Executive Administrative Assistant Needed Immediately
3 weeks ago
About Cheme: This is an opportunity to join a thriving process engineering firm serving a wide range of industries from pharmaceutical and biologics to science and technology, nuclear, and food and beverage.
We attract the best because we continually invest in our people through career planning, training and development, and mentorship. The Executive Assistant provides high-level administrative support to Senior Leadership, ensuring efficient use of their time and smooth execution of organizational priorities. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules, communications, and projects in a fast-paced environment. The Executive Assistant serves as a trusted partner to senior leaders, facilitating productive internal and external interactions while maintaining strict confidentiality.
Manage and prioritize calendars for the Managing Director and Senior Leadership Team, resolving scheduling conflicts and ensuring leaders are prepared for meetings with all necessary materials.
Coordinate and organize meetings, interviews, and events, including logistics, travel arrangements, itineraries, and supporting documentation.
Prepare and edit correspondence, presentations, reports, and other documents, often of a highly confidential nature.
Serve as a liaison between senior leaders and internal/external stakeholders, fostering positive and professional relationships.
Travel & Event Coordination
Arrange complex domestic and international travel, including flights, accommodations, transportation, and itineraries.
Support planning and execution of leadership meetings, conferences, and company events.
Administrative Excellence
Develop and maintain efficient administrative processes to support leadership operations.
Monitor and manage expense reports, invoices, and credit card reconciliations for senior leaders.
Assist with special projects and initiatives as assigned.
4–6 years of experience as an Executive Assistant or in a similar high-level administrative role supporting senior leadership.
~ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
~ Experience coordinating complex travel and high-profile meetings.
~ This role may require regular travel to the Milton Office.
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