Administrative Assistant 3

Found in: beBee S CA - 2 weeks ago

Winnipeg, Canada Pan Am Clinic Full time

Requisition ID: 357254

Position Number: 20064799

Posting End Date: Open until filled

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Genetics Program HSC

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 04/26/2024

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the Manager Health Services for the Genetics & Metabolism Program, the incumbent is responsible for the direct administrative and secretarial support to the Manager Health Services in addition to coordinating effective, efficient management of the offices, providing administrative, secretarial as needed well as coordinating effective and efficient provision of secretarial support.

Duties include: the ongoing monitoring and processing of capital and operating expenditures in the Department; assisting the Manager Health Services in dealing with confidential information and tasks (i.e. salaries, grievances, performance conversations); coordinating meetings, attending and recording minutes; composing/typing correspondence, completing special projects, memoranda and reports, and confidential financial documents; performing miscellaneous administrative and secretarial duties; preparing materials for meetings; coordinating conferences/workshops; and the supervision and monitoring of the workload and performance of the office support staff. When required, performs other secretarial and reception tasks.

Experience
  • 3-5 years previous experience in a senior secretarial position requiring considerable communication with staff at all levels in the organization.
Education (Degree/Diploma/Certificate)
  • Complete high school education, Manitoba standards, required.
  • Successful completion of a recognized secretarial training program or equivalent related experience required.
  • Certificate courses in supervision/administration/management preferred.

SPECIAL TRAINING:

  • Typing 60 wpm.
  • Demonstrated proficiency in the use of Windows and Microsoft Office including Word, Outlook, Excel, Access, Publisher and PowerPoint required.
  • Medical Terminology required.
  • Proficiency in Accuro, EPR, and SAP preferred.
Certification/Licensure/Registration

Not applicable

Qualifications and Skills
  • Familiarity with the Health Sciences Centre internal structure, corporate policies and procedures, and physical layout preferred.
  • Must have excellent English communication (written and verbal) and interpersonal skills.
  • The incumbent must be able to communicate with all levels of hospital personnel including, Directors, Manager and front-line staff of all classifications.
  • Must have decision making ability, good judgment, initiative, diplomacy, and the ability to coordinate workflow and develop efficiencies.
  • Major issues would be referred to the Manager Health Services.
  • Must be able to function with limited guidance, supervision and monitoring.
Physical Requirements
  • Frequent interruptions, noise and frequent review/revision of workload priorities.
  • Fast-paced, high stress environment with a heavy workload.
  • Contact with staff, patients and public.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

  • Administrative Assistant 3

    7 days ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**:358082 **Position Number**:20009224 **Posting End Date**:May 1, 2024 **City**:Winnipeg **Employer**: Shared Health **Site**:Health Sciences Centre **Department / Unit**:Occupational Therapy Core **Job Stream**:Non-Clinical **Union**:Non Union **Anticipated Start Date - End Date**:05/13/2024** - **07/30/2024 **Reason for...

  • Administrative Assistant 3

    Found in: Talent CA C2 - 1 day ago

    Winnipeg, Canada Health Sciences Centre Full time

    Position Overview Under the general direction of the Manager of Patient Care, Occupational Therapy and Therapeutic Recreation, the incumbent is responsible for the direct administrative and secretarial support to the Manager of Patient Care in addition to coordinating effective, efficient management of the offices, providing administrative, secretarial...

  • Administrative Assistant 3

    Found in: beBee jobs CA - 24 hours ago

    Winnipeg, Manitoba, Canada Pan Am Clinic Full time

    Requisition ID: Position Number: Posting End Date: Open until filledCity: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: Genetics Program HSC Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: 04/26/2024 FTE: 1.00 Anticipated Shift: Days Work Arrangement: In PersonDaily Hours Worked: 7.50Annual Base Hours:...

  • Administrative Assistant 3

    Found in: Talent CA C2 - 1 week ago

    Winnipeg, Canada Winnipeg Regional Health Authority Full time

    Requisition ID: 358082 Position Number: 20009224 Posting End Date: May 1, 2024 City: Winnipeg Employer: Shared Health  Site:  Health Sciences Centre Department / Unit: Occupational Therapy Core Job Stream: Non-Clinical Union: Non Union  Anticipated Start Date - End Date: 05/13/2024  - 07/30/2024 Reason...

  • Administrative Assistant 3

    Found in: Talent CA C2 - 1 week ago

    Winnipeg, Canada Health Sciences Centre Full time

    Position Overview Under the general direction of the Manager Health Services for the Genetics & Metabolism Program, the incumbent is responsible for the direct administrative and secretarial support to the Manager Health Services in addition to coordinating effective, efficient management of the offices, providing administrative, secretarial as needed...

  • Administrative Assistant 3

    Found in: beBee S CA - 17 hours ago

    Winnipeg, Canada Pan Am Clinic Full time

    Requisition ID: 357254 Position Number: 20064799 Posting End Date: Open until filled City: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: Genetics Program HSC Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: 04/26/2024 FTE: 1.00 Anticipated Shift: Days Work Arrangement: In...

  • Administrative Assistant 3

    Found in: Talent CA C2 - 2 weeks ago

    Winnipeg, Canada Winnipeg Regional Health Authority Full time

    Requisition ID: 357254 Position Number: 20064799 Posting End Date: Open until filled City: Winnipeg Employer: Shared Health  Site:  Health Sciences Centre Department / Unit: Genetics Program HSC Job Stream: Non-Clinical Union: Non Union  Anticipated Start Date: 04/26/2024 FTE: 1.00 Anticipated Shift: ...

