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Executive Assistant

4 months ago

Sarnia ON, Canada Njoyn Full time

We are seeking an experienced professional to fill a 14-month maternity leave contract position within our organization. As part of our commitment to a seamless transition, the successful candidate will benefit from job-shadowing provided by the current staff member.

As the Executive Assistance (Finance and Operations Lead), you will play a pivotal role in our organization. Your multifaceted responsibilities will require advanced capabilities, organizational skills, and discretion. The primary objective of this position is to ensure the seamless day-to-day functioning of our business and financial operations.

You may have to research and compile data, meet or liaise with individuals and groups inside or outside of the company on behalf of the CEO, and coordinate the implementation of company and board administrative policies.

As well, you are responsible for overseeing the processing of invoices, responsible for tracking expenses/receivables, completing proposals and project/financial claims.

As part of the administrative team you will provide leadership to the receptionist/clerk and oversee administrative tasks (answering the phone, photocopying, mailing, filing, organizing contracts, word processing, etc.) and provide backup especially during staff leaves and vacancies.

You will also be responsible for preparing correspondence, reports, presentations, managing the CEO’s schedule and anything else that is required. You will attend confidential management and board meetings, prepare agendas, and transcribe or distribute minutes in a timely manner.

You will also benefit from many advantages, such as:
• Full time hours
• Pension plan opt-in opportunity
• Working with an established, knowledgeable team #J-18808-Ljbffr