Full Time Office Administrator Needed

3 weeks ago


Vancouver BC, Canada City of Vancouver Full time

Office Support Clerk III
Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.


Working within Urban Forestry within the Board of Parks and Recreation, the Office Support Clerk III is responsible for providing a wide variety of administrative and clerical support functions including; time entry and relief backup for absent clerical staff as required. This position reports directly to the City Arborist, Supervisor of Urban Forestry and provides support to various Urban Forestry operations teams including superintendents and staff while also dealing with the public and other staff by providing information and assistance.



Maintain the VanTree database by entering Work Orders, Service Requests and tree inventory corrections
Coordinate work requests to and from other City and Parks departments as well requests to external contractors
Prepare BC OneCall packages to support the Urban Forestry stumping operations
Provide administrative support to Urban Forestry staff with special projects
Support purchasing card reporting, reconciliation and file management as required
Create shopping carts, process invoices and order office and other supplies for Urban Forestry Operations
Performs other clerical duties/responsibilities as assigned
Completion of grade 12 including or supplemented by courses in commercial administration plus sound related experience, or an equivalent combination of training and experience.
Experience with BC 1 calls is an asset.
Thorough knowledge of business English, spelling, punctuation and math.
Considerable knowledge of modern office practices and procedures.
Sound knowledge of departmental and other policies, regulations, rules, procedures and practices that relate to the position occupied or which govern worksite activities and employee behavior.
Working knowledge of supervisory practices and techniques.
Ability to independently perform office support functions of moderate complexity according to established practices.
Ability to communicate effectively both orally and in writing and to prepare non-routine reports, correspondence and memoranda related to the work.
Ability to assign and review the work of a small group of subordinates engaged in office support functions and to assist in the evaluation and selection of same.
Ability to assist in the development of comprehensive spatial data packages utilizing various GIS means is a preference.
Skill in typing (keyboarding) rapidly and accurately where applicable to the position.
Proficiency using business software such as; SAP, CACS, VanDocs, VanTree, MS Office Suite.
Business Unit/Department: Employment Type: Auxiliary/Casual



At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all gendersand persons with disabilities are encouraged to apply.Learn more aboutour commitment to diversity and inclusion .



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