Administrative Assistant

2 weeks ago

Ontario, Canada Englobe Full time

Your Employer

Dare to join Englobe

At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment.

With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through different stages, in many sectors. Offering a range of value-added services that run the gamut from professional consulting services to turnkey project implementation, Englobe has developed a reputation for integrity, credibility, and people-centered values.

When you choose Englobe, you're choosing a team with a wide range of expertise and a shared concern for the environment and the sustainable development of their communities. At Englobe, the health and safety of our employees is a top priority. We have built a culture of caring and are sincerely committed to diversity and inclusion. In practice, this means we take care of every aspect of the employee experience.

And that's not all... Taking initiative and seizing opportunities for professional development are encouraged. We believe that great ideas can come from anyone, anywhere At Englobe, you'll have the opportunity to grow and excel.

We offer

  • A full range of benefits (group insurance with shared costs upon hiring, group RRSP);
  • A telemedicine virtual healthcare service;
  • An annual reimbursement of sports expenses;
  • Opportunities for skills development;
  • Flexible hours and ability to compress working hours;
  • Internal policy to encourage teleworking.

Choose the path of impact. Join us in creating a positive legacy.

Englobe is committed to providing accommodation to, and working with, applicants with disabilities, to meet their needs throughout the recruitment, selection and/or employment process.

Your Contribution

As an Administrative Assistant, you will work in collaboration with the Administrative team.

Your main responsibilities will be:

  • Apply and promote Englobe's health and safety rules;
  • Fulfilling receptionist duties including greeting and assisting clients, accepting and distributing mail, answering phones;
  • Coordinate onboarding and offboarding of new staff;
  • Providing exceptional customer service internally and externally to employees and clients;
  • Providing project assistance with document correspondence, reviewing, formatting, reproduction, scanning, binding, and filing;
  • Conducting research, compiling data, and preparing documents;
  • Performing administrative responsibilities including maintaining filing systems and databases, managing schedules, booking meetings and travel, maintaining and ordering office supplies, shipping and receiving environmental samples, field gear and documents, recording and distributing meeting minutes;
  • Providing accounting support to include: Accounts Receivable, coding and obtaining approval on invoices;
  • Executing prescribed technical procedures, safe work practices and work plans;
  • Coordinate the Thunder Bay vehicle fleet;
  • Direct and problem solve inquiries from staff;
  • Insurance requests;
  • Permit applications; and
  • Performing other related duties as required.

Your Profile

  • Post-Secondary degree or diploma in Office Administration, Business Administration is an asset;
  • Ability to travel between work-sites locally and within the region as required;
  • Minimum of 1 year experience in an administrative role in an office environment required;
  • Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;
  • Exceptional written and oral English communication skills;
  • Proficient with the use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook;
  • Skilled with the preparation of PDF reports, including links, bookmarks, and searching tools for easy access;
  • An understanding of environmental business and service lines would be an asset;
  • Strong research and writing skills, ability to present information concisely and clearly;
  • Excellent organizational skills, ability to implement and maintain systems of organization;
  • Ability to meet tight deadlines, multi-task and thrive in a fast-paced environment;
  • Demonstrated sensitivity and consideration for occupational health and safety.

Qualifications:

  • Post-Secondary degree or diploma in Office Administration, Business Administration is an asset;
  • Ability to travel between work-sites locally and within the region as required;
  • Minimum of 1 year experience in an administrative role in an office environment required;
  • Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;
  • Exceptional written and oral English communication skills;
  • Proficient with the use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook;
  • Skilled with the preparation of PDF reports, including links, bookmarks, and searching tools for easy access;
  • An understanding of environmental business and service lines would be an asset;
  • Strong research and writing skills, ability to present information concisely and clearly;
  • Excellent organizational skills, ability to implement and maintain systems of organization;
  • Ability to meet tight deadlines, multi-task and thrive in a fast-paced environment;
  • Demonstrated sensitivity and consideration for occupational health and safety.

Responsibilities:

As an Administrative Assistant, you will work in collaboration with the Administrative team.

