Store discount

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Weekend availability

COVID-19 considerations:
We follow all Ontario Health and Safety guidelines.

Ability to commute/relocate:

  • Vaughan, ON: reliably commute or plan to relocate before starting work (required)

Experience:

  • Administrative experience: 2 years (preferred)

Language:

  • Chinese (preferred)

Work Location:
One location

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