Executive Administrative Assistant Needed Immediately

Curated Leadership is a coaching firm in Toronto, Canada that provides training, coaching, and strategic planning to organizations on the fundamentals of equity, diversity, and inclusion. Through an anti-oppressive lens, we inspire others to seek awareness, education, and action. We are seeking a passionate and versatile self-starter for the role of Executive Assistant (EA) to support our growing business. You will support the Executive Director and other team members to maximize her impact by managing schedules, facilitating communication, coordinating projects, and maintaining financial records. The Executive Assistant reports to the Executive Director and serves as her right hand. Occasional travel to Toronto for client engagements may be required. This is an exciting opportunity to be an extension of the Executive Director’s personal brand and to elevate the level of service and support to the entire organization and leadership team. The Executive Assistant will manage the complexities of both professional and personal needs, including calendar management, scheduling, travel coordination, community engagement, and supporting key strategic initiatives. Efficiently manage the Executive Director’s calendar, coordinating meetings, travel, and events. Block time for travel between meetings, incorporate grace periods, and ensure prep time and deadlines are accounted for. Coordinate projects from conception to completion, tracking deliverables and ensuring deadlines are met. Travel Support: Occasional travel may be required to support the Executive Director during client meetings or events. Organize national and occasional international travel arrangements, coordinating both professional and personal needs. Manage client accounts, including contracts, invoicing, and billing, ensuring accurate and timely processing. Document & File Management: ~ Organize and maintain the Google Drive archive, ensuring accurate filing and easy retrieval of contracts, invoices, and related documentation for clients, employees, and subcontractors. Event & Community Engagement: Assist the Executive Director with community involvement, including managing relationships in Toronto and virtual engagements. Coordinate community-building activities for the Executive Director in Toronto and nationally, maintaining a regular schedule of networking and external engagements. Maintain open communication with the Executive Director, regularly updating her on the day’s schedule and urgent matters. Support content creation and distribution across company platforms: website, social media, newsletters, and reports. Take and manage prospective client calls, gather requirements, and maintain relationships from initial contact through project completion. Provide administrative and project support, including preparing meeting materials, tracking action items, and coordinating follow-up. While respectful of personal time, this role requires adapting to her schedule and anticipating needs. Accuracy and thoroughness in administrative tasks. Community Focus: Familiarity with the GTA community and comfort with relationship management. Flexibility & Willingness to Travel: Willingness to travel occasionally and adapt to the Executive Director’s schedule. Minimum of 2 years in a similar role or with administrative experience. Willingness to work flexible hours and meet changing deadlines. Advanced skills in Google Calendar and office productivity tools (MS Office, PowerPoint, Excel). Knowledge of anti-oppression principles and EDI fundamentals. Bilingual (French) is an asset but not mandatory. Remote contract position with flexible hours (up to 37.5 hours/week). ~ Hours vary by project, with some evening/weekend work required. ~ Compensation: $25–28 CAD/hour based on experience. ~30-day trial period applies. Curated Leadership is committed to fostering a culture of inclusion and belonging, starting with a fair and accessible hiring process. As an equal opportunity employer, we respect and encourage uniqueness and potential regardless of your race, age, gender identity/expression, religion, culture, sexual orientation, and disability.