Administrative Assistant, Residence and Guest

1 week ago

Edmonton, Alberta, Canada MacEwan University Full time
ADMINISTRATIVE ASSISTANT, RESIDENCE AND GUEST SERVICES (INTERNAL APPLICANTS ONLY)

  • CAMPUS SERVICES
    Competition No.

CATEGORY

SALARY

CLOSING DATE

  • Full-Time Continuing (35 hours per week)
MSA Band C (Steps 1-8): $ $31.80 per hour
November 24, 2023About Us

  • MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
  • Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.
Opportunity


MacEwan University is seeking an Administrative Assistant for a full-time continuing opportunity with our Residence and Guest Services Department under Campus Services.

Reporting to the Senior Manager, Residence and Guest Services, you will provide comprehensive administrative and operational support to the Senior Manager, Residence and Guest Services and the broader Residence and Guest Services department.

This includes meeting and event coordination, maintaining effective administrative processes and practices, assisting with document preparation for various human resources processes, credit card reconciliation, maintaining and coordinating department assets, inventory management and records management.

You will also be responsible for coordinating the Residence building's mail/ parcel management system and assisting with other operational support functions.


Key responsibilities include:

  • Formatting, proofreading and editing documents to ensure completeness, accuracy, appropriateness and alignment with university and departmental policies, procedures and standards;
  • Creating and updating department forms and templates, including digitalizing documents to be stored and sent via StarRez;
  • Auditing agreements and forms in StarRez and ensuring these documents are compliant with the Residential Tenancies Act (RTA).;
  • Composing routine correspondence for the department (contracts, memos, letters, posters, eviction notices, etc.); and
  • Providing meeting support: schedules meetings, drafts agendas, coordinates meeting logistics, records and distributes minutes.

This opportunity is for internal applicants only.

SKILLS

You will have:

  • Excellent time management and organizational skills;
  • Ability to take initiative, work independently and manage multiple projects and/or priorities with mínimal supervision;
  • Strong proofreading/editing skills;
  • Ability to create professional reports and correspondence;
  • Effective problemsolving skills with keen attention to detail;
  • Strong verbal, written and interpersonal communication skills;
  • Ability to work with confidential information and to exercise judgment and discretion; and
  • Understanding of the Residential Tenancies Act (RTA).

QUALIFICATIONS

  • A postsecondary diploma in Office Administration or related field.
  • Minimum of three years of wellrounded administrative support experience, including meeting coordination, financial coordination, records management and communications support.
  • An equivalent combination of education and experience may be considered.
  • Experience working in a postsecondary environment and/or a student residence would be an asset.
  • Knowledge of StarRez is an asset.
  • Proficiency in Microsoft Office suite (including Word, Excel, Outlook, PowerPoint, Teams); Adobe Professional, and Sharepoint.

BENEFITS
When you become part of the MacEwan University team, you will enjoy a competitive salary.

Our total compensation package includes:

  • Competitive base pay
  • Generous vacation time
  • Secure pension plan
  • Flexible benefits package
  • Continuous learning culture
  • Opportunities for career growth

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