Office Assistant

2 weeks ago

Fredericton, Canada Liberty Lane Inc. Full time

OFFICE ASSISTANT

REQUIREMENTS OF THE POSITION:

The Office Assistant is charged with providing administrative and other support to ensure efficient office operations.

DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

  • Payroll submission
  • Invoicing
  • Recruitment of staff, students, and volunteers
  • Completing background checks and onboarding paperwork for new employees, students, and volunteers as appropriate.
  • Student Funding Applications and submission of supporting documentation.
  • Managing physical donations and scheduling/supervision of volunteers.
  • Scheduling & supervising contractors for repairs and maintenance.
  • Coordinating logistics for meetings, including room set up, catering, and taking minutes
  • Ordering office, janitorial and other supplies/equipment as required.
  • Organizing donations
  • Updating of various databases/spreadsheets as applicable
  • Printing monthly income reports and invoices for bookkeeper
  • Filing and shredding of confidential information as required
  • Answering phones, emails, and other digital enquiries, directing them, and taking messages appropriately.
  • Assisting with marketing and raising awareness through updates to Liberty Lane website (using Weebly), social media outlets and creation of promotional materials
  • Participating in Event planning, coordination, and delivery.
  • Assisting with Donor Management as required.
  • Assisting Executive Director with other duties as required.

The Office Assistant will be responsible to and report to the Executive Director.

QUALIFICATIONS:

Education

Post secondary education of 2-year Business Administration Diploma or equivalent

Experience

  • 2-years experience in a relevant professional role with demonstrated proficiency.
  • Proficiency in computer applications including Microsoft 365 products, Zoom, and other basic software and programs
  • Proficiency in navigating Social Media platforms, i.e., Facebook, Instagram, Twitter, You Tube, etc.
  • Experience editing/using Weebly considered an asset.
  • Experience in writing funding and grant proposals considered an asset.

OTHER:

  • Works with very sensitive information, maintains confidentiality and security and ensures compliance with policies and regulations.
  • Strong organizational skills. Can set priorities, develop a work schedule, monitor progress
  • Can multi-task with exceptional attention to detail
  • Can work independently and as part of a team.
  • Presents a positive and professional image for the organization.
  • Excellent people skills/welcoming demeanour
  • Exceptional verbal, written and electronic communication skills
  • Knowledge of violence prevention field, interventions, and issues around domestic abuse considered an asset.
  • Due to the nature of our work, empathy, trauma informed practice and conflict resolution skills considered an asset.
  • Bilingual (English/French/other) considered an asset.

Background checks required:

Criminal Record & Vulnerable Sector Background Check from Police.

Prior Contact Check from Social Development

Additional:

Excellent References required.

Application details: Only applications with a cover letter and resume will be considered.

Application deadline: Sunday 23rd June 2024

Compensation to be discussed at Interview.

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