Your main responsibilities will be:

  • Apply and promote Englobe's health and safety rules;
  • Fulfilling receptionist duties including greeting and assisting clients, accepting and distributing mail, answering phones;
  • Coordinate onboarding and offboarding of new staff;
  • Providing exceptional customer service internally and externally to employees and clients;
  • Providing project assistance with document correspondence, reviewing, formatting, reproduction, scanning, binding, and filing;
  • Conducting research, compiling data, and preparing documents;
  • Performing administrative responsibilities including maintaining filing systems and databases, managing schedules, booking meetings and travel, maintaining and ordering office supplies, shipping and receiving environmental samples, field gear and documents, recording and distributing meeting minutes;
  • Providing accounting support to include: Accounts Receivable, coding and obtaining approval on invoices;
  • Executing prescribed technical procedures, safe work practices and work plans;
  • Coordinate the Thunder Bay vehicle fleet;
  • Direct and problem solve inquiries from staff;
  • Insurance requests;
  • Permit applications; and
  • Performing other related duties as required.

Englobe Corp. adheres to employment equity and equal opportunity programs and encourages all women, visible minorities, Aboriginals and disabled persons to apply. Only selected candidates will be contacted.

#J-18808-Ljbffr

  • Administrative Assistant

    6 days ago

    Ontario, Canada EightSix Network Inc Full time

    Position Job Title: Administrative Coordinator Employment Type: Full-Time, Permanent (Onsite) Reports To: Registrar Primary Purpose The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be...

  • Administrative Assistant

    3 weeks ago

    Ontario, Canada Moose Cree First Nation Full time

    The Administrative Assistant will be responsible for providing secretarial and administrative support to the department. The assistant will answer phones, greet visitors, distribute information to visitors and direct visitors to the appropriate resources. The incumbent shall assist in the creation and maintenance of the various filing systems in the...

  • Administrative Assistant

    3 weeks ago

    Ontario, Canada IFG International Financial Group Ltd Full time

    Title : Administrative Assistant Location : Yonge Street, Toronto Duration: 6 Months (high possibility for extension/conversion) Our client, a Top 5 Financial Institution in Canada is looking for an Administrative Assistant for an initial 6-month contract, with high possibility of extension. The location is downtown Toronto. Responsibilities: ...

  • Administrative Assistant

    1 week ago

    Ontario, Canada University of Niagara Falls Canada Full time

    Position Job Title: Administrative Coordinator Employment Type: Full-Time, Permanent (Onsite)Reports To: Registrar Primary Purpose The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be responsible...

  • Administrative Assistant

    1 week ago

    Ontario, Canada University of Niagara Falls Canada Full time

    Position Job Title: Administrative Coordinator Employment Type: Full-Time, Permanent (Onsite) Reports To: Registrar Primary Purpose The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be...

  • Administrative Assistant

    1 week ago

    Ontario, Canada University of Niagara Falls Canada Full time

    Position Job Title: Administrative Coordinator Employment Type: Full-Time, Permanent (Onsite) Reports To: Registrar Primary Purpose The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be...

  • Administrative Assistant

    2 weeks ago

    Ontario, Canada University of Niagara Falls Canada Full time

    Position Job Title: Administrative Coordinator Employment Type: Full-Time, Permanent (Onsite)Reports To: Registrar Primary Purpose The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be responsible...

  • Administrative Assistant

    3 weeks ago

    Ontario, Canada TalentSphere Staffing Solutions Full time

    Title: Project Administrative Assistant (Engineering)Job #16440466Industry:Professional Services (Engineering Consultancy)Location: North York, ON Salary: $65-70k plus benefits and excellent environment Work Model: Hybrid (minimum 3 days in office) Our client in the Engineering space is looking for an Project Administrative Assistant to join their team....

  • Administrative Assistant

    2 weeks ago

    Ontario, Canada Village of Burk's Falls Full time

    POSITION DESCRIPTION JOB TITLE : Administrative Assistant 2024 REPORTS TO : Clerk-Administrator STATUS: Full Time DEPARTMENT : Municipal Office TYPE : Hourly PURPOSE OF POSITION : The Administrative Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient municipal operations. The...

