Project Administrator

3 weeks ago


Canada Kasian Architecture Interior Design and Planning Ltd Full time

Welcome to Kasian Architecture Interior Design and Planning, where almost 40 years of design excellence have sparked a passion for transforming ordinary spaces into extraordinary experiences. With a national presence throughout Canada, we leverage the experience of our 300 Kasian team members to deliver innovative and unique design solutions in multiple market sectors: Commercial, Workplace, Healthcare, Senior Living, Public, and Industrial.

The Opportunity

We have an opportunity in our Langley and Vancouver offices for a Project Administrator to join our team. This position will take your finance and administration experience in the design realm to the next level. You will partner with Project Managers to ensure projects are delivered smoothly. This will include liaising with external consultants, clients, and contractors. You will ensure projects are set up, maintained, and invoiced according to the contract requirements. Additionally, you will track all project documentation.

Here's what you’ll be doing at Kasian

  • Enter project set-up from information provided by the Project Manager, ensure all project deliverables have been properly input by the contract requirements
  • Review contract agreements for invoicing requirements and ensure required information is provided to the client for invoicing; establish appropriate work breakdown structure to support client invoicing
  • Regularly update project budgets
  • Work with Project Managers to monitor and track project work plans, schedules, WIP, and financial reporting updates are entered in MS Project and Excel
  • Prepare, distribute, track, file, and archive project files and documents throughout the project life cycle including fee letters, design contracts, project correspondence, bid packages, specifications, schedules, construction contracts, shop drawings, RFIs, site instructions, CCNs, change orders, building permits
  • Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, etc.
  • Ensure project close-out procedures are completed on a timely basis
  • Provide support to your team with meeting coordination and submission of expenses

Current Skills/Experience/Education

  • At least 2 years of related project administration experience in the construction, engineering, or architecture/ interior design environment
  • Basic accounting knowledge obtained through experience or education
  • Advanced Excel and MS Project skills
  • The ability to speak Punjabi is an asset

Key Attributes

  • An excellent communicator
  • Extremely organized and can organize others
  • Able to develop solid working relationships both internally and with clients, consultants, and contractors
  • Able to multitask and prioritize
  • Someone who takes initiative and is proactive; following timelines and meeting deadlines are instinctive
  • Able to work effectively both independently as well as part of a team

Salary Range: $55,000 to $70,000 per annum, based on a 40-hour work week. This is individually tailored to reflect your unique experience, qualifications and internal equity.

This opportunity is an exceptional career fit for a candidate with long-term ambitions to contribute to one of Canada’s top architectural practices. If you are looking to be part of a progressive environment and deliver innovative projects, we’d like to hear from you. Also, please feel free to submit your resume to elena.cowan@kasian.com

#J-18808-Ljbffr

  • Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Administrator

    2 months ago


    Canada WSP Global Inc. Full time

    The Opportunity: WSP is looking for Project Administrator to join our team in Port Hope. You will assist with project team by managing document workflows, formatting of documents, maintaining document matrices and logs and being a prime point of contact for documentation related matters. This position focuses on document control, with secondary...


  • Canada Chantier Davie Canada Inc. Full time

    Davie is Canada's largest shipbuilding and repair yard. Working at Davie means participating in the evolution of the nation by building Canada's largest ships as part of a growing human-centered organisation. Davie is currently looking for a Project administrator to work collaboratively within the Integrated Project Team (IPT) and Davie’s functional teams...

  • Project Administrator

    4 weeks ago


    Canada, CA Beacon Utility Contractors Limited Full time

    JOB TITLE: PROJECT ADMINISTRATOR, PROJECT MANAGEMENT UNIT BEACON UTILITY CONTRACTORS LIMITED Beacon Utility Contractors Limited was established in 1997, providing electrical and communication utility construction services for business and municipalities across Southern Ontario....

  • Project Administrator

    2 months ago


    Canada Hill Company Full time

    Energy Square, 10109 106 St, Edmonton, AB T5J 3L7, Canada Req #451 Thursday, April 11, 2024 Harvard Developments has an immediate opening for a Project Administrator (18 Month Term) to join its team in Edmonton to perform job cost accounting, analysis and forecasting, contract administration, and service fee collections. Harvard is a full-service...


  • Canada CEDA International Full time

    CEDA specializes in industrial maintenance, turnaround and environmental services and has a proud history in North America with roots extending back to 1973. Our talented and experienced team is committed to delivering world-class solutions to help our clients maximize production, mitigate risk and avoid costly outages, always with safety top of mind. We...


