Branch Director`s Administrative Assistant

3 weeks ago

Sault Ste Marie, Canada Ombudsman Ontario Full time
Are you an eager administrative professional looking for an opportunity to elevate your career?

What we offer:
• training, job shadowing and coaching to ensure you will be successful in the role
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services

Positions available:

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?• provide advice and administrative support services to the Director, managers, branch staff and more broadly across the division
• maintain the Director's schedule and coordinate meeting materials receive and respond to inquiries and requests
• perform finance and accounting duties including reconciling and preparing monthly budget and monthly variance reports
• provide liaison with other executive offices within the ministry
• perform records management functions including creating and maintaining files and maintaining an organizational bring forward system
• identify and resolve a wide range of administrative matters

How do I qualify?Administrative knowledge and experience:You have:
• experience and knowledge of office administrative practices, policies and procedures
• ability to provide Director-level administrative support in order to assist in the overall efficient operation of the branch.
• knowledge of purchasing, finance and accounting to perform a variety of duties (e.g. reconcile expense claims)
• knowledge of human resources policies and practices in order to liaise effectively with issues in the branch, assist in recruitment processes and other administrative support

Communication and interpersonal skills:You can:
• provide information and advice related to administration to staff and clients
• work effectively with internal and external stakeholders at all levels
• prepare meeting minutes, documents, correspondence, reports and develop and proofread materials

Organizational, prioritizing, and coordinating skills:You can:
• establish and maintain records and filing systems in accordance with OPS records management policies, procedures, and retention schedules
• balance multiple, competing and time-sensitive demands while meeting deadlines
• coordinate travel and meeting arrangements for management

Judgement and problem-solving skills:You have:
• analytical and problem-solving skills to identify administrative issues and provide feedback/recommendations to resolve issues quickly
• judgment and tact to interact harmoniously with staff and handle confidential material
• ability to make decisions concerning the release of information when responding to information requests, inquiries

Computer skills:You are:
• proficient with computer software applications including word processing, spreadsheets, and email
• proficient using a wide range of general office equipment and can troubleshoot and resolve problems effectively

  • Branch Director`s Administrative Assistant

    3 weeks ago

    Sault Ste. Marie, Ontario, Canada Ombudsman Ontario Full time

    Are you an eager administrative professional looking for an opportunity to elevate your career?What we offer: training, job shadowing and coaching to ensure you will be successful in the role group health, dental, life and disability benefits a range of vacation and leave options an Employee and Family Assistance Program, which provides confidential...

  • Associate Branch Director

    3 months ago

    SAULT STE. MARIE, Canada Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the Opportunity?With C$400 billion in assets under administration, RBC Dominion Securities is Canadian’s leading in wealth management firm. While investment management is the core offering, our 1,800 investment professionals also provide a full scope of wealth planning services, to help our clients preserve, grow and...

  • Associate Branch Director

    3 weeks ago

    Sault Ste. Marie, Canada RBC Full time

    Job SummaryJob DescriptionWhat is the Opportunity?With C$400 billion in assets under administration, RBC Dominion Securities is Canada's leading wealth management firm. While investment management is the core offering, our 1,800 investment professionals also provide a full scope of wealth planning services to help our clients preserve, grow, and transfer...

  • Associate Branch Director

    3 weeks ago

    Sault Ste. Marie, Canada RBC Full time

    Job SummaryJob DescriptionWhat is the Opportunity?With C$400 billion in assets under administration, RBC Dominion Securities is Canada's leading wealth management firm. While investment management is the core offering, our 1,800 investment professionals also provide a full scope of wealth planning services to help our clients preserve, grow, and transfer...

  • Associate Branch Director

    3 months ago

    Sault Ste. Marie, Canada Royal Bank of Canada> Full time

    Job SummaryJob DescriptionWhat is the Opportunity?With C$400 billion in assets under administration, RBC Dominion Securities is Canadian’s leading in wealth management firm. While investment management is the core offering, our 1,800 investment professionals also provide a full scope of wealth planning services, to help our clients preserve, grow and...

  • Associate Branch Director

    10 hours ago

    Sault Ste. Marie, Ontario, Canada Royal Bank of Canada Full time

    Job SummaryThis is a senior leadership position within the Royal Bank of Canada's wealth management division. The Associate Branch Director will work closely with the Branch Director to oversee all aspects of the branch, including sales management, human resource management, operations control, and supervision of compliance.Key ResponsibilitiesOversee...

  • Associate Branch Director

    14 hours ago

    Sault Ste. Marie, Ontario, Canada Royal Bank of Canada Full time

    Job SummaryThis is a senior leadership position within the Royal Bank of Canada's wealth management division. The Associate Branch Director will work closely with the Branch Director to oversee all aspects of the branch, including sales management, human resource management, operations control, and supervision of compliance.Key ResponsibilitiesOversee...

  • Branch Manager

    5 days ago

    Sault Ste. Marie, Canada Bayshore HealthCare Full time

    The Branch Manager will be responsible for oversight of day-to-day branch operations within a specified geography. The Branch Manager will ensure that recruitment and service delivery exceed expectations on a consistent basis. Key requirements for this role include prior experience with managing teams, providing service delivery, recruitment, collaboration...