  • Administrative Assistant 3

    1 day ago

    Winnipeg, Canada Deer Lodge Centre Full time

    **Requisition ID**: 341828 **Position Number**: 20054364 **Posting End Date**: August 1, 2023 **City**: Winnipeg **Site**: Deer Lodge Centre **Work Location**: Deer Lodge Centre **Department / Unit**: Administration **Job Stream**: Non-Clinical **Union**: Exempt-OT **Anticipated Start Date - End Date**: 08/08/2023 - Indefinite **Reason for...

  • Administrative Assistant

    7 days ago

    Winnipeg, Canada Community Education Development Association Full time

    **JOB POSTING** **Administrative Assistant / Payroll** **Rate: Starting at $17.46/hr Full Time - Permanent** **Hours: 35hr/wk** **Shift: Mon-Fri 9am-5pm** **Reporting to the Co-Director of Operations, the Administrative Assistant/Payroll provides general administrative support to the Pathways to Education program team. The work involves a high degree of...

  • Administrative Secretary 3

    5 days ago

    Winnipeg, Canada WRHA Community Health Services Full time

    **Requisition ID**: 337895 **Position Number**: 20000343 **Posting End Date**: June 02, 2023 **City**: Winnipeg **Site**: WRHA Community Health Services **Work Location**: 3-1050 Leila Ave **Department / Unit**: Facility & Supp Serv-Seven Oaks/Inkster **Job Stream**: Non-Clinical **Union**: CUPE-FS-WCEOApr **Anticipated Start Date**:...

  • Administrative Assistant

    4 days ago

    Winnipeg, Canada Roots Youth Care Full time

    We are seeking an adaptive, organized, proactive, multitasking professional with a commitment to enhance the quality of services and join our dynamic organization. Roots Youth Care Inc. operates licensed group care facilities that provide secure housing and a variety of youth support services to 11 to 18-year-old at-risk young men and boys. Our purpose at...

  • Administrative Assistant

    2 days ago

    Winnipeg, Canada Roots Youth Care Full time

    We are seeking an adaptive, organized, proactive, multitasking professional with a commitment to enhance the quality of services and join our dynamic organization. Roots Youth Care Inc. operates licensed group care facilities that provide secure housing and a variety of youth support services to 11 to 18-year-old at-risk young men and boys. Our purpose at...

  • Administrative Assistant

    1 hour ago

    Winnipeg, Canada Ducks Unlimited Canada Full time

    **The Opportunity** Native Plant Solutions (NPS), a consulting branch of Ducks Unlimited Canada, is looking for a dynamic Administrative Assistant to join our team. This position will be 3 days/week (21 hours). In this position you will perform day-to-day administrative and financial duties that will support the Native Plant Solutions Team....

  • Administrative Assistant

    1 day ago

    Winnipeg, Canada Manitoba Metis Federation Full time

    **MANITOBA MÉTIS FEDERATION** **ADMINISTRATIVE ASSISTANT** **March 8, 2023** **Posting #22-00-016** The Manitoba Métis Federation (MMF) is the National Government of the Red River Métis - also known as the Manitoba Métis. The Red River Métis are Canada’s Negotiating Partners in Confederation and the Founders of the Province of Manitoba. The MMF...

  • Administrative Assistant

    1 day ago

    Winnipeg, Canada Fountain Tire Full time

    Overview: Fountain Tire is looking for an **Administrative Assistant** to support the business operations at our **Winnipeg Retread Plant.** This is a Monday-Friday position with normal business hours in a **manufacturing environment.** The Administrative Assistant will be expected to: - Deliver excellent customer service in person and by phone -...

  • Administrative Assistant

    1 week ago

    Winnipeg, Canada Fountain Tire Full time

    Overview: Fountain Tire is looking for an **Administrative Assistant** to support the business operations at our **Winnipeg Retread Plant.** This is a Monday-Friday position with normal business hours in a **manufacturing environment.** The Administrative Assistant will be expected to: - Deliver excellent customer service in person and by phone -...

  • Administrative Assistant/business Support Assistant

    2 hours ago

    Winnipeg, Canada Winnipeg Construction Association Full time

    Winnipeg Construction Association **Job Opportunity: Administrative Assistant** Working within a small team and delivering critical information services to large segment of the construction industry in Manitoba, the **Administrative Assistant’s** role is multi-faceted and involves project research, relationship development, and online project entry in our...

  • Administrative Assistant

    2 days ago

    Winnipeg, Canada Manitoba Government Full time

    **Administrative Assistant**: AY3 Administrative Secretary 3 Regular/full-time Department of Mental Health and Community Wellness Licensing and Compliance Winnipeg MB Advertisement Number: 41154 Salary(s): AY3 $43,462.00 - $49,704.00 per year Closing Date: July 6, 2023 The Manitoba government recognizes the importance of building an exemplary public...

  • Administrative Assistant

    3 days ago

    Winnipeg, Canada WSP Full time

    In this position, you will be required to interact closely with Managers, Project Managers and Engineers, project staff, and other administrative assistants to ensure tight deadlines are met. **Responsibilities** - Handle a wide range of duties, tasks and requests as well as anticipate needs or issues. - Edit, format and distribute reports, specifications,...

  • Administrative Assistant

    7 days ago

    Winnipeg, Canada F. H. Black & Company CPA Inc. Full time

    **Administrative Assistant** We are seeking an energetic professional with a strong work ethic to join our team! This position provides complex and confidential administrative support to the entire firm. The Administrative Assistant will report to the Director of Public Practice. **Duties and Responsibilities** - Financial statement printing and file...