Office Services Clerk
5 days ago
Our Calgary office has an immediate opening for an Office Services Clerk (this is a 6-month temporary position).
As a member of the Office Services department, you will provide operations functions in areas within a law office environment. The Office Services Clerk plays an essential role in assisting all members of the firm in their day-to-day work.
Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
Duties + Responsibilities- Run high volume copy machines and perform binding and finishing work.
- Handle highly sensitive and confidential documents that may be time sensitive.
- Provide utmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment.
- Provide back-up for reception duties.
- Ensure copiers are working properly, checking for quality via daily inspections. Clears paper jams and inform technicians of specific problems.
- Distributes mail and deliveries to designated drop-off points.
- Ensures upkeep of copier areas by keeping them neat and well stocked.
- Performs duties related to the shipping and/or receiving of materials.
- Performs duties of scanning, file conversion, and file naming.
- Responsible for interacting and providing professional level support to users at various levels, including legal assistants, paralegals, managers, associates, and partners.
- Maintain and order office supplies as needed and stock supply rooms.
- Hospitality duties: ordering/setting up lunches, ensuring boardrooms are well-stocked.
- Reconciling invoices with food deliveries.
- Preparing, cleaning, and sanitizing of boardrooms/offices.
- Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure.
- 1+ years' experience working in a law firm or similar professional setting preferred.
- Microsoft Office skills (picks up program navigation easily).
- Strong attention to detail.
- Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills.
- Normal week-day office hours (35)
- Must have the ability to work in a fast-paced work environment.
- Temporary 6 month position
Qualified candidates are invited to submit a resume to: careers@fieldlaw.com
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