Administrative Assistant/Information Resource Specialist

4 weeks ago


Calgary AB, Canada McBride Career Group Inc. Full time
Administrative Assistant/Information Resource Specialist – Calgary Career and Employment Centre

May 14, 2024

The CCEC Program in South Calgary is looking for an Administrative Assistant/ Information Resource Specialist. If you are interested in applying or know someone who is, please send a cover letter and resume to hiring@mcgcareers.com before noon on Wednesday, May 15, 2024.

Job Title: Administrative Assistant/Information Resource Specialist for the Calgary Career and Employment Centre (CCEC)

Primary Purpose of the Job:

To perform the administrative duties and operational requirements for the CCEC. To support clients in the resource centre with employment and education-related research, document completion, and technology challenges.

Reports to: Program Manager

Direct Reports: Not Applicable

Duties and Responsibilities:

  • Review client registrations and enter information with accuracy into internal and external Databases
  • Compile information and statistical data with accuracy
  • Complete all month-end reports as per policy and procedures, including ensuring the accuracy of data entry, importing statistical information into report templates, monthly tracking, and final synopsis report.
  • Follow outlined procedures and keep accurate, current records as required
  • Provide coverage to other administrative staff and IRS
  • Maintain up-to-date files and store files as per company processes
  • Re-format and update forms, materials and assessments used for services and programs as necessary
  • Ensure knowledge and application of all office equipment
  • Attend all applicable staff development events
  • Assist with data entry for all Career Coaches/Job Coaches/TIMW Coaches
  • Provide support to MCG’s career and employment services and programs
  • Ensure invoices are received, checked for accuracy, and issue POs
  • Order stationery, client resources and program supplies
  • Assist with organizing client graduations and issuing certificates
  • Maintain email distribution list and send weekly updates to clients
  • Create new client files and assist with preparing for program session start ups.
  • Book and manage client appointments, answer client questions, address client concerns
  • Assist clients in the resource center with employment and education-related research, document completion and technology challenges.
  • Understanding of CARF, FOIP and File Management obligations
  • Assist with planning events and participate in community activities as needed
  • Full coordination of archiving as required
  • Other duties as assigned

Qualifications:

  • Minimum 1 to 3 years of related experience
  • Office Administrative course or equivalent experience
  • MS Office Suite (proficient in Word/Excel)
  • Strong working knowledge of Databases
  • Strong working knowledge of the Government of Alberta’s Services Tracking Systems – Mobius and Compass an asset

Please submit your resume and cover letter by clicking on the submit button below or by emailing hiring@mcgcareers.com

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