  • Branch Manager

    5 days ago

    Sault Ste. Marie, Canada Bayshore HealthCare Full time

    The Branch Manager will be responsible for oversight of day-to-day branch operations within a specified geography. The Branch Manager will ensure that recruitment and service delivery exceed expectations on a consistent basis. Key requirements for this role include prior experience with managing teams, providing service delivery, recruitment, collaboration...

  • Administrative and Marketing Assistant

    3 months ago

    Sault Ste. Marie, Canada Women In Crisis (Algoma) Inc. Full time

    **WOMEN IN CRISIS (ALGOMA) INC.** **Administrative and Marketing Assistant - Full Time** **Major Objective**: To provide clerical, reception and administrative support for the Shelter Directors. To oversee, create and implement all designs and promotional materials. Oversee the agency’s social media presence, maintain the website and organize ways to...

  • Apprentice Branch Manager

    3 days ago

    Sault Ste. Marie, Canada Bayshore HealthCare Full time

    The Branch Manager will be responsible for oversight of day-to-day branch operations within a specified geography. The Branch Manager will ensure that recruitment and service delivery exceed expectations on a consistent basis. Key requirements for this role include prior experience with managing teams, providing service delivery, recruitment, collaboration...

  • Administrative Assistant

    9 hours ago

    Sault Ste. Marie, Ontario, Canada Ombudsman Ontario Full time

    Job Title: Administrative Assistant Join our team at the Regional Economic Development Branch at the Ministry of Northern Development as an organized and enthusiastic individual with strong administration skills. We are looking for someone who is passionate about contributing to a dynamic and innovative work environment. Our Commitment to Diversity,...

  • Branch Manager

    3 weeks ago

    Sault Ste. Marie, Canada Marcone HVAC Full time

    Job DescriptionTML Supply is a wholesale distributor of HVAC/R products, parts and supplies with locations throughout Ontario. If you are looking for a challenging career focused on customer satisfaction and to be part of a supportive environment, we have the perfect opportunity for you.Permanent, full time. Benefits: Health, Dental, Life Insurance....

  • Branch Manager

    3 weeks ago

    Sault Ste. Marie, Canada Marcone Supply Full time

    Job DescriptionTML Supply is a wholesale distributor of HVAC/R products, parts and supplies with locations throughout Ontario. If you are looking for a challenging career focused on customer satisfaction and to be part of a supportive environment, we have the perfect opportunity for you.Permanent, full time. Benefits: Health, Dental, Life Insurance....

  • Branch Manager

    3 weeks ago

    Sault Ste. Marie, Canada Marcone HVAC Full time

    Job DescriptionTML Supply is a wholesale distributor of HVAC/R products, parts and supplies with locations throughout Ontario. If you are looking for a challenging career focused on customer satisfaction and to be part of a supportive environment, we have the perfect opportunity for you.Permanent, full time. Benefits: Health, Dental, Life Insurance....

  • Branch Manager

    3 weeks ago

    Sault Ste. Marie, Canada Marcone Supply Full time

    Job DescriptionTML Supply is a wholesale distributor of HVAC/R products, parts and supplies with locations throughout Ontario. If you are looking for a challenging career focused on customer satisfaction and to be part of a supportive environment, we have the perfect opportunity for you.Permanent, full time. Benefits: Health, Dental, Life Insurance....

  • Branch Manager

    5 days ago

    Sault Ste. Marie, Canada Marcone HVAC Full time

    Job description TML Supply is a wholesale distributor of HVAC/R products, parts and supplies with locations throughout Ontario. If you are looking for a challenging career focused on customer satisfaction and to be part of a supportive environment, we have the perfect opportunity for you. Permanent, full time. Benefits: Health, Dental, Life Insurance....

  • Branch Manager

    6 days ago

    Sault Ste. Marie, Canada Marcone HVAC Full time

    Job description TML Supply is a wholesale distributor of HVAC/R products, parts and supplies with locations throughout Ontario. If you are looking for a challenging career focused on customer satisfaction and to be part of a supportive environment, we have the perfect opportunity for you. Permanent, full time. Benefits: Health, Dental, Life Insurance....

  • Apprentice Branch Manager

    6 days ago

    Sault Ste. Marie, Canada Marcone HVAC Full time

    Job description TML Supply is a wholesale distributor of HVAC/R products, parts and supplies with locations throughout Ontario. If you are looking for a challenging career focused on customer satisfaction and to be part of a supportive environment, we have the perfect opportunity for you. Permanent, full time. Benefits: Health, Dental, Life Insurance....

  • HVAC Branch Supervisor

    3 weeks ago

    Sault Ste. Marie, Ontario, Canada Marcone HVAC Full time

    Job OverviewMarcone HVAC is a leading distributor of heating, ventilation, air conditioning, and refrigeration products across various locations. We are seeking a dedicated professional who is passionate about customer service and thrives in a collaborative environment.Position Type: Permanent, full-time. Benefits: Comprehensive Health, Dental, and Life...