  • Administrative and Events Assistant

    3 weeks ago

    Ontario, Canada Youth for Christ Canada Full time

    Are you looking for an opportunity to use your organizational and time management skills to serve the youth of Canada? Do you desire to be part of an amazing ministry team? Look no further! Role Description: At Change Conference under YFC Canada, our vision is for every youth in Canada to hear, respond and live out the message of Jesus in their lives. We...

  • Administrative Assistant

    2 weeks ago

    Ontario, Canada Islamic Shia Ithna Asheri Jamaat of Toronto Full time

    Posting Date: Thursday, May 2, 2024 Closing Date: Wednesday, May 8, 2024 at 5:00pm Job Title: Administrative Assistant ABOUT THE ISIJ OF TORONTO The Islamic Shia Ithna-Asheri Jamaat of Toronto (“ISIJ”) is a registered charity in Canada, serving at times, over 7000 congregants. The ISIJ operates several centres in the GTA, namely the Jaffari Community...

  • Administrative Assistants-Temp-Legal

    3 weeks ago

    Ontario, Canada Anishinabek Employment & Training Services Full time

    The Administrative Assistant is responsible for a wide variety of administrative duties in support of the Executive and Marketing Manager. Duties include but are not limited to assisting with marketing activities, providing executive and administrative support, and promoting NADF programs and services. Employment Type Full Time Job Occupation Type ...

  • Administrative Assistant

    6 days ago

    Ontario, Canada Nokiiwin Full time

    At Nokiiwin Tribal Council, our mission is to work collaboratively with our five member First Nations to enhance their governance structures, financial management, access to justice, economic development initiatives, community planning efforts, technical support, and education services. We are committed to building strong, sustainable partnerships with our...

  • Administrative Assistant

    3 weeks ago

    Ontario, Canada RPMGlobal Full time

    Who we are You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistants-Temp-Legal

    6 days ago

    Ontario, Canada Englobe Full time

    At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through different stages, in many sectors....

  • Accounting Administrative Assistant

    3 weeks ago

    Ontario, Canada EightSix Network Inc Full time

    Our client, an established and reputable Real Estate Developer located in North York is seeking a highly organized and detail-oriented Administrative Assistant to support the Finance and Accounting Team. This is a full-time, permanent, in office role that has strong potential for growth, development and learning. Duties: Assisting team with monitoring...

  • Administrative Assistant

    3 weeks ago

    Ontario, Canada Stouffville Christian School Inc Full time

    Stouffville Christian School is a vibrant elementary school (JK-8) in Stouffville, Ontario. We pride ourselves on having a well-rounded educational experience with an excellent academic program based on Christian principles. We are currently looking for an individual to join our team. Administrative training and/or experience are preferred, and the...

  • Summer Student

    2 weeks ago

    Ontario, Canada PEC Community Care for Seniors Full time

    Summer Student – Administrative Assistant Job Post Summer Student – Administrative Assistant Posted on April 25, 2024 Here’s your chance to get a great experience, learn new skills and build your resume. Spend the summer as an Administrative Assistant with The Prince Edward County Community Care for Seniors Association. This position is...

  • Executive Administrative Assistant

    3 weeks ago

    Ontario, Canada IFG International Financial Group Ltd Full time

    Title: Executive Administrative Assistant Location: Downtown Toronto - Hybrid Duration: ASAP - June 30th; Strong potential for extension IFG is on the search for an Executive Administrative Assistant to support our client's team. Our client is a global trillion-dollar tech company, at the forefront of cutting-edge technology. Responsibilities: ...

  • Administrative Assistants-Temp-Legal

    3 weeks ago

    Ontario, Canada TalentSphere Staffing Solutions Full time

    Title: Project Administrative Assistant (Engineering) Job #16440466 Industry:Professional Services (Engineering Consultancy) Location: North York, ON Salary: $65-70k plus benefits and excellent environment Work Model: Hybrid (minimum 3 days in office) Our client in the Engineering space is looking for an Project Administrative Assistant to join their...