Administrative Assistant

3 days ago


Dartmouth, Canada David Aplin Recruiting Full time
To Apply for this Job Click Here

Our client is a dedicated wildlife rehabilitation and conservation charity based in Seaforth, Nova Scotia who rescues and rehabilitates injured and orphaned wildlife while promoting environmental stewardship through education and community engagement.

They are seeking a full-time Administrative Assistant to provide essential support to the founder and the operations of the registered charity. This role offers a hybrid work model, combining remote and on-site responsibilities.

Key Responsibilities:

  • Email Management:Organize and respond to emails on behalf of Hope the founder ensuring prompt and professional communication
  • Grant Writing:Assist in researching, preparing, and submitting grant proposals to secure funding for wildlife rehabilitation and conservation projects
  • Financial Administration:Manage petty cash, accounts payable, and reconcile expenses using Sage accounting software or similar platforms
  • Maintenance Coordination:Track and oversee general maintenance tasks, trades, permits, and grants related to facility upkeep and improvements
  • HR Support:Handle minor HR issues, including maintaining employee records and assisting with onboarding processes
  • Technical Support:Troubleshoot minor issues with computers, printers, and other office equipment; coordinate with IT support as needed
  • Documentation and Reporting:Maintain organized filing systems for documentation and prepare reports as required.
  • Communication:Draft and proofread correspondence, reports, and other written materials with clarity and accuracy
  • Administrative Support:Provide general administrative assistance, including scheduling meetings, managing calendars, and preparing meeting materials

Qualifications:

  • Proven experience as an administrative assistant or in a similar role, preferably in a nonprofit or environmental organization
  • Proficiency in Sage accounting software or similar financial management tools
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines
  • Excellent written and verbal communication skills; ability to interact professionally with stakeholders
  • Familiarity with basic technical troubleshooting and IT support
  • Ability to work independently, take initiative, and solve problems proactively
  • High school diploma or equivalent; additional certifications or courses in Office Administration are advantageous

If you are enthusiastic about wildlife conservation and possess the necessary skills and qualifications for this role, please submit your resume and a cover letter outlining your interest in this opportunity.

Aplin is an award-winning employment agency dedicated to connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and there are no fees to apply for our jobs or to engage with our recruiters in finding a new career. Companies hire us to help them expand and diversify their teams. All applicants must be legally entitled to work in Canada, which includes having the appropriate documentation, such as a work permit.

To Apply for this Job Click Here #J-18808-Ljbffr

  • Dartmouth, Canada Rideout Tool & Machine Inc. Full time

    **Administrative Assistant Job Description** Responsibilities for Administrative Assistant - Organize and maintain files - Screen phone calls, redirect calls, and take messages - Maintain and order office supplies - Assist with basic data entry and record keeping Qualifications for Administrative Assistant - High school diploma or GED with Secondary...


  • Dartmouth, Canada Halifax Regional Arts Full time

    Details: Wednesday at Oxford School Site. Thursday will be at the Halifax Central Junior High Site. The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 11,000 full-time, part-time and casual employees. Serving more than 58,000 students in 137 schools, our geographic region spans a 350 km...


  • Dartmouth, Canada Elizabeth Sutherland Full time

    Details: The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 11,000 full-time, part-time and casual employees. Serving more than 58,000 students in 137 schools, our geographic region spans a 350 km radius. Add yourself to a world of learning today HRCE offers: Attractive schedules offering...


  • Dartmouth, Canada Thales Canada Inc., Defence and Security Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...


  • Dartmouth, Canada Ritchie's Flooring Full time

    **Job Summary**: Ritchies Flooring is a well-established flooring store specializing in providing high-quality flooring products and exceptional customer service. We are currently seeking a friendly, organized, and detail oriented individual to join our team. As an Administrative Assistant, you will play a crucial role in providing administrative support to...


  • Dartmouth, Canada Ritchie's Flooring Full time

    **Job Summary**: Ritchies Flooring is a well-established flooring store specializing in providing high-quality flooring products and exceptional customer service. We are currently seeking a friendly, organized, and detail oriented individual to join our team. As an Administrative Assistant, you will play a crucial role in providing administrative support to...


