Receptionist/administrative Assistant

1 month ago


Vancouver, Canada Time Education Inc. Full time

students have the option for classes to be taught in Chinese and/or English. We offer both online and in-person classes in a small group or one on one setting, targeting students with different needs and learning habits.

To improve efficiency in our daily operation, we need a Receptionist /Administrative Assistant to support our team.

RESPONSIBILITIES:

- Coordinate and oversee procedures and policies to ensure the smooth and efficient running of the daily operation of the branch
- Ensure office procedures are followed by junior administrative staff; coordinate, review, and evaluate the performance of junior administrative staff
- Oversee and coordinate tasks of junior administrative staff, prioritize and delegate tasks, and follow up on assigned tasks to ensure completion with accuracy and timeliness
- Oversee and coordinate the weekly scheduling of teachers to ensure the effective use of human capital in the branch
- Review students’ progress reports prepared for parents; meet with parents periodically to discuss student's progress and address concerns
- Ensure the office is in current compliance with relevant policies including fire inspections; business license renewal; lease agreements etc.
- Co-ordinate and plan for office services, such as relocations, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
- Set monthly sales targets and budgets; record monthly expenses; petty cash reconciliation
- Schedule monthly meetings with other administrative staff to discuss potential or existing issues of the branch and solutions
- Prepare monthly reports to upper management on customer satisfaction, junior staff evaluation; branch issues; expenses, etc.
- Train junior administrative staff on job duties, office procedures, and company policies

QUALIFICATIONS:

- Education & Experience: Bachelor’s degree or College Diploma in Commerce/Management/Public Administration with a minimum of 6 to 12 months of related work experience OR Bachelor’s degree or College Diploma in the non-related major with a minimum of 1 - 2 years of related work experience
- Familiar with BC high school and post-secondary school curriculum and system Exceptional interpersonal and communication skills Resourceful and effective problem-solving skills
- Excellent attention to detail and organization skills
- Proficient in the English language (Written and Spoken)
- Proficient in a second language will be an asset
- An education background in BC or North America will be a great asset

Work Location:
Richmond branch: #412-5300 No.3 Road, Richmond BC V6X 2X9

Vancouver branch: 2482 West 41st Ave. Vancouver BC V6M 2A7

**Job Types**: Full-time, Part-time, Permanent

**Salary**: $16.75-$25.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Flexible schedule
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Weekends as needed

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person



  • Vancouver, Canada Westport Fuel Systems Full time

    We are searching for a personable, service-oriented, and skillful individual to provide administrative support to our Vancouver office. The Receptionist and Administrative Assistant, reporting to the Executive Assistant and Administrative Manager, will be working in a dynamic office managing a variety of duties ranging from reception to administrative...


  • Vancouver, Canada Chris Dikeakos Architects Inc. Full time

    **Chris Dikeakos Architects Inc. (CDA) **Having served the high-end of the Development community for over three decades, the CDA team has become a leading choice for complex, mixed-use high-rise design and Master planned communities throughout the West Coast of North America. In the past decade alone, CDA has designed over 100 high-rise towers including...


  • Vancouver, Canada Galloway Botteselle & Company Full time

    Overview: We are seeking a detail-oriented and organized Receptionist/Administrative Assistant to join our team. This position plays a crucial role in providing exceptional administrative support and customer service. **Responsibilities**: - Greet and assist visitors in a professional manner - Answer and direct phone calls using multi-line phone systems -...


  • Vancouver, Canada Matthew Cheng Architect Inc. Full time

    A receptionist / administrative assistant in an architectural firm. **Job Types**: Full-time, Permanent **Salary**: $20.00-$24.00 per hour **Benefits**: - Dental care - Extended health care - Vision care Schedule: - Monday to Friday COVID-19 considerations: Plexiglass at reception station, air purifier in the office Ability to commute/relocate: -...


  • Vancouver, Canada SELC College Full time

    SELC College is a fast-growing private post-secondary DLI (designated Learning Institution) duly accredited by PTIB and EQA in British Columbia. We are excited that we are growing again so if you are passionate about teaching and empowering students to soar high in their learnings, JOIN US! At SELC we focus on preparing our learners for real jobs using...


  • Vancouver, Canada Tess Health Clinic Full time

    _Administrative Assistant/Receptionist _ **About us** Tess Health Clinic is an established for the last 15 years business in Vancouver, BC. We are social, inclusive, and collaborative. Our work environment includes: - Growth opportunities - Safe work environment We are looking for full-time clinic receptionist to join our team! We are located on Fraser...


  • Vancouver, Canada Sunset Physiotherapy Clinic Full time

    _Administrative Assistant/Receptionist _ **About us** Sunset Physiotherapy Clinic is an established for the last 15 years business in Vancouver, BC. We are social, inclusive, and collaborative. Our work environment includes: - Growth opportunities - Safe work environment We are looking for full-time clinic receptionist to join our team! We are located...


