Administrative Assistant

2 weeks ago

Ontario, Canada University of Niagara Falls Canada Full time

Position Job Title: Administrative Coordinator

Employment Type: Full-Time, Permanent (Onsite)

Reports To: Registrar

Primary Purpose

The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be responsible for effectively managing schedules and activities and supporting the facilitation of daily tasks, thereby contributing to the overall efficiency and effectiveness of the Office of the Registrar Leadership team.

Specific Responsibilities

  • for the day-to-day senior administrative support
  • a well-organized, efficient, and professional front-line image with internal and external clients.
  • incoming correspondences, prioritize, and flag to the University Registrar where appropriate.
  • for calendar management and scheduling; coordinate and prioritize meetings in-person and across multiple time zones using a variety of online meeting platforms.
  • background briefing materials for meetings, conferences, appointments, or interviews and take and distribute meeting minutes where applicable.
  • and edit a variety of documents and e-mails, including highly confidential correspondence, memos, presentations, MOUs, contracts, and proposals.
  • high-level research to support the organization and overall business needs.
  • travel arrangements, including flights, hotels, and ground transportation.
  • and process expense claims.
  • and support visits from various delegates concerning the university’s business needs.
  • preparation for all virtual speaking and social events, correspond with external/internal stakeholders, and work with the internal team on the coordination of PPTs and speeches.
  • in ad-hoc event committees and assist with preparations, as required.
  • and process e-mails, mails, and other correspondences, as required.
  • with presentations and other projects, as required.
  • confidential information with discretion.
  • a well-organized filing and backup system.
  • with other departments and external stakeholders, as required.
  • and curating documents for the Registrar’s review and signature, ensuring accuracy and adherence to established protocols and standards.

Position Requirements

Competencies:

  • interpersonal, oral, and written communication skills; ability to effectively communicate and interact with all individuals with integrity, empathy, and sincerity.
  • to build harmonious working relationships with co-workers and clients.
  • organizational skills.
  • a calm and professional demeanor.
  • self-starter and problem solver.
  • and goal-oriented.
  • duties with speed and accuracy without immediate and constant supervision.
  • of protocols for interacting with a variety of stakeholders including politicians, government officials, international visitors and more.
  • to act with tact, good judgment, and discretion, protecting confidential information.

Education and Experience:

  • Minimum three (3) years as an Administrative Assistant to a Managerial Role (administrative assistant experience within a post-secondary institution considered a significant asset).
  • Bachelor’s degree in a relevant discipline such as office administration, business administration, communications
  • Written and spoken fluency in English.
  • Proficiency in Microsoft Office, Word, Excel, PowerPoint, Outlook, and Adobe.

Diversity and Inclusivity Statement

University of Niagara Falls, Canada (UNF) is strongly committed to equity, diversity, and inclusivity within its community and especially welcomes applications from racialized persons / persons of color, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. University of Niagara Falls, Canada recognizes that applicants may have had obligations outside of work that have negatively impacted their record of achievements (e.g., parental, elder care, and/or medical). You are not required to disclose these obligations in the hiring process. If you choose to do so, UNF will ensure that these obligations do not negatively impact the assessment of your qualifications for the position.

We greatly appreciate your time and efforts in applying for the position at University of Niagara Falls Canada, however, please note only successful candidates will be contacted.

If you require any accommodations at any point during the application and hiring process, please contact jobs@unfc.com

  • Administrative Assistant

    1 day ago

    Ontario, Canada University of Niagara Falls Canada Full time

    Position Job Title: Administrative Coordinator Employment Type: Full-Time, Permanent (Onsite)Reports To: Registrar Primary Purpose The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be responsible...

  • Administrative Assistant

    1 week ago

    Ontario, Canada EightSix Network Inc Full time

    Position Job Title: Administrative Coordinator Employment Type: Full-Time, Permanent (Onsite) Reports To: Registrar Primary Purpose The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be...

  • Administrative Assistant

    4 weeks ago

    Ontario, Canada Moose Cree First Nation Full time

    The Administrative Assistant will be responsible for providing secretarial and administrative support to the department. The assistant will answer phones, greet visitors, distribute information to visitors and direct visitors to the appropriate resources. The incumbent shall assist in the creation and maintenance of the various filing systems in the...

  • Administrative Assistant

    3 weeks ago

    Ontario, Canada IFG International Financial Group Ltd Full time

    Title : Administrative Assistant Location : Yonge Street, Toronto Duration: 6 Months (high possibility for extension/conversion) Our client, a Top 5 Financial Institution in Canada is looking for an Administrative Assistant for an initial 6-month contract, with high possibility of extension. The location is downtown Toronto. Responsibilities: ...

  • Administrative Assistant

    2 weeks ago

    Ontario, Canada University of Niagara Falls Canada Full time

    Position Job Title: Administrative Coordinator Employment Type: Full-Time, Permanent (Onsite)Reports To: Registrar Primary Purpose The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be responsible...

