Administrative Assistant- Calgary

4 weeks ago

Calgary AB, Canada Absorb Technology Full time

Current job opportunities are posted here as they become available.

“Working in HR and Admin at Absorb is an opportunity to be part of a team that works for the organization. We work hard but are not alone in our efforts. No matter the role, the entire team works collaboratively to ensure that we provide the best possible service to our fellow Absorbers.”- Teresa, HR Specialist

Are you ready to bring your solid administrative, critical thinking and organizational skills to our rapidly growing, remote-first tech company? In this role, you'll work with not only the HR and Admin team, but also directly with the dynamic executive team to ensure the smooth running of Absorbs’ administrative function. You’ll also bring your drive and desire for an opportunity to work with a team that is deeply committed to the organization, it’s people, and each other.

What you’ll do:

Note: The is a Calgary based, primarily remote role with some days in office as required. Working hours will support the Eastern Time Zone (EST)

  • Event management and planning for corporate functions and Board meetings. Assist with coordinating events, meetings, webcasts, conference calls, including arranging for catering, booking locations, and supporting event logistics
  • Provide dedicated administrative support to the CEO and other members of the Executive Team while ensuring professionalism, discretion and a high quality of service
  • Travel arrangements including airline and hotel reservations
  • Prepare and maintain expense reports as needed
  • Project management for various programs including employee recognition, focus groups, Town Hall meetings, planning sessions

What you’ll bring:

  • Strong, proven ability to take initiative and demonstrate autonomy on projects and tasks
  • Previous, and ideally current experience working fully remote (not on-site)
  • 3-5+ years experience supporting executive leadership with an office administration background
  • Excellent communication and interpersonal skills to build strong relationships
  • Strong time-management and organizational skills with the ability to prioritize, multitask and ensure deadlines are met. Ability to work autonomously, but also work effectively with team when additional supports are needed or areas of challenge are identified
  • Ability to work in a remote environment for a geographically diverse organization

Additional preferred qualifications:

  • Post secondary education in office administration or a related field
  • Hands-on knowledge working in Microsoft Office Suite (Excel, PowerPoint, Word)

Technologies we use:

Are you ready to become an Absorber?

What we offer:

  • Fully remote-first work with flexible work arrangements
  • Comprehensive Health and Wellness Benefits including retirement savings programs, eligibility for two different bonus plans, generous time off, comprehensive medical and dental benefits based on your country of location
  • New Hire Equipment Allowance and monthly Flex Allowance to support your success
  • Endless opportunity for career growth and internal mobility
  • Employee driven DE&I programs
  • Games room, meditation & yoga space, state of the art workplace for Absorbers in our Calgary office

Who are we?

Absorb Software is a remote-first company that provides online training solutions to leading organizations around the world. Absorb is a cloud-based learning management system (LMS) engineered to inspire learning and fuel business productivity. Our online learning platform combines forward-thinking technology built to scale as our customer’s organizations grow. We empower learners to enrich their lives, workplaces and communities.

Our values are simple:

  • We achieve exceptional results by genuinely caring about each other and the work we do
  • We’re united, and we grow through our commitment to elevating continual learning

Absorb is proud to be an equal opportunity employer, we celebrate diversity and are committed to creating a safe and inclusive environment for all our people. All employment decisions are based on business needs, job requirements and individual qualifications. In the event a current Absorb employee would like to apply for this role they will inform their supervisor prior to submitting their application. Successful candidates for this position will be subject to pre-employment background screening, including a criminal record check and must be able to show proof of legal eligibility to work in the country they have applied to without sponsorship.

Should you require any accommodation during the recruitment process, please indicate this on your application and we will work with you to meet your accessibility needs. For any questions, please contact us at accessiblecareers@absorblms.com

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