Administrative Assistant

1 week ago

Kitchener, Ontario, Canada Core Avionics & Industrial Inc. Full time

We are looking for an Administrative Assistant to join our vibrant and growing company, located in the heart of Uptown Waterloo. Reporting to our Logistics Manager, and working closely with multiple teams in the company, you will be a key member of CoreAVI and play an instrumental role in providing our employees with outstanding administrative support. If you would like an opportunity to work with a fun and passionate team, grow your career, and support an organization that is doing innovative work, this is the role for you

We are looking for someone who:

  • has strong communication skills.
  • is excited to collaborate with multiple different groups across the company.
  • is tech savvy with a strong knowledge of MS office tools.
  • is nimble in their day-to-day work and eager to learn new things.
  • is passionate about building and supporting a unique and vibrant culture.

CoreAVI is revolutionizing the aviation, automotive and autonomous spaces with its safety critical innovations, inspiring cutting-edge technological advances. CoreAVI architects safety critical graphics and compute solutions supporting safe autonomy, machine vision, AI, and visualization applications in the automotive, unmanned vehicle and industrial IoT markets, as well as commercial and military avionics systems. We are people innovating a safe and secure autonomous world. Come learn more at

As CoreAVI continues to grow and expand into new markets, we need creative, self-driven individuals to join our team and share in the success, but more importantly, enjoy the journey there. So, if you like the sound of what our team enjoys today, and you want to be part of our tomorrow, here's what we are looking for.

Main Responsibilities:

  • Managing our Purchase Order System
    • Processing orders through the review process
    • Generating accurate and timely invoices
  • Maintain the company's digital filing systems, supporting efficient information management.
  • Assist in the preparation of regularly scheduled reports.
  • Implement and maintain procedures/administrative systems.
  • Lead all office operations including with landlord, suppliers, office cleaners, etc.
  • Facilitate company stock option plan with support from legal team.
  • Company shipping and receiving.
  • Participate in ad-hoc projects in support of the company, including meetings and social events.
  • Act as a key 'keeper of knowledge', providing great internal customer support for our employees.
  • Continuously foster and cultivate strong CoreAVI culture and values.

Required Skills & Experience

  • 2-3 years of experience in an Administrative Support role.
  • A strong knowledge of MS Office including Excel, Outlook, and Word.
    • Excel skills – Knowledge of pivot tables, v-lookups, formula creation etc.
    • Word skills – mail merge
  • Ability to maintain confidentiality and discretion.
  • Excellent written and verbal communication skills with the ability to maintain strong working relationships with all levels of the company.
  • Detail orientated with strong organizational and time management skills.
  • Attention to detail and problem-solving skills.
  • Adaptable to change and ready share in our excitement as we scale.

Desired Skills:

  • Experience with NetSuite and/or M-Files.
  • Experience with international shipping and receiving.

Why work for CoreAVI?

CoreAVI is unique; a unique company built around the talents of our people. We are small enough to be personal but strong enough to be a market leader. Our achievements are global, and our technology ubiquitous in avionics, but our ambition is even larger. CoreAVI is a home for talented people who want to contribute to building products and delivering solutions that matter. Take time to read about some of CoreAVI employees' stories (What our Employees are Saying), and if you think you are right for our team, then reach out. We are ready to help you find a future in our future.

Here are some of the main reasons our team enjoys working at CoreAVI:

  • Technically challenging and rewarding work. Working on the leading edge of new CPU and GPU technology, our team is always doing something new and innovative.
  • Teamwork. Everyone says it, but we really have it. Our team will not watch one-person struggle with an issue, they really do support them.
  • Flexible working environment. We recognize that the pressures of everyday life mean flexibility is important to our staff.
  • Small Company Culture. As we have grown from a small company to the larger one that we are today, we have maintained the values we have always had. A great sense of camaraderie and a small management team that make decisions fast allows us to be nimble and get our products to market first
  • A company that is growing. If we are not pushing technology forward, we are falling back and that's why we're not frightened to lead the market with innovative new products that our customers need both now and in the future.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We look forward to your application


#J-18808-Ljbffr

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:The Administrative Assistant is responsible for the efficient daily operations of the Chair's office. The Administrative Assistant provides support, oversight and guidance for faculty recruiting, tenure and promotion, sabbaticals, and all non-faculty appointments. The Administrative Assistant manages confidential records and provides administrative...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 1 YearThe Administrative Assistant, reporting to the Associate Vice President, Commercialization and Entrepreneurship (AVP-CE) and taking direction from the Director, Innovation and Special Projects is responsible for the organizational, secretarial and administrative support for the Waterloo Ventures team. Responsibilities include maintaining...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Concepts (GTA) Inc. Full time

    _Full-Time Administrative Assistant (Hybrid) Waterloo, Ontario_Are you ready to be a pivotal part of a dynamic construction business that's shaping the golf landscape across Ontario? We're seeking a passionate Administrative Assistant to join the team and play a vital role in the continued success. This team is dedicated to building innovative and impactful...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Magna Staffing Full time

    We are looking for an individual who will assist the office with incoming calls, dealing with online communication, filing, checking mails, marketing of new clients and general office help. Prior work experience is a must. Excellent communication is important and a team-player mind-set is essential. We look for people who is fast-learner.Responsibilities...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 1 year.The Administrative Assistant is responsible for providing overall administrative assistance for the Director and operational duties for the Alumni Relations (AR) team that contributes to team success. It is the responsibility of the Assistant to work predominantly with the Director as a key contact for all internal and external...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada GFL Environmental Full time

    GFL Environmental is looking for an Administrative Assistant to join the team in Kitchener , ON . The Administrative Assistant will provide administrative support to the branch with regards to Company communications, report preparation, correspondence, and the maintenance and organization of files. Provide excellent customer service to internal and...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Conestoga College Full time