  • Canada ViziRecruiter,LLC. Full time

    Introduction CEDA specializes in industrial maintenance, turnaround and environmental services and has a proud history in North America with roots extending back to 1973. Our talented and experienced team is committed to delivering world-class solutions to help our clients maximize production, mitigate risk and avoid costly outages, always with safety top...

  • Project Administrator

    2 months ago


    Canada Hill Company Full time

    Energy Square, 10109 106 St, Edmonton, AB T5J 3L7, Canada Req #451 Harvard Developments has an immediate opening for a Project Administrator (18 Month Term) to join its team in Edmonton to perform job cost accounting, analysis and forecasting, contract administration, and service fee collections. Harvard is a full-service real estate management...

  • Project Administrator

    2 months ago


    Canada Child Care Resource Center, Inc Full time

    Work where your work matters. Work at CCRC. CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your...

  • Contract Administrator

    23 hours ago


    Canada Metrolinx Full time

    Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go,...


  • Canada Frederictonchamber Full time

    Project and Finance Coordinator (Administrator) Pluspuu Homes Inc. is an NB based company that design, manufactures and builds quality modular Scandinavian log homes. While based in NB, our team provides new home builds across Canada. We are a fairly new company in the Canadian market, although Pluspuu Finland (our sister company) is a market leader in...


  • Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Contract Administrator

    2 months ago


    Canada Tarkett Full time

    Tarkett Sports is seeking a highly organized and detail-oriented Contract Administrator to join the legal department. Review, draft, redline, and negotiate a variety of contracts, including project contracts, supply contracts, leases, customer service contracts, and RFPs to ensure compliance with company policies and legal requirements. Routinely work with...

  • Project Administrator

    1 month ago


    Greater Toronto Area, Canada, Ontario Creative Niche Full time

    We are seeking a Project Administrator who will play a crucial role in ensuring the efficient and smooth operation of our large retail client's construction projects. This role is 6 months to start, full-time hours, and involves contract management, purchase order administration, and invoicing to ensure projects are executed successfully. Hybrid mid-town...

  • Project Administrator

    2 weeks ago


    Greater Toronto Area, Canada, Ontario Creative Niche Full time

    We are seeking a Project Administrator who will play a crucial role in ensuring the efficient and smooth operation of our large retail client's construction projects. This role is 6 months to start, full-time hours, and involves contract management, purchase order administration, and invoicing to ensure projects are executed successfully. Hybrid mid-town...


  • Canada Transarete Full time

    Resolute Workforce Solutions | Full time IT System Administrator (12-Month Project) North York, Canada | Posted on 02/20/2024 Resolute Workforce Solutions (Staff augmentation subsidiary of Brevitas Consulting Inc.) is dedicated to helping organizations achieve tangible results and lasting improvements via successful project delivery, continuous process...

  • Project Administrator

    1 month ago


    Greater Toronto Area, Canada, Ontario Green Infrastructure Partners Full time

    Role Purpose:Performs administrative duties for job sites including but not limited to:Learns, interprets, and applies organizational policies, rules and regulations.Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance.Tracks total material quantities and reconciles all vendor summaries for aggregates, concrete,...

  • Project Manager

    1 month ago


    Canada Aon Full time

    Do you have a talent for planning and organizing? Are you interested to learn pension administration? Are you looking to work on long-term projects for leading Canadian plans? Aon has the opportunity you have been waiting for! Aon is looking for a Project Manager for our solutions team within pension administration. The team works closely with clients and...

  • Project Manager

    2 months ago


    Canada Vocon Architecture Partners Full time

    Description We believe… Every project can make life better. Strong relationships inspire great work. We must push boundaries and explore new ideas. Model the outcomes we aspire to create. Only together can we give it our all. At Vocon, we are proud of the diverse range of backgrounds, personalities, and passions that make up our team. But for all...

  • Project Coordinator

    2 weeks ago


    Canada Immigrant Services Society of BC Full time

    **(Posted: August 23, 2023 - September 6, 2023) **Job ID #: 2023-Settlement-29** **Position: Project Coordinator - Second language is an asset** Settlement Services - Vancouver or Coquitlam Regular full-time position at 35 hours per week starting as soon as possible Day offs: Saturday and Sunday or Sunday and Monday **At ISSofBC we believe in: ❖ Working...