Administrative Assistant, Legal

7 days ago

Kitchener, Ontario, Canada Miller Thomson LLP Full time
As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first.

We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization.

While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

Our Waterloo office is looking for an Administrative Assistant, Legal to join their team

Key Responsibilities:

  • Initial review and organization of existing original, executed estate planning documents in onsite vault;
  • Reorganize and update the existing recordkeeping system;
  • Process new executed estate planning documents, including:
  • Review documents for proper execution;
  • Scanning of original documents;
  • Create and prepare affidavits of execution, estate planning reporting letters and records books;
  • Enter information into recordkeeping system and arranging for safekeeping of original documents in onsite vault;
  • Respond to requests for records and information and retrieve original documents from onsite vault;
  • Maintain an uptodate recordkeeping system;
  • Other duties as assigned.

What you'll bring:

  • Community College Certificate or Diploma or equivalent combination of experience;
  • 23 years of working experience in a professional organization;
  • Excellent organizational, timemanagement and coordination skills;
  • Superior attention to detail and ability to work with and understand confidential information;
  • Excellent verbal and written communication skills;
  • Ability to work well on their own with minimal direction or instructions;
  • Strong investigative and problemsolving skills to troubleshoot and escalate issues;
  • Ability to lift up to 30lbs;
  • Advanced technical skills in MS Office (Word, Excel and PowerPoint); Able to learn new software systems with ease;
  • Forwardthinking and innovative with ability to find ways to deliver customer service excellence;
  • Able to manage multiple files and tasks, and strong ability to take initiative;
  • Collegial and a team player;
  • Experience in Wills & Estates is considered an asset but not required.

What we offer:
We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance

We offer:

  • A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks' Vacation and 10 Personal Days;
  • A Diverse and Inclusive Workplace;
  • Flexible working options;
  • Maternity Leave Topup;
  • A Firm matching Group Retirement Savings plan;
  • An individual TFSA with low fund management fees and competitive investment options;
  • Employee Assistance Program to support you and your family;
  • A wellness spending account to foster employee wellbeing;
  • Professional Development opportunities;
  • Employee appreciation events;
  • Charitable giving programs.

Who we are:
Miller Thomson LLP is one of Canada's fastest-growing national business law firms, with strategically placed offices across the country.

Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, business services professionals and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.


While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted.

No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities.

If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.


We respect the privacy and confidentiality of personal information provided by or on behalf of those who apply for a position with us.


By submitting your personal information on this platform, you freely consent to the collection, use, and disclosure of that information in connection with our application process.

By applying you further understand and accept that there is the possibility of your information being transmitted and stored in another province.


You may decide to withdraw your consent to the collection, use, and disclosure of your personal information at any time by notifying us at or herein.

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