  • Dartmouth, Canada Ultra Electronics Full time

    The Administrative Assistant will provide a wide range of administrative services to the business reporting to the VP/GM, while supporting the Maritime Canada Senior Leadership Team, and working in collaboration with the Administrative Services Manager and providing Receptionist coverage as required. - Front desk responsibilities & day-to-day tasks...


  • Dartmouth, Canada First Onsite Full time

    First Onsite is seeking to hire a full-time Administrative Assistant to manage the life cycle of construction job files from initiation through to receipt of payment. Are you a get-it-done, can-do person? Are you so organized that you wish other people would let you organize their lives for them? If so, read onA DAY IN THE LIFE OF AN ADMINISTRATIVE...


  • Dartmouth, Canada CJ Limited Full time

    The Head Office for **Charm Diamond Centres **(CJ Limited) is looking for an organized and detail-oriented individual to join our team as a full-time **Administrative** Detail Assistant **at our location in Dartmouth, NS. In business since 1972, and operating over 80 stores across the country, CJ Limited is the largest independently owned Canadian Jewellery...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    ​Req ID: 179377 Company: Nova Scotia Health Location: Provincial Zone, Flexible Within The Province Department: PH SSP/SPP Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 9-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    ​Req ID: 179377 Company: Nova Scotia Health Location: Provincial Zone, Flexible Within The Province Department: PH SSP/SPP Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 9-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...


  • Dartmouth, Canada Southland Transportation Full time

    **Administrative Assistant** SOUTHLAND Transportation is currently seeking an Administrative Assistant to join our team. This is an exciting opportunity to be a part of a growing company that offers competitive wages, professional growth and work-life balance. This is a full-time position to be filled immediately. **Duties and Responsibilities**: -...


  • Dartmouth, Canada Medavie Blue Cross Full time

    For over 75 years, Medavie Blue Cross has been a leading health and wellness partner for individuals, employers and governments across Canada. As a not-for-profit organization, we proudly invest in communities to help address some of Canada’s most pressing health care challenges. We are one of Canada's Most Admired Corporate Cultures, one of Canada’s Top...


  • Dartmouth, Canada Parts for Trucks Full time

    Parts for Trucks has been an industry leader providing parts and service to the heavy-duty trucking industry for over 100 years. Operating 30 sales/warehouse outlets and 15 service facilities from coast to coast, Parts for Trucks offers a complete range of products and services for all makes of trucks and trailers.We are currently seeking a detail-oriented...


  • Dartmouth, Canada Parts for Trucks Full time

    Parts for Trucks has been an industry leader providing parts and service to the heavy-duty trucking industry for over 100 years. Operating 30 sales/warehouse outlets and 15 service facilities from coast to coast, Parts for Trucks offers a complete range of products and services for all makes of trucks and trailers.We are currently seeking a detail-oriented...


  • Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...


  • Dartmouth, Canada HFX Steel Framing Solutions Full time

    **Administrative Assistant** **About us** HFX Steel Framing Solutions is locally owned and operated light gauge steel manufacturer based in Dartmouth, Nova Scotia. We manufacture and assemble light gauge steel (LGS) structures in our facility (prefab) for residential and commercial buildings in the province. We offer a comprehensive service where we are...


  • Dartmouth, Canada Fathom Studio Full time

    As the organization’s first point of contact, the Administrative Assistant will be our customer service expert while managing all related administrative duties for the management team, and playing a key support role to every aspect of our professional service firm. The Administrative Assistant must excel at executing many tasks at once with ease and...


  • Dartmouth, Canada Ultra Electronics Full time

    Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised...


  • Dartmouth, Canada CJ Limited Full time

    The Head Office for Charm Diamond Centres (CJ Limited) is looking for an organized and detail-oriented individual to join our team as a full-time Administrative Detail Assistant **at our location in Dartmouth, NS.In business since 1972, and operating over 80 stores across the country, CJ Limited is the largest independently owned Canadian Jewellery Company...