  • Administrative Assistant

    2 weeks ago

    Ontario, Canada University of Niagara Falls Canada Full time

    Position Job Title: Administrative Coordinator Employment Type: Full-Time, Permanent (Onsite)Reports To: Registrar Primary Purpose The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be responsible...

  • Administrative Assistant

    2 weeks ago

    Ontario, Canada University of Niagara Falls Canada Full time

    Position Job Title: Administrative Coordinator Employment Type: Full-Time, Permanent (Onsite) Reports To: Registrar Primary Purpose The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ensuring the smooth operations of the Office of the Registrar. The Administrative Assistant will be...

  • Administrative Assistant

    3 weeks ago

    Ontario, Canada TalentSphere Staffing Solutions Full time

    Title: Project Administrative Assistant (Engineering)Job #16440466Industry:Professional Services (Engineering Consultancy)Location: North York, ON Salary: $65-70k plus benefits and excellent environment Work Model: Hybrid (minimum 3 days in office) Our client in the Engineering space is looking for an Project Administrative Assistant to join their team....

  • Administrative Assistant

    2 weeks ago

    Ontario, Canada Village of Burk's Falls Full time

    POSITION DESCRIPTION JOB TITLE : Administrative Assistant 2024 REPORTS TO : Clerk-Administrator STATUS: Full Time DEPARTMENT : Municipal Office TYPE : Hourly PURPOSE OF POSITION : The Administrative Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient municipal operations. The...

  • Administrative Assistant

    3 weeks ago

    Ontario, Canada Englobe Full time

    Your Employer Dare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects,...

  • Administrative and Events Assistant

    3 weeks ago

    Ontario, Canada Youth for Christ Canada Full time

    Are you looking for an opportunity to use your organizational and time management skills to serve the youth of Canada? Do you desire to be part of an amazing ministry team? Look no further! Role Description: At Change Conference under YFC Canada, our vision is for every youth in Canada to hear, respond and live out the message of Jesus in their lives. We...

  • Administrative Assistant

    1 week ago

    Ontario, Canada Nokiiwin Full time

    At Nokiiwin Tribal Council, our mission is to work collaboratively with our five member First Nations to enhance their governance structures, financial management, access to justice, economic development initiatives, community planning efforts, technical support, and education services. We are committed to building strong, sustainable partnerships with our...

  • Administrative Assistant

    3 weeks ago

    Ontario, Canada RPMGlobal Full time

    Who we are You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistants-Temp-Legal

    1 week ago

    Ontario, Canada Englobe Full time

    At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through different stages, in many sectors....

  • Administrative Assistant

    4 weeks ago

    Ontario, Canada Stouffville Christian School Inc Full time

    Stouffville Christian School is a vibrant elementary school (JK-8) in Stouffville, Ontario. We pride ourselves on having a well-rounded educational experience with an excellent academic program based on Christian principles. We are currently looking for an individual to join our team. Administrative training and/or experience are preferred, and the...

  • Accounting Administrative Assistant

    3 weeks ago

    Ontario, Canada EightSix Network Inc Full time

    Our client, an established and reputable Real Estate Developer located in North York is seeking a highly organized and detail-oriented Administrative Assistant to support the Finance and Accounting Team. This is a full-time, permanent, in office role that has strong potential for growth, development and learning. Duties: Assisting team with monitoring...

  • Executive Administrative Assistant

    3 weeks ago

    Ontario, Canada IFG International Financial Group Ltd Full time

    Title: Executive Administrative Assistant Location: Downtown Toronto - Hybrid Duration: ASAP - June 30th; Strong potential for extension IFG is on the search for an Executive Administrative Assistant to support our client's team. Our client is a global trillion-dollar tech company, at the forefront of cutting-edge technology. Responsibilities: ...

  • Administrative Assistant

    1 week ago

    Ontario, Canada InnisfilToday.ca Full time

    REPORTING TO : Supervisor Community Services & Strategic Initiatives Location: Wawa, Ontario Status: Permanent, Pro-Rate Full-Time Reference #: ADM-0416-01 JOB SUMMARY: Reporting to the Supervisor of Community Services and Strategic Initiatives the Administrative Assistant (AA) plays a strategic and integral role in ensuring the efficient delivery...

  • Administrative Assistant Internship

    3 weeks ago

    Ontario, Canada MTW Employment Services Full time

    Company Superior Greenstone Association for Community Living Location Geraldton, ON Salary $25/hr Here’s how the job details align with yourprofile . Job type Internship / Co-op Location Full job description Superior Greenstone Association for Community Living (SGACL) is a non-profit, social services agency that provides residential and community...

  • Administrative Assistant

    1 week ago

    Northwestern Ontario, Canada Englobe Full time

    Your Employer Dare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through...