  • North Vancouver, Canada Nestor & Associates CPA Full time

    Accounting office in Lynn Valley seeks a North Shore individual for the role of Receptionist / Administration Assistant. **Job duties include**: - Daily running of the office - Greeting and assisting clients - Answering incoming telephone calls and taking messages in a supporting role - Composing and editing correspondence - Set up and maintenance of paper...


  • Vancouver, Canada Synic Software Inc. Full time

    **Responsibilities**: - Handle multiple companies - Communicating with clients - Assist all things related to servicing the colleagues and directors - Assist the Admin & Sales department with their daily tasks - Scheduling - Running errands - Handling the invoices and documentations **Required Qualifications**: - Excellent critical thinking skills and the...


  • Vancouver, Canada The Bloom Group Full time

    **About us** The Bloom Group is a non profit organization in Vancouver, BC. We are professional, agile, and inclusive. Our work environment includes: - Modern office setting The Bloom Group Receptionist/Administrative Assistant provides general office assistance, general admin, HR + Finance support, and receptionist duties to The Bloom Group central...


  • North Vancouver, Canada Nestor & Associates CPA Full time

    **Key Responsibilities**: As a Receptionist / Administration Assistant at Nestor & Associates CPA, you will play a pivotal role in ensuring the smooth daily operations of our office. Your responsibilities will include: - **Client Assistance**: Greeting and providing exemplary assistance to clients, making them feel valued and well-cared for. - **Telephone...


  • North Vancouver, Canada Nestor & Associates CPA Full time

    **Key Responsibilities**: As a Receptionist / Administration Assistant at Nestor & Associates CPA, you will play a pivotal role in ensuring the smooth daily operations of our office. Your responsibilities will include: - **Client Assistance**: Greeting and providing exemplary assistance to clients, making them feel valued and well-cared for. - **Telephone...


  • Vancouver, Canada fraser dental Full time

    Job Summary: We are seeking a capable receptionist/assistant to help out when one of our receptionists/assistants go on maternity leave. There is a possibility of staying on after the year of maternity leave. Must be proficient in cantonese and/or mandarin **Responsibilities**: - Greet patients and visitors in a professional and friendly manner - Answer...


  • Vancouver, Canada South Vancouver Physiotherapy Clinic Full time

    South Vancouver Physiotherapy Clinic is a multidisciplinary clinic providing services in South Vancouver. Our team consists of experienced and dedicated healthcare professionals (Physiotherapists, Massage Therapists and Kinesiologists). Responsibilities include but are not limited to: - Participate in daily administrative operations of clinic: Assist with...


  • Vancouver, Canada South Vancouver Physiotherapy Clinic Full time

    South Vancouver Physiotherapy Clinic is a multidisciplinary clinic providing services in South Vancouver. Our team consists of experienced and dedicated healthcare professionals (Physiotherapists, Massage Therapists and Kinesiologists). Responsibilities include but are not limited to: - Participate in daily administrative operations of clinic: Assist with...


  • Vancouver, Canada Granville College- Downtown Campus Full time

    Join our team of dedicated professionals who have been serving the community since 1993. We are more than just programs and facilities - we are a group of compassionate individuals who are committed to supporting our students to overcome obstacles and improve their lives and the lives of their families. We strive to develop skilled, self-assured, and...


  • Vancouver, Canada South Vancouver Physiotherapy Clinic Full time

    South Vancouver Physiotherapy Clinic is a multidisciplinary clinic providing services in South Vancouver. Our team consists of experienced and dedicated healthcare professionals (Physiotherapists, Massage Therapists and Kinesiologists). Responsibilities include but are not limited to: - Participate in daily administrative operations of clinic: Assist with...


  • Vancouver, Canada Somatic MEP Full time

    Competitive Salary + Full Benefits Duties include: - Scheduling monthly service contract activity - Answer incoming calls and service calls - Work order collection and review - Customer contact and service coordination - Filter organization - Maintain service database - General clerical duties (filing, assisting Office Administrator, etc.) - A/P entering...


  • Metro Vancouver Regional District, Canada Bioscor Shaughnessy Hair & Skin Clinic Full time

    Bioscor International is a physician-led global network of aesthetic medical clinics since 1992. As a cross-national medical group, our goal is to provide non-surgical aesthetic skin rejuvenation and state-of-the-art laser technology to our patients with a commitment to excellence and class. We are looking for a career-oriented, self-driven, and passionate...


  • Vancouver, Canada Time Education Inc. Full time

    students have the option for classes to be taught in Chinese and/or English. We offer both online and in-person classes in a small group or one on one setting, targeting students with different needs and learning habits. To improve efficiency in our daily operation, we need a Receptionist /Administrative Assistant to support our team. RESPONSIBILITIES: -...