Part-Time Office Coordinator

2 weeks ago

Oakville, Ontario, Canada Summit Search Group Part time
Our client is a leading manufacturer of high-quality cutting tools with a rich history of innovation, distributing their products in over 100 countries.
Position Scope: Our client is seeking a Part-Time HR and Administrative Services Specialist. The role will be responsible for managing the company's HRIS system, creating and maintaining corporate policies, and overseeing the HR calendar. The role includes drafting job descriptions, employment contracts, and managing new employee onboarding processes. Additional responsibilities include administering benefits, coordinating training programs, planning company events, and managing internal communications. The role also entails handling executive expense reports, courier services, IT asset management, and special projects, as required.

This is a part time role – 5 half days or 2-3 full days.

Manage and optimize the HRIS (BambooHR), including employee data maintenance, contract uploads, and process improvements.
Develop, implement, and maintain corporate policies such as the Employee Handbook and Travel Policy, ensuring compliance with industry best practices and regulations.
Maintain the HR calendar, tracking key activities such as benefits renewals, performance reviews, and internal reporting.
Prepare and issue employment contracts using company templates.
Identify training needs across the organization and coordinate relevant programs.
Organize and track compliance training, including health & safety and provincial/state regulatory requirements.
Lead the planning, organization, and execution of key company events, including:
Corporate calendar & organizational chart updates
birthday celebrations, holiday cards)
Social events (e.g. holiday parties)
Oversee internal corporate communications to ensure clear and timely messaging.
Operations and Administrative Management:
Manage and process expense reports for executives, ensuring accuracy and compliance with company policies.
Serve as the courier and shipping coordinator for the Oakville office, handling shipments for Canada-based samples and tradeshow assets.
Co-manage the relationship with DirectTravel, including reviewing monitoring reports, policy updates, and ensuring compliance with travel guidelines.
Coordinate and book travel arrangements for executives as required.
Act as the primary liaison with the company's outsourced IT vendor, ensuring smooth communication and issue resolution.
Oversee the procurement and management of fixed assets, including:
Submitting quotes for new computers and IT equipment.
Handling pickup and couriering of new computers to employees as necessary.
Monitor compliance with IT security training and online courses, ensuring all employees complete mandatory training as required by the IT vendor.
Oversee and execute special projects or company initiatives as needed.

Ability to draft and maintain corporate policies.
Experience with benefits administration and renewal processes.
Basic knowledge of IT asset management.
Bachelor's degree in Human Resources, Business Administration, or a related field.
Minimum of 3 years of experience in Human Resources or Office Administration.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

  • Part-Time Education Coordinator

    3 days ago

    Oakville, Ontario, Canada Oxford Learning Centres, Inc. Part time

    Part-Time Education Coordinator Wanted Want to add rockstar to your job title? Searching for more meaning in your career? Look no furtherHelping kids realize their dreams and overcome school challenges is passionate work. Oxford Learning Oakville Uptown-Core is looking for a dynamic and motivated Education Coordinator to help students find their way to a...

  • Part-Time Education Coordinator

    4 hours ago

    Oakville, Ontario, Canada Natural Factors Part time

    Part-Time Education Coordinator WantedWant to add rockstar to your job title? Searching for more meaning in your career? Look no furtherHelping kids realize their dreams and overcome school challenges is passionate work. Oxford Learning Oakville Uptown-Core is looking for a dynamic and motivated Education Coordinator to help students find their way to a...

  • Office Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Harbinger Network Inc. Full time

    Are you a people person who likes to be in the middle of the action? Do new challenges and projects excite you? Are you a self-starter who works well in a high energy team environment? Let's have a chat.Our client, a reputed general contractor, is looking for a full time Office Coordinator for their office in Oakville. This role reports directly to the Human...

  • Part-Time Education Coordinator

    23 hours ago

    Oakville, Ontario, Canada Oxford Learning Centres, Inc. Part time

    Part-Time Education Coordinator Wanted **Must be able to teach and assess up to Grade 12 Math***Applicants must reside in or within a short commute of the Oakville-Uptown area.*Want to add rockstar to your job title? Searching for more meaning in your career? Look no furtherHelping kids realize their dreams and overcome school challenges is passionate work....

  • Office Operations Coordinator

    6 days ago

    Oakville, Ontario, Canada Harbinger Network Inc. Full time

    About the RoleThe Office Coordinator will be responsible for ensuring a seamless and efficient experience for visitors and callers to the company.Key Responsibilities:Provide exceptional customer service to both internal and external clientsGreet clients, suppliers, and visitors in a professional and friendly mannerAnswer general phone inquiries and direct...

  • Part-time Sales Administrator

    6 days ago

    Oakville, Ontario, Canada Great Gulf Full time

    About Great GulfAs a leader in North American real estate development, Great Gulf Group of Companies has been transforming communities for over 45 years. Our commitment to innovation, sustainability and customer satisfaction sets us apart from the rest.We're seeking a highly motivated and organized individual to join our team as a Part-time Sales Office...

  • Sales Office Coordinator

    6 days ago

    Oakville, Ontario, Canada Great Gulf Full time

    About Great GulfGreat Gulf Group of Companies is a leading developer in North America, with over 45 years of experience. Our mission is to build great spaces that inspire people who live, work and play.We are committed to providing a fair and equitable work environment and encourage applications from qualified individuals. If you have what it takes to...

