Administrative Assistant

1 week ago

Sudbury, Ontario, Canada Ombudsman Ontario Full time

Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions.

The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.

Are you a highly organized and enthusiastic team player looking to showcase your administrative and financial skills? If so, consider this opportunity to make your mark in the Ontario Public Service and provide financial and administrative support to the Financial Operations Branch, with the Ministry of Public and Business Service Delivery (MPBSD)

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.


Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.


We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

  • Provide administrative, financial and clerical support to the unit
  • Perform a variety of word processing and spreadsheet services
  • Coordinate telephone and accommodation tracking
  • Reconcile branch expenditures
  • Make arrangements for meetings, book meeting rooms and schedule appointments
  • Maintain a filing and records management system
  • Assist in the preparation of various human resources forms, documents and activities
How do I qualify?

Administrative and Financial skills:

You have**:

  • Knowledge of office administration policies, procedures and practices to provide administrative support services
  • Experience with scheduling appointments and meetings, responding to correspondences and maintain office supplies and services
  • You are able to develop and maintain electronic and manual filing and records management system.
  • You have experience working with financial procedures and processes to monitor expenditures and budget forecasts
  • You have proven financial skills to check invoices and review monthly expense claims

Communication and interpersonal skills:

  • You have proven written communication skills to prepare correspondence.
  • You have strong oral communication skills to respond to inquiries and liaise with other ministries.
  • You have strong customer service skills and the ability to deal with clients.
  • You understand confidentiality and what information to release.
  • You understand the need for tact and diplomacy in determining which issues may become contentious, and taking appropriate action.

Organizational Skills:

  • You have effective organizational skills to assess administrative requirements as well as determine and schedule priorities among conflicting demands.
  • You have the ability to make arrangements for travel, meetings and conferences.
  • You are able to work independently in a fast paced, high volume team environment with mínimal supervision.

Analytical and problem solving skills:

  • You have proven analytical and problem solving skills to analyze and interpret complex financial information and reports.
  • You are able to identify and resolve discrepancies relating to invoices and updating of financial reports, and ensure accuracy and completeness.
  • You have proven arithmetic skills to reconcile expenditures and travel claims.

  • Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada Palladino Honda Full time

    Palladino Honda is hiring a full time Administrative Assistant.What is it?Administrative Assistants are the first point of contact for customers coming in to our business and serves visitors by greeting, welcoming, and directing them appropriately. Experts in Customer Service, they are key in communicating to company personnel of visitor arrival. They manage...

  • Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada Burton Financial Solutions (Sun Life) Full time

    We are looking for an enthusiastic Administrative Assistant to join our team at Burton Financial. Reporting directly to Cummy Burton, the Assistant will coordinate and deliver exceptional administrative support to Me and my staff. A valued member of the team, the Assistant manages scheduling to maximize sales opportunities, and helps to create an efficient...

  • Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada TECHNOSUB Full time

    SHORT DESCRIPTIONThe Administrative Assistant works under the supervision of the Technosub Sales Manager. He or she is responsible for coordinating administrative activities related to branch sales and operations. He or she will perform administrative tasks, mainly related to invoicing, shipping and inter-branch inventory transfers. Works in close...

  • Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada Home & Community Support Innovation Centre Full time

    Administrative AssistantPermanent Full-Time37.5 hours per week$22.45/hrThe Home & Community Support Innovation Centre (the Innovation Centre) is currently seeking a self- motivated and enthusiastic individual to fill the position of Administrative Assistant.As a division of ICAN-Independence Centre and Network, the Innovation Centre is a strategic investment...

  • Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada Sudbury Real Estate Board Full time

    Duties & Tasks: Answering and directing incoming telephone calls. Input MLS data, changes, sales, and cancellations for all board load listings submitted, ensuring that the correct information is reported. Responsible for Interboard Listings, ensuring all related documentation is attached before input. Completing and communicating return notifications for...

  • Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada Northern Employment Solutions Inc Full time

    NES is seeking an Administrative Assistant to be the first point of contact for new employees, clients, and to support our recruitment team. We need someone with a team player attitude and great multitasking skills. If you're looking for a permanent full-time opportunity, this might be the perfect fit for you!Work Schedule: Monday to Friday from 8:00am to...

