Executive Assistant
3 weeks ago
About Solve Consulting
Solve Consulting is a Calgary-based management consultancy that provides services to clients throughout Canada. We have supported clients across 15+ industries to improve the efficiency, cost-effectiveness, and reliability of their businesses. We provide clients with the Continuous Improvement, Change Management and Project Execution expertise that they need to drive their business forward. Solve brings the best and brightest consultants to each engagement. We pride ourselves on client delivery excellence, quality and ensuring that our engagements are tailored to meet the needs of our clients. We aren’t satisfied unless our client’s business performance and operational results have tangibly improved by the end of each engagement.
Job Summary
As the Executive Assistant, you will serve as a key partner to the team, providing administrative support and ensuring efficiency in daily operations. This role is ideal for someone who thrives in a fast-paced environment, is resourceful, and enjoys wearing multiple hats.
Key Responsibilities
- Manage and maintain executive calendars, including scheduling meetings and appointments.
- Organize and prioritize emails and communications;
respond on behalf of the executive as needed. - Prepare reports, presentations, and correspondence with attention to detail.
- Coordinate team meetings, take minutes, and track action items.
- Book and coordinate team events.
- Handle travel arrangements, itineraries, and expense reporting.
- Assist with HR functions such as onboarding new hires or managing part-time staff schedules.
- Perform other duties as assigned, contributing to the overall success of the company.
- Support management and execution of contracts.
- Support preparation of client facing deliverables and RFPs.
Qualifications
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role
- Proficiency in Microsoft Office Suite
- Strong attention to detail required
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Discretion and confidentiality when handling sensitive information
- Experience with Ceridian software (ie. Vacation approvals, adding new resources etc)
- A proactive, problem-solving mindset.
- Must be eligible to work in Canada
- Must be proficient in English, written and verbal
Position Details
- Hours:
Flexible part-time schedule, 15-20 hours per week. - Compensation:
Competitive hourly rate or part-time salary, commensurate with experience. - Location:
Remote, within Canada
Solve is committed to building a diverse team and a high-performance culture where all Solvers have the opportunity to thrive. Solve is an equal opportunity employer and we welcome applications from people of all backgrounds and experiences.
We look forward to hearing from you Successful applicants will be contacted directly.
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