Sales Office Coordinator

4 days ago

Oakville, Ontario, Canada Great Gulf Full time

About Great Gulf

Great Gulf Group of Companies is a leading developer in North America, with over 45 years of experience. Our mission is to build great spaces that inspire people who live, work and play.

We are committed to providing a fair and equitable work environment and encourage applications from qualified individuals. If you have what it takes to succeed in our fast-paced environment, we want to hear from you

Job Description

The Part-time Sales Office Administrator will be responsible for the organization and coordination of sales office administration and procedures. This includes ensuring the smooth running of the sales office and supporting sales representatives in their day-to-day operations.

Key Responsibilities:

  • Opening and closing of the office every day during business hours
  • Maintaining and managing the reception desk, including greeting visitors, answering phone calls, checking voicemail messages, and managing the reception email inbox
  • Preparing legal documents for the purchase and sale of residential homes
  • Maintaining and setting up manual and computerized information filing system for sales logs and customer files
  • Creating, compiling and communicating weekly detailed reports for sales between head office, low-rise builders and lawyers on an ongoing basis using MS Office and MS Excel
  • Addressing concerns and general enquiries of purchasers with questions about potential sale properties
  • Ensuring payments are made by purchasers in a timely fashion and follow up on purchasers with outstanding payments
  • Monitoring and maintaining inventory of all supplies for the sales office/model home and reporting low inventory to Head Office
  • Assisting coworkers with requests and training new employees with office procedures

Requirements

To be successful in this role, you will need:

  • A high school diploma
  • 1-3 years of customer service experience
  • Real estate experience is considered an asset, but not required
  • Experience in an administrative role is preferred, but not required
  • A strong command of the English language, both verbal and written
  • The ability to work under minimal supervision
  • A strong ability to take initiative, problem solve and make decisions within scope of job
  • Demonstrated ability to prioritize tasks while maintaining attention to detail
  • Proficiency in Microsoft Office (Outlook, Word, Excel)

Physical Environment

This is an in-office role, with the following schedule:

  • Monday-Thursday: 12-7pm
  • Sunday: 12-5pm

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