Clerk Typist/Office Assistant
3 weeks ago
The salary range for this position is CAD $24.Why Fraser Health?
Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations,and is home to six Métis Chartered Communities.
Our team of nearly 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: We are currently looking to fill a Casual opportunity for a Clerk Typist/Office Assistant at the Health Protection Office located in Port Moody,BC .
Joining the Fraser Health team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.
Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor .
Under the general supervision of the Administrative Assistant or Manager, the Clerk Typist/Office Assistant performs secretarial duties of some complexity which requires the exercise of independent judgement based upon a good understanding of departmental procedures and may involve some initiative in planning the sequence of duties and the work methods to be employed; Performs word processing and data entry functions such as maintaining relevant registers, updating manuals, and preparing correspondence, lists, permits, licences, records, reports, agendas, charts, tables, presentation material, newsletters and court and legal documents from draft, copy or general instruction, using word processing, spreadsheet, graphics, database, and other software applications: proofreads documents as required; Prepares, processes and maintains the preparation, processing and maintenance of a large volume of records, files, permits, licences, indexes and accounts pertaining to department activities, manually and/or by using a computer terminal to enter, revise, update and retrieve information; relieves professional and other staff of administrative detail.
# Performs clerical duties such as opening, reading, sorting, prioritizing, and distributing incoming correspondence, completing forms for signature, and packaging items for shipping; signs such matters as authorized by the administrative assistant; Performs general office functions such as booking and setting up meeting room, arranging conference calls, and recording and producing meeting agendas and minutes.
# Receives payment and issues receipts for payment of permit and other administrative fees; Compiles and condenses non-technical statistical data from uniform sources requiring an understanding of problems and terminology involved; Answers routine inquiries by telephone and in person from a variety of sources such as clients, staff and the public, and provides direction and/or routine information about programs and policies; refers problems to the Administrative Assistant.
# Operates a switchboard or phone and performs reception duties such as a directing calls receiving and relaying messages, receiving and directing visitors and responding to in-person and telephone inquiries.
# Operates office equipment such as fax machines, shredders and photocopiers; refers further maintenance to Administrative Assistant or Site Manager.
# Performs routine timekeeping such as data entry, hours worked and reviewing timesheets for accuracy; retrieves data from information systems upon direction.
# Education, Training, and Experience
Grade Twelve (12), an Office Administration Certificate from an accredited institute plus one (1) year's recent, related experience or an equivalent combination of education, training and experience or other Qualifications determined to be reasonable and relevant to the level of work.
Ability to communicate effectively both verbally and in writing.
Knowledge of general office procedures.
Business writing skills.
Sound knowledge of the applicable rules, regulations, policies and procedures that govern departmental activities.
Ability to use a computer and applicable software applications.
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