Executive Administrative Assistant Needed Immediately
2 weeks ago
We are hiring an Executive Assistant in Toronto
As the Executive Assistant to our CEO, you will play a pivotal role in company performance through the support of our founder and that of our growing skincare company. Sahajan is the first clinically proven skin and haircare brand based on the Ancient Science of Ayurveda. Proudly Canadian-founded and made, we are on a mission to share the magic and the science of Ayurveda with the beauty world. Sahajan has been featured in global publications including Vogue, O, Glamour and Elle, is multiple award winning and quickly growing. In addition to our strong e-commerce business, we are proud to partner with some of North America’s top retailers including Sephora Canada, Credo Beauty and The Detox Market.
Support the administrative needs of the Founder/CEO, including calendar management, email support, meeting setup, (including A/V and catering), expense reports and reconciliation, and travel arrangements.
Support the personal administrative needs of the founder/CEO where needed to ensure daily seamless business flow.
Oversee daily office operations to ensure a well-functioning, professional environment.
Manage office supplies and where needed vendor relationships.
Coordinate office maintenance, and facilities management.
Organize company events, meetings, and team-building activities.
Maintain records and documentation in accordance with company policies.
Work closely with bookkeepers to support expense reconciliation and payment processing.
Co-ordinate influencer and other PR related packages from the office.
Assist in maintaining office inventory of Sahajan products.
Bachelor’s degree or College Diploma.
~2+ years in an administrative role.
~ The ability to cope well under pressure with little or no supervision.
~ Driver’s License with clean driving record and regular access to a car.
A hybrid work environment, minimum two days per week at the office in Toronto. (could increase as needed) The office is located at Don Mills Rd and Eglinton Ave.
Comprehensive medical and dental benefits.
Cell phone allowance.
Semi-annual performance reviews.
Values driven organization with a strong foundation in wellness and integrity.
Competitive salary (negotiable based on experience).
At Sahajan, we embrace a hybrid working environment and support our team to be successful whether they are at home or in the office. The primary purpose of our office time is to drive collaboration and deepen relationships with one another.
We encourage applications from all qualified candidates, including underrepresented communities, and strive to create a respectful, inclusive, and supportive work environment where everyone can thrive.
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