    Requisition DetailsJob Title:Administrative AssistantRequisition #:23-570Campus:KitchenerDepartment:School of BusinessPayband:EStarting Rate:$26.47Payband Range:$ $30.69Hours/Week:35Posting Date:Friday, April 14, 2023Closing Date:Sunday, April 23, 2023 at 11:59 PM ESTVacancy Type:Support Staff - Full-time Temporary Appendix D ContractSupport Staff Full-time...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada GFL Environmental Full time

    GFL Environmental is looking for an Administrative Assistant to join the team in Kitchener, ON.The Administrative Assistant will provide administrative support to the branch with regards to Company communications, report preparation, correspondence, and the maintenance and organization of files. Provide excellent customer service to internal and external...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Conestoga College Full time

    Requisition DetailsJob Title:Administrative AssistantRequisition #:23-519R1Campus:WaterlooDepartment:School of Hospitality & Culinary ArtsPayband:EStarting Rate:$26.47Payband Range:$ $30.69Hours/Week:37.5Posting Date:Tuesday, April 11, 2023Closing Date:Tuesday, April 18, 2023 at 11:59 PM ESTVacancy Type:Support Staff - Full-time Temporary Appendix D...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Conestoga College Full time

    Requisition DetailsJob Title:Administrative AssistantRequisition #:22-861Campus:WaterlooDepartment:School of Applied Computer Science & Information TechnologyPayband:EStarting Rate:$26.47Payband Range:$ $30.69Hours/Week:35Posting Date:Wednesday, January 4, 2023Closing Date:Monday, January 30, 2023 at 11:59 PM ESTVacancy Type:Support Staff - Full-timeSupport...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Canadian Water Conditioning Full time

    Administrative Assistant & ReceptionistWe're looking for an upbeat, positive, friendly individual to join our Water Treatment team as a part-time Administrative Assistant & Receptionist This is not your typical role - we serve our local customers to genuinely build relationships and deliver the outstanding customer service our customers have come to expect...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Larrek Investigations Full time

    We are currently seeking applicants for our in-office Administrative Assistant role, starting at $22.00/per hour.- Please note, this is a fully in-office position that is not compatible with remote working._WHY WORK WITH US? Competitive hourly wage Opportunities to gain valuable industry experience Health Benefits Pension Plan Inhouse opportunities to grow...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Farm Boy Inc. Full time

    Job DescriptionThe position is responsible for supporting the retail team by performing various administrative and clerical duties. The performance of the duties must ensure a quality service approach to all employees, customers and suppliers. All responsibilities must be performed in a manner consistent with the Farm Boy Way.Major...

  • Office Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada MarshallZehr Full time

    WATERLOO, ON, CANADA.FULL-TIME. AUGUST 15, 2023DescriptionOffice Administrative Assistant***Who is MarshallZehr?MarshallZehr Group Inc ("MZ") provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada's most trusted real estate capital partners....

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Premier Mortgages Full time

    A top producing mortgage brokerage based out of Waterloo is currently seeking a dynamic Office Administrator.Mortgage Office Administrator key responsibilities:The mortgage office Administrator will be responsible for assisting the Broker in the day to day running of the brokerage.Role Specific duties include, but are not limited to the following:Provide...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Larrek Investigations Full time

    We are currently seeking bilingual applicants for our in-office Administrative Assistant role_- Please note, this is a fully in-office position that is not compatible with remote working._WHY WORK WITH US? Competitive hourly wage Opportunities to gain valuable industry experience Health Benefits Pension Plan Inhouse opportunities to grow and advance The...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Larrek Investigations Full time

    We are currently seeking bilingual applicants for our in-office Administrative Assistant role_- Please note, this is a fully in-office position that is not compatible with remote working._WHY WORK WITH US? Competitive hourly wage Opportunities to gain valuable industry experience Health Benefits Pension Plan Inhouse opportunities to grow and advance The...

  • Student Administrative Assistant

    4 weeks ago

    Kitchener, Ontario, Canada Lutherwood Full time

    Salary: Job Band Student $16.552 Student Administrative Assistant-Internal and ExternalLUTHERWOOD IS DEDICATED TO SUPPORTING COMMUNITIES WHERE EVERYONE EXPERIENCES MENTAL WELLNESS, OPPORTUNITIES FOR EMPLOYMENT, A PLACE TO CALL HOME, AND A SENSE OF BELONGING.To better serve the diversity of our community, Lutherwood is committed to embedding anti-racist,...

  • Student Administrative Assistant

    2 months ago

    Kitchener, Ontario, Canada Lutherwood Full time

    Salary: Job Band Student $16.552 Student Administrative Assistant-Internal and ExternalLUTHERWOOD IS DEDICATED TO SUPPORTING COMMUNITIES WHERE EVERYONE EXPERIENCES MENTAL WELLNESS, OPPORTUNITIES FOR EMPLOYMENT, A PLACE TO CALL HOME, AND A SENSE OF BELONGING.To better serve the diversity of our community, Lutherwood is committed to embedding anti-racist,...

  • Administrative Assistant

    1 week ago

    Kitchener, Ontario, Canada Conestoga College Full time

    Requisition DetailsJob Title:Administrative AssistantRequisition #:23-409Campus:DoonDepartment:School of BusinessPayband:EStarting Rate:$26.47Payband Range:$ $30.69Hours/Week:35Posting Date:Wednesday, February 15, 2023Closing Date:Thursday, February 23, 2023 at 11:59 PM ESTVacancy Type:Support Staff - Full-timeFull-time Support Staff Replacement...