  • Office Coordinator

    3 days ago

    Oakville, Ontario, Canada VELUX Full time

    About VELUX Canada:For over 80 years, VELUX Canada Inc. has been dedicated to creating better living environments for people around the world through innovative daylight and fresh air solutions.We operate on a strong set of core values that include passion, commitment, thoroughness, and mutual respect. Our team is built on teamwork and professionalism.About...

  • Field Office Coordinator

    3 weeks ago

    Oakville, Ontario, Canada PARSONS CORPORATION Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine NextWhen it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...

  • General Office Coordinator

    3 days ago

    Oakville, Ontario, Canada VELUX Full time

    About Us:At VELUX Canada Inc., we design and manufacture innovative products for a healthier and more sustainable indoor climate. Our team members play a crucial role in bringing these solutions to life.Job Summary:We are seeking an experienced Administrative Assistant to provide exceptional support in our overnight shift. As the first point of contact for...

  • 3 Days Left Office Coordinator – Administrative Assistant

    4 weeks ago

    Oakville, Ontario, Canada Ingenuity Development Inc. Full time

    Are you a people person who thrives in a dynamic environment? Do you excel at juggling multiple tasks and providing exceptional administrative support? If you have a knack for keeping things organized and running smoothly, we want to hear from youWe are looking for a full-time Office Coordinator to be at the heart of our head office location in Oakville....

  • Part-time Sales Office Coordinator

    4 days ago

    Oakville, Ontario, Canada Graywood Developments Ltd. Full time

    About the RoleThe Sales Administrator plays a critical role in supporting our sales teams in a variety of ways. This includes greeting visitors, taking registrations, answering phone calls, and inputting registrations into our CRM platform.Duties and ResponsibilitiesGreet visitors and take registrations in a professional and friendly mannerAnswer phone calls...

  • Part Time Nanny Need ASAP

    4 days ago

    Oakville, Ontario, Canada CanadianNanny Part time

    Our family is seeking a reliable and responsible live-out nanny for our sweet 9 month old girl on a temporary basis from now until September 2025. The ideal candidate would be available part time 2-3 days a week from 9am-4pm. We are looking for a nanny with experience with infants, to provide attentive loving care to our little one and also assist with...

  • Full-Time Education Coordinator

    4 days ago

    Oakville, Ontario, Canada Oxford Learning Centres Inc. Full time

    Position: Full-Time Evening CoordinatorOxford Learning Oakville North is seeking a friendly and hard-working part-time evening coordinator (20+ hours/week, with the potential to become full-time) who is passionate about helping students. This position is a support role for our management team which has been responsible for rapid and sustained growth in...

  • Office Operations Manager

    8 hours ago

    Oakville, Ontario, Canada 〡 Solvyris International Ltd. Full time

    Solvyris International Ltd. is a global consulting firm with extensive experience in various industries and markets. As part of our team, you will be working with a dynamic group of professionals who share your passion for excellence and commitment to client satisfaction.The role of an administrative assistant at our firm involves providing comprehensive...

  • Part Time Forklift Specialist

    3 weeks ago

    Oakville, Ontario, Canada Kelly Services (Canada), Ltd. Part time

    Kelly's customer located in Oakville, ON, is looking for a Bilingual Customer Fulfillment Specialist to work directly with their customers, sales teams and partners to provide the best fulfillment experience possible. With a focus on operational excellence and customer satisfaction, you will ensure that customer orders are managed with a combination of...

  • Fulfillment Specialist, Part Time

    3 weeks ago

    Oakville, Ontario, Canada Kelly Services (Canada), Ltd. Part time

    Kelly's customer located in Oakville, ON, is looking for a Bilingual Customer Fulfillment Specialist to work directly with their customers, sales teams and partners to provide the best fulfillment experience possible. With a focus on operational excellence and customer satisfaction, you will ensure that customer orders are managed with a combination of...

  • Financial Administrator- Part time

    19 hours ago

    Oakville, Ontario, Canada Randstad Canada Full time

    Are you looking for a challenging role where you will have the opportunity to have a hugeimpact on an industry leader?Do you have outstanding relationships and a creative streak? Do you have strong attention to detail?If so, this role may be for youThe details of this role that will help you decide if it's the right move for you…Location: Oakville, ON...

  • Marketing Coordinator

    3 weeks ago

    Oakville, Ontario, Canada First American Full time

    Marketing Coordinator - Lawyer SolutionsMarketing Coordinator - Lawyer SolutionsApply locations: CAN, Ontario, OakvilleTime type: Full timePosted on: Posted 4 Days AgoJob requisition id: R048859Company SummaryCome work for a company that's committed to the success of each and every employee. A place where innovators and collaborators come together and build...

  • Office Support Specialist

    3 days ago

    Oakville, Ontario, Canada VELUX Full time

    Welcome to VELUX Canada:We're a leader in designing and manufacturing innovative products for a healthier and more sustainable indoor climate. Our team members are the driving force behind these solutions.About the Role:The Overnight General Office Clerk will play a vital role in supporting our team's day-to-day operations. As the first point of contact for...