  • Administrative Assistant/technician

    1 week ago

    Sudbury, Ontario, Canada NEOMO Occupational Health Full time

    NEOMOOccupational HealthPosition:Occupational Health Administrative Assistant/TechnicianDepartment:Occupational HealthEmployment Status:Full-Time PermanentSalary:Starting at $22.00, TBD based on experienceLocation:Sudbury, ONClosing Date:Posted until filled.POSITION SCOPE:REQUIRED QUALIFICATIONS: Mandatory Requirements_ Graduate of a postsecondary...

  • Administrative Assistant/technician

    1 week ago

    Sudbury, Ontario, Canada NEOMO Occupational Health Full time

    NEOMOOccupational HealthPosition:Occupational Health Administrative Assistant/TechnicianDepartment:Occupational HealthEmployment Status:Full-Time PermanentSalary:Starting at $22.00, TBD based on experienceLocation:Sudbury, ONClosing Date:Posted until filled.POSITION SCOPE:REQUIRED QUALIFICATIONS: Mandatory Requirements_ Graduate of a postsecondary...

  • Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada Northern Employment Solutions Inc Full time

    NES is currently looking for an Administrative Assistant to join our team. This role will be our front-line contact with new employees, clients and be a support function to our recruitment team. We are looking for someone with a team-oriented mindset and the ability to multi-task. This is a permanent full-time opportunity. Work Schedule:Monday to Friday...

  • Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada Laurentian University Full time

    Skip to main content- Students:- Faculty & Staff:- Alumni:- Library:- Applicants:- Parents & CounselorsAre you ok?SearchDonateFrançaisAcademics»- Undergraduate Programs- Graduate Programs- Admissions- Fees & Financing- International- Laurentian Online- Important Dates- Courses- COVID-19Services»- Academic Support- Athletics- Campus Recreation-...

  • Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada Ministry of Public and Business Service Delivery Full time

    Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.Are you a highly...

  • Team Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada KPMG Full time

    Overview: At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.The opportunityThe Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by...

  • Administrative Assistant

    4 weeks ago

    Sudbury, Ontario, Canada Ombudsman Ontario Full time

    Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.Are you a highly...

  • Administrative Assistant

    2 months ago

    Sudbury, Ontario, Canada Ombudsman Ontario Full time

    Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.Are you a highly...

  • Program and Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada Community Builders Construction Full time

    Title: Program and Administrative AssistantReports to: Managing DirectorRate of Pay: $19.70/hourStart Date: As soon as possibleCompany OverviewCommunity Builders is Sudbury's leading Not-for-Profit Construction based Social Enterprise. We provide training, employment, and affordable housing to meet the growing needs of our community's most vulnerable and at...

  • Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada the Oystrick Team Full time

    Responsibilities:Provide administrative support to real estate agents by managing calendars, scheduling appointments, and organizing meetings.Assist with the preparation of marketing materials, listing presentations, and property listings.Coordinate the processing of real estate transactions, including managing paperwork, contracts, and disclosures.Maintain...

  • Administrative Assistant, School of Business Administration, Faculty of Management

    1 day ago

    Sudbury, Ontario, Canada Laurentian University Full time

    Required Position Full-Time Appointment Responsibilities This position will report directly to the Business Manager of the Faculty of Management. The Administrative Assistant will:Provide comprehensive support and administrative services to the Director and program coordinators of the School, as well as all academic, research and administrative staff and...

  • Administrative Assistant, School of Business

    1 week ago

    Sudbury, Ontario, Canada Laurentian University Full time

    Skip to main content- Students:- Faculty & Staff:- Alumni:- Library:- Parents & CounselorsAre you ok?SearchDonateFrançaisAcademics»- Undergraduate Programs- Graduate Programs- Admissions- Fees & Financing- International- Transcripts- Important Dates- Laurentian Online- Professional Development- CoursesServices»- Academic Support- Athletics- ...

  • Administrative Assistant Bilingual

    1 week ago

    Sudbury, Ontario, Canada Compass Full time

    _Compass is a non-profit agency. At Compass, we are a culture of caring, learning and purpose. We believe in investing in our people and providing our employees with many opportunities for growth, development and learning. We are working _together to create paths with children, youth and families to reach their full potential. _We believe in making a...

  • Scotiamcleod Administrative Assistant

    1 week ago

    Sudbury, Ontario, Canada Scotiabank Full time

    Requisition ID: 173391As a cornerstone business within Scotia Wealth Management, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets.When you join ScotiaMcLeod, you'll be...