Fredericton Administrative Coordinator

3 weeks ago

Fredericton, Canada Horizon Health Network Full time

This is the life-changing opportunity you've been looking for.

Horizon Health Network in beautiful New Brunswick is looking for an Administrative Coordinator to join our team

Horizon Health Network (Horizon) is seeking an individual with autonomy and initiative who will provide high level advice and information on administrative matters to the University, Corporation and learners to join our team as an Administrative Coordinator - Family Medicine. The ideal candidate will play a key role in the planning, coordinating, implementation, and evaluation of training activities, in support of and adherence to the competencies, mission, values, and goals of the Organization and Universities.

Why you should work here

Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers.

This position comes with competitive salary, paid time off, sick benefits, employer paid contributions into our government pension plan and a remote work policy.

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

Who you are

You have a worked in and educational and or leadership role for a minimum of 2-3 years. You have experience in medical education, communication, leadership, organizational and the ability to work independently or as a team. You have intermediate knowledge of proficiency level in Microsoft Office applications.

University degree or an equivalent combination of education, training, and experience.

Written and spoken competence in English is required at an advanced level.

What you will do

  • Manages the development and maintenance of the Family Medicine residency trainee rotation schedules.
  • Oversees the development and maintains up-to-date Family Medicine & Integrated Family Medicine Emergency Medicine resident personnel files.
  • Processes and maintains records of all evaluation tools including but not limited to ITARS, evaluation of service, evaluation of academic activities, direct observation forms, etc.
  • Processes payments for educational sessions, conference leave, CME, and travel reimbursements for both faculty and residents.
  • Coordinates, together with the parent program, the CaRMS match process for resident recruitment.
  • Prepares and maintains databases related to education activities and prepares associated reports, correspondence and submissions as required.
  • Assists in the preparation of materials for program accreditation.
  • Coordinates and facilitates all educational sessions including ACLS, Journal Clubs, Grand Rounds presentations, PEARLS exercises, etc.
  • Maintains up-to-date information housed on the CaRMS, University and Corporate websites related to the Residency Training Programs.
  • Coordinates and maintains record of vacation, conference and other leaves and processes required documentation at the University level.
  • Consults with appropriate university and corporate departments on all administrative matters.
  • Meets regularly with the Site Directors, to discuss routine matters and makes recommendations for improvement.
  • Coordinates workshops and unique events including development of program objectives, identification of speakers, coordination of publicity/communications and preparation of summaries and resulting documents for faculty and residents.
  • Consults with the Department of Academic Family Medicine, Maritime Doctors, Postgraduate Dean's Office and other relevant individuals and organizations regarding a variety of educational matters.
  • Builds collaborative relationships within the Education community, the Departments of Family Medicine, the hospital, government, and university.
  • Attend meetings, seminars, conferences, or other educational functions relative to the continued and improved operation of the program. Meetings include Family Medicine executive, Family medicine cabinet meeting, medical education meetings, manager meetings, and all site administrator meetings. Travel may be required.
  • Receives all correspondence, and inquiries to the Program, including inquiries from International Medical Graduates and responds where appropriate.
  • Oversees the management of the Fredericton Administrative staff members, responsible for vacation time, annual performance reviews, communication, and office layouts.
  • Assists with the Fredericton Medical Education budget consulting with the Fredericton Site Director as well as the Regional Manager on all budgetary matters including salaries, operations, and rental accommodations.

Note: These are only the basic and prime duties of the position; related and allied duties will be assigned, as necessary.

Interested? Apply Today

To learn more, visit MyHorizonCareer.ca/management-business-professionals/

Horizon Health Network (Horizon) only accepts on-line applications.

About Horizon's Recruitment Process

We thank all applicant who apply; however, only those selected for further consideration will be contacted. All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.

Horizon's recruitment screening process may include language proficiency testing, clerical testing and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for Horizon's hiring purposes.

Diversity Statement

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

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