Administrative Assistant
6 days ago
First Onsite is seeking to hire a
full-time Administrative Assistant to manage the life cycle of construction job files from initiation through to receipt of payment. Are you a get-it-done, can-do person? Are you so organized that you wish other people would let you organize their lives for them? If so, read on
A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT
As an Administrative Assistant, you are an organizational expert You manage multiple job files at one time from initiation through to receipt of payment.
You are responsible for the quality of each file in terms of accuracy and completeness combined with making sure that timelines are met.
Following our standard operating procedures, you complete data entry, tracking, and updates.If any filing issues occur, you report them to the management lead and assist in providing a plan of action.
On a daily basis, you collaborate with Project Managers (PM) and Construction Managers (CM) regarding projects requiring attention and/or approaching deadlines to ensure no slippage in project planning.
QUALIFICATIONS
- Intermediate computer skills including ClaimTrak, Word, Excel, Outlook, Xactimate, and XactAnalysis
- Ability to type at least 50 WPM
- Basic administrative/accounting math skills
ARE YOU READY TO JOIN OUR OFFICE TEAM?
We thank all applicants, however, only those selected for an interview will be contacted.
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