Accounting Administrative Assistant
2 weeks ago
Our client, an established and reputable Real Estate Developer located in North York is seeking a highly organized and detail-oriented Administrative Assistant to support the Finance and Accounting Team. This is a full-time, permanent, in office role that has strong potential for growth, development and learning.
Duties:
- Assisting team with monitoring Accounts Payable dedicated email inbox including digitally filing emails, attachments, and invoices
- Working with Accounts Payable team to scan cheques and attach to corresponding invoices digitally
- Digitally filing invoices/cheques once approved
- Providing basic IT: coordinating with IT department, Boardroom, and Kitchen TV main contact, setting up zooms on large TVs, wifi modems, printer, and toner filling, help resolve IT issues, printer management and service;
- Creation of contact cards;
- Place lunch, catering and coffee orders as needed;
- Arrange holiday baskets and cards to be sent; track and send thank you letters for incoming gifts and cards;
- Creating, printing, and saving labels;
- Printing on letterhead;
- Meeting and greeting guests when required;
- Printing, preparing, and flagging material, as well as daily printing for team;
- Assisting with Meeting Management – including booking boardrooms, ordering any catering for meetings or internal events, greeting guests, and providing beverages to guests as needed;
- Couriers - sending out couriers on behalf of the Finance and Accounting Team. Tracking all courier shipments and ensuring timely arrivals, preparing packages, envelopes, and labels for couriers;
- Scanning of filing cabinets to convert storage to electronic filing;
- Other tasks as required.
Qualification and Required Skills / Experience:
- Multiple levels of support for training and learning position available;
- Experience in an office environment - clerical or administrative assistant experience would be of benefit;
- Excellent organizational skills with the ability to multi-task and prioritize work;
- Ability to learn new roles and complete tasks with accuracy;
- A “can do” attitude and willingness to step in and help whenever needed;
- Customer service experience will be an asset in this role;
- Excel experience will be an asset to this role;
- Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization.
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Peak Associates Limited in North York, Ontario, Canada
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