Office Administrative Assistant Needed

1 month ago

Vaughan ON, Canada Besi Full time

We are a quickly growing installation company operating out of Vaughan, Ont.

Administrative Responsibilities:

  • Assisting in daily office needs
  • Managing the company’s general administrative activities
  • Prepare reports, meeting minutes, communications and composing/editing a variety of documents using Word and Excel
  • Writing and distributing email, correspondence memos, letters, faxes and forms
  • Keep track of extras and change orders
  • Submitting and reconciling expense reports
  • Ensure scheduled reports are accurately completed in a timely manner
  • Order materials as needed and track deliveries
  • Support new hire set-up and orientated
  • Providing support to management and employees
  • Acting as the point of contact for internal and external clients
  • Update and develop office policies and procedures
  • Develop and maintain a well organized filing system that permits easy reference and rapid retrieval of information
  • Assist with organizing and scheduling meetings
  • Answering and directing calls
  • Maintain contact list
Qualification:
  • High school Diploma
  • Must be fluent in English
  • 2-5 years administrative experience
  • Must be reliable, punctual, responsible and hard-working
  • Must be able to work in a team and independently
  • Exceptional organizational and planning skills
  • Service oriented approach internally and externally
  • Experienced managing confidential information
  • Effective oral and written communication skills
  • Proficient working knowledge of Microsoft Office (Microsoft Project, Word, Excel, PowerPoint, and Outlook)
  • Knowledge of Procore, Fingercheck and Asset Panda is an advantage
  • Tracking daily progress with and weekly reports
  • Keeping track of extra and change orders
  • General construction knowledge in an asset; understanding terminology and processes to properly draft correspondences
  • Ability to read and understand working drawings and specifications is an asset
The selected candidate will be required to become proficient in the following software programs for desktop and mobile use:
  • Procore
  • Asset Panda
Employee Status:
  • Compensation based on experience. Benefits provided
Only qualified candidates will be contacted. We appreciate your interest. Interested applicants are asked to please email their resume. Only qualified candidates will be contacted. We appreciate your interest.

BESI stands out with the quality of workmanship and service rendered.

We work by streamlining your construction project by combining industry professionals with leading-edge project management software to plan, monitor and execute each project efficiently and effectively.

Our specialized staff is the foundation of the company’s success and our robust software partner enables our clients to have real-time communication, reports and progress tracking.
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