Administrative Assistant/Information Resource Specialist
4 weeks ago
May 14, 2024
The CCEC Program in South Calgary is looking for an Administrative Assistant/ Information Resource Specialist. If you are interested in applying or know someone who is, please send a cover letter and resume to hiring@mcgcareers.com before noon on Wednesday, May 15, 2024.
Job Title: Administrative Assistant/Information Resource Specialist for the Calgary Career and Employment Centre (CCEC)
Primary Purpose of the Job:
To perform the administrative duties and operational requirements for the CCEC. To support clients in the resource centre with employment and education-related research, document completion, and technology challenges.
Reports to: Program Manager
Direct Reports: Not Applicable
Duties and Responsibilities:
- Review client registrations and enter information with accuracy into internal and external Databases
- Compile information and statistical data with accuracy
- Complete all month-end reports as per policy and procedures, including ensuring the accuracy of data entry, importing statistical information into report templates, monthly tracking, and final synopsis report.
- Follow outlined procedures and keep accurate, current records as required
- Provide coverage to other administrative staff and IRS
- Maintain up-to-date files and store files as per company processes
- Re-format and update forms, materials and assessments used for services and programs as necessary
- Ensure knowledge and application of all office equipment
- Attend all applicable staff development events
- Assist with data entry for all Career Coaches/Job Coaches/TIMW Coaches
- Provide support to MCG’s career and employment services and programs
- Ensure invoices are received, checked for accuracy, and issue POs
- Order stationery, client resources and program supplies
- Assist with organizing client graduations and issuing certificates
- Maintain email distribution list and send weekly updates to clients
- Create new client files and assist with preparing for program session start ups.
- Book and manage client appointments, answer client questions, address client concerns
- Assist clients in the resource center with employment and education-related research, document completion and technology challenges.
- Understanding of CARF, FOIP and File Management obligations
- Assist with planning events and participate in community activities as needed
- Full coordination of archiving as required
- Other duties as assigned
Qualifications:
- Minimum 1 to 3 years of related experience
- Office Administrative course or equivalent experience
- MS Office Suite (proficient in Word/Excel)
- Strong working knowledge of Databases
- Strong working knowledge of the Government of Alberta’s Services Tracking Systems – Mobius and Compass an asset
Please submit your resume and cover letter by clicking on the submit button below or by emailing hiring@mcgcareers.com
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