Online Work Administration Assistant

4 weeks ago


Calgary AB, Canada sait.ca Full time

Natoysopoyiis - Administrative Assistant
The Student Services department’s role in student success is to create a culture and environment that unleashes the full potential of all the students at SAIT. Our primary goal is to support Student-First Culture, by focusing on student success and mobilizing all campus community members in this shared goal.
The Southern Alberta Institute of Technology (SAIT) is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of Treaty 7 which includes the Siksika, the Piikani, the Kainai, the Tsuut’ina, and the Iyarhe Nakoda of Bearspaw, Chiniki and Goodstoney. Reporting to the Manager of Indigenous Student Supports, the successful candidate will assist in the coordination of daily operations and provide administrative support to staff in Natoysopoyiis - Indigenous Student Supports Centre. The employee will be expected to demonstrate excellent skills in communication, organization, time management, professionalism and digital literacy.
Office Maintenance - 30%
Daily reception includes welcoming visitors and students, answering telephone calls, and responding to email inquiries.
ensure keys, access cards, business cards, computer accounts, computer hardware, phones, photocopier and office space are set up and maintained.)
General Administration - 70%
Arrange meetings, create, and distribute agenda and minutes to attendees, record and type meeting minutes, book rooms and order catering, coordinate parking passes, set up and support virtual meetings as needed.
Provide administrative support for data collection and assessment (i.e., survey distribution, applications, recording notes, Argos reports).
Maintain bookkeeping of expenses for multiple accounts.
File quotes, invoices, payments, student data, surveys, and other pertinent information electronically and/or physically.
Enter data into records for future funding, historical retrieval, and continuous improvement.
Provide support before, during and after departmental events and activities such as Orientation, Graduation, S.Minimum Office Professional Certificate
Minimum Knowledge of MS Office Suite and Adobe
Minimum 2 years administrative experience. Diploma in Administrative Information Management, Business or Education preferred
Banner ERP experience is an asset
Experience working with Canva & Social Media is an asset
Previous experience in a post-secondary work environment is an asset
Working with Indigenous Peoples and knowledge of Treaty 7 protocols and culture is an asset
Microsoft Office Specialist (MOS) Certification is preferred
A deep appreciation for diversity and inclusion.
Clear focus and solid work ethic.
Adaptable to shifting priorities.
ADMINISTRATIVE ASSISTANT I - A5903 Salary range: $Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there.



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