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Administrative Support Clerk

2 months ago

Quesnel, Canada College of New Caledonia (CNC) Full time
Posting Details Position Information

Job Title Administrative Support Clerk EXISTING CNC CUPE Employees:

For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article 9.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions.

Employment Status Part Time Employment Type Fixed Term Job Summary Under the direction of the Regional Principal and Operations Manager, this position is responsible for supporting, implementing and reporting on a variety of administrative positions in support of academic/educational operations. This position serves a number of areas on this campus with duties specific to each location. Specific Duties • Assist with, accept, and process the registration and withdrawal of students in CNC courses;
• Assist students with filling out applications for sponsorship and/or financial aid applications, and refer questions as appropriate and follow-up as required;
• Schedule and arrange appointments with counselor, academic advisor, and other CNC support service staff, following up as required;
• Liaise with the Office of the Registrar (OReg) for all registration and enrolment procedures regarding student information and status and meet processing requirements and deadlines;
• Process all student purchases: tuition, textbooks, refunds, etc., following established procedures;
• When required, administer admissions testing and internal and external assessments;
• Produce participation certificates and forms for students;
• Shipping and receiving of supplies, equipment, textbooks, intercampus shipments and courier deliveries;
• Collect and receipt payments;
• Assist with work and duties for the accounts payable at the campus including filing of documentation; petty cash disbursements, bank deposits, and invoicing; ensuring tasks are completed following existing college procedures and guidelines;
• Assist with monthly procurement purchase card processes, including tracking approved purchase card transactions are completed;
• Assist with contracts, purchase orders, agreements, and entering requisitions in colleague, ensuring accuracy for budget codes, appropriate signatures, and include necessary documents;
• Assist with the maintenance of necessary financial tracking and record keeping for college and external contracts (as per funder and college requirements);
• Provide office/clerical support including, but not limited to: reception; typing correspondence; general program support; maintaining student databases; room bookings, filing and records maintenance; maintaining equipment, resource and classroom supply inventory;
• Contact prospective and past students to promote opportunities;
• Communicate timely and effective information regarding CNC programs, courses, and services;
• Maintain awareness and current information regarding all CNC programs and services;
• Facilitate access to CNC support services that promote student/client success;
• Facilitate access other student services that meet client and institution needs;
• Prepare class lists for courses, as required.
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
• You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
• Other related duties as assigned.

Skills & Qualifications • High School completion or equivalent plus additional advanced courses in office or business administration;
• 2 years or more of current and related work experience;
• Ability to set priorities and organize own workload, flexible to changing priorities;
• Typing at 40 wpm minimum, with 90% accuracy;
• Familiarity with basic office machines;
• Good communication skills;
• Data entry/computer skills experience;
• Ability to maintain confidentiality. Band E Grade NA Salary 31.43 per hour Location Quesnel CNC Campus Quesnel Province BC Country Canada Department Academic Posting Detail Information

Posting Number 24-135SQ Employee Group Operational Desired Start Date 10/01/2024 Position end date (if temporary or seasonal) 03/31/2025 Additional Appointment Details Number of Hours per week 0-35 Posting Competition Status Accepting Applications Number of Positions to fill 1 Open Date 09/06/2024 Screening/Close Date 09/13/2024 Remain Open Until Filled Yes Special Instruction/Details to Applicant Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you legally able to work in Canada?
    • Yes
    • No
  2. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Post-Secondary Diploma
    • Associates Degree
    • Bachelors Degree
    • Red Seal Certification
    • Masters Degree
    • Doctorate
    • Other - Please list in resume
Documents Needed To Apply Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Credentials
  2. Other
  3. Optional Credentials 1